Table Top Exercise Development Overview and Orientation

1. Table Top Exercise Development Overview and Orientation Washington State School Directors Association November 23, 2013

2. Zillah School District Active Shooter • Todays recreation is a highly shortened version of a table top and full scale exercise • The typical planning process can take up to one year • Zillah plan was done in about 6 months • It started with a Table Top which we’re demonstrating this morning • It culminated in a full scale exercise

3. Purpose & Critical Preplanning Elements • Relationships & Partnerships for Schools • Fire, Law Enforcement, Emergency Management, EMS, Mental Health • The importance of Preplanning; determining roles and jurisdictional issues during a crisis • Who’s in charge; fire or law enforcement; and under what circumstances? • Schools: • Fire and law enforcement will rely upon you to; • Manage students and staff • Parents and others will be drawn to an event; you will have to manage “reunification”

4. Critical Elements • Incident Command System (ICS) • It is important for school leadership to be trained and understand the Incident Command System; have back-up personnel; train the entire crisis team • A critical leader in the school will be expected to be part of “Unified Command.” School Board members need to be aware of ICS • Active Shooter and other Events • What are your hazards and potential crisis situations? • Practice and drill towards identified hazards and possibilities • Table Tops, like other exercises, are processes to get us talking to one another & evaluate our systems and plans • Schools cannot and should not train/drill in a vacuum

5. Exercise 101The Planning Process • Make it as real as possible • This is the time and place to make mistakes, evaluate and learn • Do not just “go through the motions” and “check the box” • Goals, Objectives - What do you what to accomplish? • Identify a Planning Team - Who will put this together? • Scope of Play - What are you capable of doing? • Cost of the Program

6. Exercise Planning • Time line • Scenario- test the school crisis response plan • Scope of Play – Who’s playing and what will they bring to the party • Community Sensitivities • Exercise Logistics • After Action Review • Improvement Plan

7. A School Districts Perspective Relationship with Emergency Services • Have a plan and a procedure • What to do when a crisis hits • Identify local hazards and develop plans accordingly • Regularly practice the plan • With fire and law enforcement involvement • Addressing different conditions and scenarios • Communicate before, during and after • Fire, law enforcement • Staff & Students • Parents & Community • Have a media plan • Evaluate, Evaluate, Evaluate; this should lead to an improvement plan, for every drill and actual event

8. A School Districts Perspective • Planning for an Active Shooter & Other Events • At the school • Other schools • Reunification • For parents and students in predetermined locations • Transportation • Student support • Specific duties for staff during crisis • School the next day, week, month? • Anticipate potential occurrences by monitoring anniversary dates of past events

9. A Law Enforcement Perspective • These events take priority over every other call we have. • With rapid confirmation we will be pulling out all the stops to get as many Law Enforcement Officers from as many agencies there as quickly as possible.

10. A Law Enforcement Perspective(Lt. Brian Winter) • Officers are well trained and equipped for this event. • Unless your school has an SRO, law enforcement will not be there when the event starts • What we need, but can not control, is for the school to be equally as prepared.  An Active Shooter event is a fight that we must win in advance, through in-depth planning and preparation involving the school, LE and Fire

11. A Fire Service Perspective(Ken Robillard) • This is a Law Enforcement Incident (with assistance from the Schools, Fire Department, and many others) • Most current Department protocols – staging at a safe distance until the scene is secure by PD • Definition of “Secure Scene”

12. A Fire Service Perspective • Two different types of entry with the Fire Department • Casualty Collection Point (CCP), or Warm Zone, PD collects wounded and brings them to one point • Collection or Rescue Teams – (multiple) Teams of two EMS personnel are escorted into the warm zone and they pick up the casualties and bring them to a transfer spot and return for more • “The Golden Hour”

13. A Fire Service Perspective • Pre Incident Meetings • Communication, Communication, Communication • Local Policies and Procedures for School Shootings & other events • Fire Department – “Risk a lot to save a lot” • Fire Department – Golden Hour

14. Other Agencies, Departments, etc. Involved (Jim Hall) • Other Schools, School Districts • Multiple Police and Fire Agencies • Hospitals • Public Works • Red Cross • Mental Health

15. Management of Information and Media • Twitter • Facebook • Broadcast Media • National Media • What will or does your “SYSTEM” look like

16. Incident Command System (ICS)

17. Zillah School District Table Top Exercise Overview • Make it as real as possible given the scope of the exercise • Players in Exercise Staging Area • Exercise Props – Visual Aids (Map Table)

23. ExerciseSetting the Stage • We are at the Zillah Middle School • School is in session, it is November 23, 2013, a normal day • School staff are there and doing their normal work • Weather is what it is today

24. Exercise Play • Handout-Zillah Middle School Active Shooter After Action Report and Improvement Plan • FEMA Homeland Security Exercise Evaluation Program (HSEEP) Information Paper

25. Exercise Play • Handout Injects to those playing roles • Discussion • Exercise Play as time permits

26. Discussion - Questions End of Exercise