2008 Auxiliary Boat Crew Qualification Examiner Workshop

1. 2008 Auxiliary Boat Crew Qualification Examiner Workshop Presentations will be available at http://www.d1nr-bcqp.us on the ‘QE Corner’ page Qualification Examiners 1st District Northern Region March 2008

2. Welcome! Over the next few hours, we will look at our past activities and the road ahead, we will review some key areas that the field suggests need training, and discuss some issues that we can only cover as a whole group. Your facilitator: Ned Kroeker, CQEC USCG Auxiliary 1st District Northern Region

3. Focus Today on… …Auxiliary Operations Policy, and the Maritime SAR Assistance Policy as it relates to Auxiliary • Needed for any checkrides, and for dockside examinations • QEs should be highly knowledgeable • Station QEs may not be aware from the Auxiliary perspective USCG Auxiliary 1st District Northern Region

4. Why the focus? • Currency checkride candidates need to be quizzed to insure knowledge needed for their certification level … old habits die hard, especially in the Auxiliary (New coxswain candidates now take written test) • Consistent quizzing needs to be performed across the district for all candidates USCG Auxiliary 1st District Northern Region

5. Crewmember currency checkride: Coxswain currency checkride: USCG Auxiliary 1st District Northern Region

6. Today’s Agenda 0900 Pre-workshop quiz 0915-0930 Introduction and some other business 0930 2007 in Review/2008 Preview -1045 BCQP Process Review (1030-1045 break) 1045-1200 Policy Workshop: Auxiliary Operations and MSAP 1200 Pre-workshop quiz answers handed out (1200-1245 lunch on-site) 1245-1300 Remarks from guests 1300- QE Currency and Reappointment -1430 QE Governance 1430-1445 OTO remarks (items not previously covered) (1445-1500 break) 1500- Discussions: 2007 Checkride Experience; QE Job Aids; QEs and Training -1600Workshop Evaluation 1600 Adjourn USCG Auxiliary 1st District Northern Region

7. The ‘Standard’ ABCTM Reminder… The Auxiliary Boat Crew Training Manual is the first resource for any questions on “how” the Boat Crew Qualification Program works. USCG Auxiliary 1st District Northern Region

8. 2007 In Review & 2008 Preview Qualification Examiners 1st District Northern Region March 2008

9. Changes in ABCTM 2007 was the first year of the ABCTM revision • 3-year currency checkride for all • Annual 1 Hour TCT Refresher • NavRules expiration on anniversary, not year end USCG Auxiliary 1st District Northern Region

10. 2007 Changes in D1NR • QE reporting of checkride results • Reports are made directly to CQEC • Members receive confirmation • DIRAUX delegation of BCQP AUXDATA handling • CQEC handles REYR, initial qualification, currency entry • Members receive confirmation • Active Duty QE appointments • Stations solicited for recommendations in July ‘07 • Active Duty QE result reporting greatly improved USCG Auxiliary 1st District Northern Region

11. 2007 Changes in QEs • 3 QEs departed the QE corps • 2 new QEs appointed after pre-appointment checkride with OTO • Bart Gaugh Div 9 • Bob Larkin Div 9 Current Auxiliary QE count is 30. Current Active Duty QE count is 21. USCG Auxiliary 1st District Northern Region

12. 2008 Changes in QEs • 5 QEs in REYR (two corrected now, one still has longstanding coxswain qual issues, two others missing required items) • 2 additional QEs with Instructor status in REYR • 3 QEs in training ready for pre-appointment checkride • Luke Williams Div 1 • Joe Antanavich Div 3 • Richard King Div 11 • Transition this year to the formal ABCTM QE selection process USCG Auxiliary 1st District Northern Region

13. Active Duty QEs • NNE: Eastport: 1 • NNE: South Portland: 5 • BOS: Merrimack River: 3 • BOS: Gloucester: 3 • BOS: Pt Allerton: 2 • SENE: Chatham: 3 • SENE: Woods Hole: 2 • SENE: Provincetown: 2 USCG Auxiliary 1st District Northern Region

14. Incident Command System • Complete transition has now been made to the USCG requirement • Any existing crew or coxswains were placed in REYR February 2008 if courses were not recorded • Reporting remains the weak link (member doesn’t report or something fails in the overall system) • Use the pre-checkride Check Lists USCG Auxiliary 1st District Northern Region

15. 2007 New Qualifications 38 Initial Qualification Checkrides (only successful checkrides known) USCG Auxiliary 1st District Northern Region

16. End of 2007 BCQP Members(prior to 2008 REYR processing) BCQP Members in REYR as of March 9, 2008 USCG Auxiliary 1st District Northern Region

17. 2007 Currency Checkrides 162 Currency Checkrides (only successful checkrides known) USCG Auxiliary 1st District Northern Region

18. 2007 QE “Checkrides” Caveats: based on candidates reported; QE missions not under control of QE; members do other operational tasks including underway training; unsuccessful checkride missions not known; QE-In-Training not shown. This is reference only. USCG Auxiliary 1st District Northern Region

19. The Look Ahead 1includes only successful checkrides 2includes rollover of missed currency checkrides from 2007 3Summer 2009 will include a very large Boston marine event Numbers do not include initial qualification work USCG Auxiliary 1st District Northern Region

20. Graphical Viewby year, by division Currency Checkrides USCG Auxiliary 1st District Northern Region

21. QE Locations Future QE QE USCG Stations USCG Auxiliary 1st District Northern Region

22. BCQP Process Review… and some topics that members might ask you about Qualification Examiners 1st District Northern Region March 2008

23. BCQP Process (in one page!) • Member trains on all tasks, performs for mentor signoff • Checkride checklist verified • QE performs dockside examination • QE evaluates underway checkride • QE reports results to CQEC • CQEC validates all requirements, enters into AUXDATA, notifies OTO for letter/certificate to member, confirms to QE and member. USCG Auxiliary 1st District Northern Region

24. BCQP 3-Year Currency • QE evaluates underway checkride • QE reports results to CQEC • CQEC validates all requirements, enters into AUXDATA, confirms to QE and member. There is no formal letter. USCG Auxiliary 1st District Northern Region

25. “QE reports results to CQEC” • Send email or postal mail directly to Ned Kroeker, CQEC • Candidate name, Member #, date(s) of underway checkride, vessel(s) used for underway checkride, tow target vessel(s) used, statement that candidate has a positive recommendation for certification • Don’t delay after checkride USCG Auxiliary 1st District Northern Region

26. QE Expectation • You’ll get an email confirmation when a candidate has been processed (as will the candidate! [if they have a valid email recorded in AUXDATA] ) • If you don’t receive a confirmation within 2 weeks, follow up: first with CQEC, then with OTO • Normal response time is 24-72 hours after receipt of QE notification USCG Auxiliary 1st District Northern Region

27. Candidate Status • Entry of BCQP certification status into AUXDATA represents OTO certification. POMS will have that info within 24 hours after AUXDATA entry • Candidate may act under orders using certification as of the AUXDATA entry and POMS receipt of that entry • Candidate does not need to wait for printed letter and certificate to wend their way through Auxiliary channels USCG Auxiliary 1st District Northern Region

28. REYR handling • REYR removal can take more time to process • Required underway hours as trainee (if needed) must have gone through POMS and AUXDATA and be fully entered • All needed items (including underway time) WILL be verified • Even if checkride was final element, it may take calendar time for U/W hours to get into system locally USCG Auxiliary 1st District Northern Region

29. REYR handling • If REYR status involves a checkride, QE reporting of checkride status will trigger review of REYR status • All other REYR items require formal request (AFTER the item(s) is/are entered into AUXDATA) to the OTO by the candidate’s Flotilla Commander • Sometimes the CQEC will notice the completion of requirements and will take early action on REYR, but don’t depend on this! USCG Auxiliary 1st District Northern Region

30. Please Avoid REYR • Always emphasize to members that it is FAR, FAR easier for everybody to fulfill requirements rather than do “makeup”. A lot of people must spend volunteer time to handle REYR updates for a single member, time that could be spent on other Auxiliary activities. USCG Auxiliary 1st District Northern Region

31. Temporary Status for Health • If a member won’t be able to fulfill requirements due to a limited duration health issue, they can request a temporary deferral through the OTO. • This only delays, not eliminates, requirements, and suspends their current certification. • This should be done in ADVANCE of REYR, not after-the-fact. USCG Auxiliary 1st District Northern Region

32. Your Own QE Status(Auxiliary QEs) • Maintain your Coxswain qualification (watch your NavRules expiration!) • Maintain your Instructor qualification • Take 8-Hour TCT class every 2 years (make sure you indicated “QE” on roster!!) USCG Auxiliary 1st District Northern Region

33. Underway Time for QEs(Auxiliary QEs) • On QE underway missions, you should be listed on the patrol orders as crew…but you should not be part of the minimum crew count. • If you choose to submit separate missions for Category 7C, QE Underway, you must make sure the SO-IS for the vessel involved in the patrol manually removes your name from the AUXDATA crew reporting. USCG Auxiliary 1st District Northern Region

34. The “I can’t get Patrol Orders in POMS” Question • This nearly always means a certification problem or a facility inspection problem in AUXDATA • The underlying problem must be fixed in AUXDATA, not POMS • This requires DIRAUX-staff resolution, not an Auxiliary IS issue or a Sector Ops issue…BUT…Auxiliary IS staff can help in identifying the underlying problem • Once fixed, it will still take up to 24 hours to get into POMS USCG Auxiliary 1st District Northern Region

35. Q & A USCG Auxiliary 1st District Northern Region