eContentplus Infoday

1. eContentplus Infoday Proposal preparation & submission Ray Hudson

2. Proposal structure • Part A • Legal and administrative information about the proposal and the applicants • Details of the funding requested • Part B • Description of the work • Part C • Financial capacity of the applicants eContentplus Infoday 2006

3. Part A: Administrative forms • Download Excel files from eCp web site • A1 Form => General information about the proposal Co-ordinator only • A2 Form => Information on applicants One form per applicant • A3 Form => Estimated budget Co-ordinator only eContentplus Infoday 2006

4. Part B: Description of work • Download document template from eCp web site • Structure • Given in Part B of the Guide for Proposers • Format • Pages (<=30), numbered, headed with acronym and the proposal abstract on first page eContentplus Infoday 2006

5. Part B: Common requirements • Common requirements • Provide a clear view of how the proposal satisfies the common requirements for TPs or TNs as set out in the Work Programme eContentplus Infoday 2006

6. Part B: Common requirements #2 • Common requirements - TPs • Content • Identify the quality and quantity of the content (and related metadata) to be contributed to the project • Impact • Target users and their needs – overview of analysis of demand • Critical mass • Sustainability eContentplus Infoday 2006

7. Part B: Common requirements #3 • Common requirements - TNs • Coverage • Member states covered including names of initial network members • Attracting new partners – How? • Involvement • Major stakeholders from the countries covered involved? eContentplus Infoday 2006

8. Part B: Rationale • Rationale • Description of the issue • Analysis of the problem to be addressed. Why? • Describe current situation – main barriers, opportunities, competing approaches, risk factors • Analysis of demand (TPs only) • Identify stakeholders/user community • Why critical mass? eContentplus Infoday 2006

9. Part B: Objectives & Proposed Solution Description • How do the objectives and the proposed solution address the analysis of the problem areas described in the rationale? • Multilingual and/or multicultural aspects • How does the proposal address specific issues related to these? eContentplus Infoday 2006

10. Part B: Expected results Key issues • Are they specific, measurable and attainable with the available resources? • Are performance and success indicators described and targets set for them? • What happens at the end of the project after EC funding? eContentplus Infoday 2006

11. Part B: Work Plan Key features • Introduction and general description • Work package overview – lead applicant, start and end points, total labour effort, breakdown of labour effort per work package per applicant • Work package detail – objectives, description, dependencies, milestones, results, deliverables. • Deliverables list, project plan (e.g. Gantt), interconnections/links (e.g. Pert) • Project management, Dissemination and awareness common work packages eContentplus Infoday 2006

12. Part B: Project management Focuses on • Management structure • Means of communication • Monitoring of progress • Quality assurance • Conflict resolution eContentplus Infoday 2006

13. Part B: People and European Added Value • People • Description of consortium, highlight specific expertise and role, identify key personnel, provide brief CV • European Added Value • Demonstrate in terms of impact of the expected results on eCp goals – content, users, critical mass eContentplus Infoday 2006

14. Part B: Appendices • Financing • Financing plan to demonstrate the capacity to resource the non-EU funded part of the budget • Reference • Background and reference documents e.g. studies/reports, specific information or references on the technology applied etc. eContentplus Infoday 2006

15. Part C: Financial viability • Downloaded Excel files from eCp web site • C1 Form => Most recent year’s balance sheet and profit & loss information • C2 Form => Participation in EC-funded projects One per applicant – NB. not needed for public bodies and members of Thematic Networks eContentplus Infoday 2006

16. Proposal submission Key points • Deadline for receipt of proposals19 October 2006 17:00 (Lux local time) • All parts • One original unbound paper version • 5 bound copies • CD-Rom with completed Excel files and Part B in pdf format eContentplus Infoday 2006

17. Proposal submission: CD-Rom File names • 1 Excel file named: “forms_A1_A3_coordinator.xls” • One Excel file for each applicant (coordinator included) named:“form_applicant_01.xls”, “form_applicant_02.xls” etc.(01 for the coordinator, 02 etc for the other applicants)Use the same applicant number in the file name as in the A2 form contained in the file • PDF file named:“[project acronym]_part_B.pdf” eContentplus Infoday 2006

18. Partner search • EITHER: CORDIS http://cordis.europa.eu/partners-service/partners-search.html • To create your own profiles, register as a CORDIS user first: http://cordis.europa.eu/search/index.cfm?fuseaction=reg.userregistration. • OR: Contact network of National Contact Points. Contact details at http://ec.europa.eu/information_society/activities/econtentplus/contact eContentplus Infoday 2006

19. For further information & queries • Frequently asked questions (FAQ) • Preproposal service • National Infodays • http://europa.eu.int/eContentplus • Helpdesk • eContentplus@ec.europa.eu Bilateral meeting with PO in the afternoon eContentplus Infoday 2006