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SEERA-EI

SEERA-EI. www.seera-ei.eu. WP5 – Dissemination and liaison with pan-European initiatives. Bucharest, 7 July 2009. Roumen Trifonov SAITC R.Trifonov@government.bg. SEERA-EI project second PSC, Bucharest, 7-8 July 2009. Outline. Overview Objectives Tasks Deliverables & Milestones

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SEERA-EI

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  1. SEERA-EI www.seera-ei.eu WP5 – Dissemination and liaison with pan-European initiatives Bucharest, 7 July 2009 Roumen Trifonov SAITC R.Trifonov@government.bg SEERA-EI project second PSC, Bucharest, 7-8 July 2009

  2. Outline Overview Objectives Tasks Deliverables & Milestones Person-months per participant Timing of WP5 and its components Planning for 1st project period (18 months) Event Actions Dissemination event monitoring

  3. Objectives • A platform for PR, communication and dissemination of information about SEERA-EI, including also liaisons and SEERA-EI branding will be provided • Ensuring that the relevant activities in eInfrastructure programme coordination on the European level are followed in detail and contributed to significantly liaison with eIRG, ESFRI and EGI • Liaison with regional eInfrastructure activities • Organization of an open event of EU Ministries • General dissemination activities of project results.

  4. WP5 Task • A5.1 – Dissemination and outreach • This task has to ensure a wide dissemination campaign aimed at national, regional and European levels, encompassing the audience as wide as research infrastructure operators and users, other government bodies and policy makers, and industry. • A5.2 – Related Initiatives’ liaison • This task has to ensure that the relevant activities in eInfrastructure programme coordination on the European level are followed in detail and contributed to significantly. • A5.3 – Develop and maintain promotional material • The project has to prepare a promotional package including the project brochure or fact sheet and a presentation, which will be updated when needed. Newsletters, distributed through existing established channels will ensure a wide information flow and dissemination activity

  5. Deliverables and month of delivery (1) • D5.1a – SEERA-EI Promotional material – M06 • This deliverable will outline the project promotional material. The material includes a brochure or a fact sheet and an electronic presentation of the project’s main characteristics (i.e. consortium structure, goals and objectives, etc.). The aim of these materials will be to spread the project’s strategic mission and objectives with different formats adapted to the events where the SEERA-EI will be presented. • D5.2a – Intermediate report on project dissemination and outreach – M18 • This deliverable will include the reports on all dissemination activates the project will pursue. Concertation events, representation in eInfrastructure workshops and presentations to conferences are a few to name.

  6. Deliverables and month of delivery (2) • D5.3a – Intermediate report on project liaison activities – M18 • D5.3 includes reports from the result of liaison with similar regional or European activities. Some of them have already been addressed and ranked as of high priority. To name a few, GEANT and EGEE are the cornerstone projects that the consortium will establish substantial synergies. • D5.4 – Project conference for EU audience – M30 • D5.4 will report on the results of a regional workshop of SEERA-EI with a broader audience that will also serve to increase the interaction of research communities and concentrate on project opportunities appeared by the realization of SEERA-EI.

  7. Deliverables and month of delivery (3) • D5.1b– SEERA-EI Promotional material – M31 • Second version of D5.1 • D5.2b – Final report on project dissemination and outreach – M36 • Second version of D5.2 • D5.3b – Final report on project liaison activities – M36 • Second version of D5.3

  8. Deliverables

  9. Milestones

  10. Person-months per participant Total PMs: 76

  11. Timing of WP5 and its components

  12. WP5Activity Leaders (Task leaders) • Actions • Define the activity leader per task • Send the name + email of the activity leaders per partner to me • Create/Subscribe to the mailing lists • Communication about dissemination: „-all” list

  13. Planning for 1st project period (18 months) • Dissemination events have to target at all society levels, including policy-makers, users, commercial environment, mass media • 1 regional policy meeting + 1 regional dissemination event for broader public: when? where? suggestions? • 1 country-level dissemination event per country targeting local public, 20 attendants per event minimum • Policy Meetings organization: 1-1 per project partner • Maintaining: • Publications and paper repository • Event calendar • Promotional package, communication infrastructure

  14. Event Actions (EA) • Planfoureventminimum 1-2 month ahead • Letotherpartnersattendon theeventif youare an organizer (!visa!) • Announcetheeventon the Dissemaination Agenda! (automatic email will go totheappropriatelists) • Please, provide enough info on: • Minimal info about dissemination events (before) • Name/DATE/Type/Target/Location/Description/Contact/etc. • Links to web presence (if any) • PR materials created for the event • Minimal info about dissemination event (after) • Presentationsuploaded to Dissemination Portal • Pictures uploaded to Dissemination Portal • Evaluation Form of the training upload to Dissemination Portal

  15. Papers/Presentations/PR/Other Media • Actions • Repository location (SAITC?) • SEERA-EI project s should be mentioned in the material in standardizedmode • Create thereference template • Upload the material tothecommonrepository and comment it • Where, who, impact, etc. • Digitalized version (TV/Radio/newspaper),

  16. Dissemination event monitoring • Quantitative • Number of events • Number of attendees (event size) • Number of communities • Number of Institutes/governmental organizations • Number of SMEs • … • Qualitative • Feedback from attendees • Type of Institutes/SMEs/governmental organizations • … Action: Please send your ideas Event organizer/participants should provide the statistics after the event

  17. Dissemination actions done… • Open e-IRG Workshop, Prague, Czech Republic May 14-15, 2009 • E-IRG meeting of delegates, Prague, Czech Republic May 15 and June 17, 2009 • Press-release in BAS bulletin, Sofia, Bulgaria http://www.bas.bg/fce/001/0145/files/bul135.pdf May, 2009 • 7FP Infoday, Sofia, Bulgaria June 2, 2009 • Super-computer center competition for software environment for biochemistry, seismology, air pollution, dynamics, Sofia, Bulgaria June, 2009

  18. Coming events so far… • Workshops • On-line seminars • Brochures • Any other suggestions?

  19. WP5 THANK YOU FOR THE ATTENTION!

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