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Registration Schedule & Best Practices 2011-2012

Registration Schedule & Best Practices 2011-2012. Oscar Perez, Interim Director for Secondary Education Carlos Rios, Executive Director for Accountability & Compliance . Student Registration Schedule 2011-2012. High Schools

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Registration Schedule & Best Practices 2011-2012

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  1. Registration Schedule & Best Practices 2011-2012 Oscar Perez, Interim Director for Secondary Education Carlos Rios, Executive Director for Accountability & Compliance

  2. Student Registration Schedule2011-2012 High Schools DAY DATE GRADE LEVEL TIME Friday August 12 12th Grade-Seniors 8:30 am – 12:00 pm 1:00 pm – 4:30 pm Monday August 15 11th Grade- Juniors 8:30 am – 12:00 pm 1:00 pm – 4:30 pm Tuesday August 16 10th Grade- Sophomores 8:30 am – 12:00 pm 1:00 pm – 4:30 pm Thursday August 18 9th Grade- Freshmen 8:30 am – 12:00 pm 1:00 pm – 4:30 pm Friday August 19 New Students 8:30 am – 12:00 pm 1:00 pm – 4:30 pm Middle Schools DAY DATE GRADE LEVEL TIME Friday August 12 8th Grade 8:30 am – 12:00 pm 1:00 pm – 4:30 pm Monday August 15 7th Grade 8:30 am – 12:00 pm 1:00 pm – 4:30 pm Tuesday August 16 6th Grade 8:30 am – 12:00 pm 1:00 pm – 4:30 pm Thursday August 18 New Students 8:30 am – 12:00 pm 1:00 pm – 4:30 pm Friday August 19 New Students 8:30 am – 12:00 pm 1:00 pm – 4:30 pm Elementary Schools DAY DATE GRADELEVEL TIME Friday August 12 Pre K 3, 4 and Kinder 8:30 am – 12:00 pm 1:00 pm – 4:00 pm  Monday August 15 Pre K 3, 4 and Kinder 8:30 am – 12:00 pm 1:00 pm – 4:00 pm  Tuesday August 16 All Grades (Pre-K – 5th) 8:30 am – 12:00 pm 1:00 pm – 4:00 pm Thursday August 18 All Grades (Pre-K – 5th) 8:30 am – 12:00 pm 1:00 pm – 4:00 pm  Friday August 19 All Grades (Pre-K – 5th) 8:30 am – 12:00 pm 1:00 pm – 4:00 pm

  3. High School Best Practices • Designate GYM/CAFETERIA with labeled tables the day before) Staff members need to be at their post before registration begins. • Students must fill out the registration packet before registering. (Packets should be available to students at the beginning of August.) Students begin registration process with an Administrator. (1 or 2) • Administrator verifies residency using utility bill or other approved documentation • Administrator checks that all forms are completely filled out. • Students go to nurse's station for clearance. • Students go to the registrar/clerks to check registration forms. (Registrar makes any address and phone number changes in the system.) • Students go to the bookroom clerk for clearance. Students are ready to pick up their schedule with the attendance clerks.  * If schedule is incorrect or not available, students are directed to the counselor's table. NEW STUDENTS NEED TO BE ACCOMPANIED BY PARENT IF UNDER THE AGE OF 18.

  4. SampleRegistration Plan =

  5. Middle School Best Practices ******* PARENT MUST ACCOMPANY STUDENT AT REGISTRATION • (Designate GYM/CAFETERIA with labeled tables) Staff members need to be at their post before registration begins. • Students begin registration process with an Administrator. (1 or 2) • Administrator verifies residency using utility bill or other approved documentation • Administrator checks that all forms are completely filled out. • Students go to nurse's station for clearance. If not cleared, process stops. • Students go to the clerks to check for complete registration forms and copies. (Registrar makes any address and/or phone number changes in the system. ) • Students are ready to pick up schedule with counselors. 

  6. Fish & Guppy Camp schedule

  7. FIRST DAY PROCEDURES FOR ATTENDANCE Roll over of students 2012 enrollment is done prior to school year beginning. We are assuming everyone is going to return. • For first day of school: Campuses run student rosters for each Teacher. Teachers should have rosters by the start of the school day August 22. • Teachers will mark the class roster in Red, those students that are not present (these students will be your NO SHOWS ). Students who are not present for the first day of school are not considered absent -- they are no shows. Teacher will turn in roster with information to Attendance office as soon as possible. Attendance staff will use the teacher rosters to identify the no shows. No shows will be given an end enrollment date of August 21. This is a date outside of the school instructional calendar. End status reason: No Show. New rosters with updated information will be printed prior to second day of classes. • By the second day (August 23), teachers can start marking students present or absent in the system. No Shows should not be on class roster any longer. If no show students are still appearing, please notify attendance administrator. • Note to attendance staff: When an end date is added to a student’s enrollment record, their class schedule will be deleted. Make sure to make a copy of class schedule for future use. Also student’s begin enrolled day should be the first day the student reports to the campus. • Teachers also need to inform attendance administrator of all students showing up in class and do not appear on the class attendance roster. Administrator can investigate if child is in wrong room or schedule changes are pending. • We should be able to run reports and make sure that the campus enrollment, and attendance codes are correct by the second day.

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