“ Board of Directors Annual Report to Homeowners ”

1. “Board of Directors Annual Report to Homeowners” February 2014 Homeowners Association Annual Meeting

2. AGENDA • Roll/Proxy Call • Introduction of 2013 CLHA Board members • Introduction of 2013 Architectural Control Committee • Current status of the Association • 2013 Accomplishments • Review of PY 2013 budget and expenditures • Presentation of CY 2014 Budget for approval • Overview of Board responsibilities • Election of 2014 CLHA Board • Operating Objectives for CY2014 • Recommendations and Discussion.

3. 2013 CLHA Board of Directors • Gerald Carey, President, ACC, and Lakes • Ken Napier, Vice President • Gertrude Rhea, Treasurer • Jem Morris, Secretary • George Averill, Pools • Garry Graham, Compliance • Hoyt Raymond, Maintenance and ACC • Tammy Segura, Communications and Compliance • Jesse Ward, Member at Large

4. 2013 Architectural Control Committee Richard Waddell, Chair Gerald Carey Terry Ernst John Gay Dave Jeffers Gil McBride Hoyt Raymond

5. Current Status of the Association • 198 lots with homes • 7 lots owned by present homeowners at Coca Lake • 2 New houses under construction • 16 Lots – New cut on lake behind pool • $68,577 in dues collected to date • 26Homeowners have NOT paid as of Feb. 2nd 2014

6. Accomplishments 2013 • Operated under budget … Closed year with surplus for 10th yr • $7,879 added to capital fund – End of year Balance is $67,429 • Collected dues from 99% of Coca Lake homeowners • Held a Fall festival • Added a new gate to the entrance to the pool area • Lake Management • Street Sign maintenance • Repaired pool, filters, and pumps • Improved the landscaping around the pools • Cut and pruned trees along the entrance to Coca Way • Negotiated with Harris Builders to pay a percentage of ground maintenance

7. CLHA Challenges • Building the Capital Fund to address capital expenditures (e.g. pool repair; gazebo replacement; etc.), while minimizing the need for special assessments • Replacement and maintenance of real property (i.e. Pools) based on “projected life” • Lake maintenance • Developing / funding long-term solution to address silt build-up • Dam maintenance and repair • Recruiting Volunteers to assist with homeowner services • Working with “Non-compliant Homeowners” to maintain our standards of excellence • Stopping Vandalism in the neighborhood, pool area, and tennis court area • Controlling Nuisances - dogs, geese, cormorants, beavers

8. Review of PY 2013 Financials Ended year with $7,879 added to capital fund—balance $67,429   From Capital Fund: • $ 191: Tennis court Table & Chairs • $ 2,075: New Gate to Pool & Tennis Courts Expenses Next Page

9. Review of PY 2013 Actual Expenses

10. Presentation of CY 2014 Budget NOTE: Harris Builders (Waddell) will continue to contribute to grounds maintenance expenses for the front and rear entrances. Projected Expenses Next Page

11. Presentation of CY 2014 Budget for Approval $80,075

12. Presentation of CY 2014 Budget for Approval Board Motion: Approve CY 2014 Budget as presented.

13. Overview of Board Responsibilities • Day to day operations • Maintenance; • Grounds Maintenance • Dams • Lakes • Facilities (pools / tennis courts / gazebos / fences) • Contract/Vendor Management; • Negotiations with Harris Builders; • Budget development & Execution / Collection of Annual Dues; • Approval / payment of expenditures; • Covenant Compliance; • Website Maintenance; • Architectural approval - new homes and improvements; • Assisting homeowners - “life in a community environment.”

14. Ballot for 2014 CLHA Board of Directors • George Averill • Gerald Carey • Jem Morris • Ken Napier • Milton Powell • Hoyt Raymond • Gertrude Rhea • Tammy Segura • Jesse Ward • ___________________ Write-In Nominees • ___________________ • ___________________ • ___________________ • ___________________ • ___________________ VOTE FOR 9 NAMES ONLY

15. Operating Goals / Objectives for CY2014 • Collect and account for all homeowner fees • Operate within budget while maintaining a standard of excellence • Maintain Association property to the highest of standards • Encourage compliance to maintain a community of excellence • Provide news and information to Homeowners year-round • Encourage more participation in the CLHA and increase the number of volunteers • Discourage non-resident usage of Coca Lake amenities (pool, lake, tennis courts) • Investigate neighborhood security cameras • Explore the idea of a new playground

16. Children’s Play Area ( Age’s 2-12) • HOA Annual Meeting Brief

17. Why are we considering a Play Area • Requested by Home Owners………. • Several attendees formally asked at our annual HOA session Feb/2013 could the home owners create a community playground/area in COCA lake similar to tennis courts and swimming facilities. • The HOA board at it’s next executive session agreed to take the item under advisement and do a preliminary analysis on the possibility of creating a community play area.

18. Boards Considerations……. Our review and preliminary work included looking at many factors we as Home Owners have to consider when we think about adding a playground to the community? Value to community. Cost to community one time. Sustaining maintenance cost. Liability and Insurance concerns. How to best manage and maintain overtime.

19. A summary of our findings; • Value Positive or Negative • Positives; • Increase in Property value where play areas present and maintained 1.5% to 7%. • Attractive to younger families locating in area or relocating from other Columbus areas • Add controlled areas for centralizing community play. • Negatives; • Maintenance, Liability and security.

20. Cost and other considerations • Initial costs; • Cost ranges go from $3,000 to $75,000 • The community could phase the play area in different stages and grow over time with Initial One time Costs From $10 to $15 thousand. • Sustainment maintenance costs; • Most equipment warranted for 5 to 15 years then wear out estimated to be a % of Initial costs. Minor • Liability/Insurance; We will need to revisit but currently our liability insurance will cover a play area and equipment.

21. Examples Our limits are cost and design and there are lot of options & ways to go here.

22. What would our next steps be and how would we go about it??. • Establish a Play area Sub-committee of interested home owners …. That would work with the board and accomplish the following……………… • Determine possible location within the community to best serve the community from a safety, security and site perspective using HOA property • Current pool/tennis area can accommodate • Research equipment and sources available to the community. • Research how other HOA’s and communities have addressed. • Come up with broad options available for consideration.. Can we afford it???? Do we raise additional funds other than HOA money ??? • In essence create a plan that the community can approve if it deems it appropriate.

23. Next Steps for Us.. • Recommended next steps for tonight on the proposed play area • Start the action to Create sub-committee to develop “Full study” using current information and addressing all aspects of creating a Children’s Play Area. • The creation of the play area is a major action for the community and once the study is complete the community will based on the study’s findings have the opportunity to vote either “Yea or Nay” on moving forward. (hopefully within 120 days of this vote). The vote can be done by letter vote responses from the community. • Tonight home owners should vote at this meeting on a motion to move forward with the study or not, by Authorizing board to establish • “Children's Play Area (2-12) sub-committee” for study development, planning, oversight and reporting.  

24. Discussion from the floor • Discussion; • Motion on Sub-committee….

25. Next Year’s Meeting … date / place Board Motion: Authorize Board to coordinate a date and location in February 2015 for the next Annual Meeting; time and date to be announced in the web site and by placards posted at entrances.

26. Recommendations and Discussion