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21 st CCLC Fall Workshop

21 st CCLC Fall Workshop. September 9, 10, 17, 2009. Welcome FY10 Grantees!. America SCORES Chicago Aspira, Inc. of Illinois Beacon Street Gallery and Performing Arts Bloom Township HSD 206 Board of Trustees of the U of I Brighton Park Neighborhood Association Bureau Henry Stark ROE 28

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21 st CCLC Fall Workshop

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  1. 21st CCLC Fall Workshop September 9, 10, 17, 2009

  2. Welcome FY10 Grantees! America SCORES Chicago Aspira, Inc. of Illinois Beacon Street Gallery and Performing Arts Bloom Township HSD 206 Board of Trustees of the U of I Brighton Park Neighborhood Association Bureau Henry Stark ROE 28 Cahokia SD 187 Canton SD 66 Center for Community Academic Success Partnerships

  3. FY10 Grantees Center for Community Arts Partnership, Columbia College Central States SER Champaign Ford ROE 9 Chicago Arts Partnership in Education Chicago Public Schools 299 Chicago Youth Centers Christopher SD 99 Cities in Schools, Aurora Comer Science and Education Foundation Community Consolidated SD (Evanston)

  4. FY10 Grantees Crete Monee SD 201 U Dallas ESD Dolton West SD 148 East Richland CUSD 1 Egyptian CUSD 5 Enlace Chicago Family Focus Freeport SD 145 Henderson Mercer Warren ROE 27 Howard Area Community Center

  5. FY10 Grantees Illinois Alliance of Boys and Girls Clubs Jane Addams Hull House Association Logan Square Neighborhood Association Mt. Vernon SD 80 Madison SD 12 Meridian CUSD 101 Metropolitan Family Services Neighborhood Technology Resource Center National Museum of Mexican Art Nicasa

  6. FY10 Grantees Northeastern Illinois University Passages Alternative Living Programs, Inc. Peoria SD 150 Project Success of Vermilion County Proviso Leyden Council for Community Action Quincy SD 172 Rock Island ROE 49 Rockford SD 205 Round Lake SD 116 School District U-46 (Elgin)

  7. FY10 Grantees Springfield SD 186 Umoja Student Development Corporation Urbana SD 116 Waukegan CSD 60 West Chicago Elementary SD 33 Will County ROE 56 Windows of Opportunity YMCA of Southwest Illinois

  8. Gail’s FY07 Grants Alton SD 11 CPS 299 Family Focus, Inc. Driven and Empowered Youth Northeastern Illinois University Center for Community Academic Success Partnerships (CCASP) Chicago Youth Centers

  9. Gail’s FY08 Grants Beardstown SD 15 Alton SD 11 East St. Louis SD 189 Benton SD 103 Family Focus, Inc. Metropolitan Family Services Children’s Home and Aid Society Dime Child Foundation

  10. Gail’s FY08 Grants Decatur SD 201 Mt. Vernon SD 61 Canton Union SD 66 Homework Hangout Springfield Urban League Project Success of Vermilion County Springfield SD 186 Westside Health Authority CCASP

  11. Gail’s FY09 Grants Enlace Firman Community Services Driven and Empowered Youth Center of Higher Development Central States SER

  12. Gail’s FY10 Grants Christopher SD 99 Canton Union SD 66 Meridian SD 101 Springfield SD186 Family Focus, Inc. Enlace YMCA of Southwest Illinois Brighton Park Neighborhood Council

  13. Gail’s FY10 Grants Logan Square Neighborhood Association Passages Alternative Living Programs, Inc. Aspira, Inc. Quincy SD 172 Central States, SER Northeastern Illinois University CCASP Egyptian SD 5 Metropolitan Family Services

  14. Gail’s FY10 Grants Cahokia SD 187 Umoja Student Development Corporation Mt. Vernon SD 80 Howard Area Community Center American SCORES Chicago Urbana SD 116 Madison CUSD 12 Crete-Monee SD 201 U Dallas ESD 327 East Richland CUSD 1 Peoria SD 150

  15. Gail’s FY10 Grants (continued) Henderson Mercer Warren ROE 27 Project Success of Vermilion County Champaign Ford ROE 9 Brighton Park Neighborhood Council CPS 299 Chicago Youth Centers Family Focus, Inc.

  16. Gary’s FY07 Grants Cities in Schools, Aurora SD U-46 (Elgin)Dolton SD148Bureau Henry Stark ROE 28Rockford SD 205Comer Science and Education FoundationUrban Solutions Centers for New Horizons

  17. Gary’s FY 08 Grants Breakthrough Urban MinistriesCities in Schools, AuroraWill County ROE 56Waukegan SD 60Berwyn South SD 100Dolton SD 148Rock Island ROE 49Rockford SD 205

  18. Gary’s FY08 Grants Bureau Henry Stark ROE 28Nicasa Jones Memorial Community CenterBeacon Street Gallery and Performing ArtsSouthwest Youth CollaborativeBuild, Inc.Northwestern University SettlementBoys and Girls Clubs of ChicagoIllinois Alliance of Boys and Girls Clubs

  19. Gary’s FY09 Grants West Harvey Dixmoor SDDolton SD 149St. Anne CHSD 302CCSD 65 (Evanston)Rock Island ROE 49Community Arts Partnerships in Education

  20. Gary’s FY10 Grants Bureau Henry Stark ROE 28West Chicago ED 33Rockford SD 205Board of Trustees of the U of IWindows of OpportunitySD U-46 (Elgin)Will County ROE 56Comer Science and Education FoundationRock Island ROE 49Center for Community Arts Partnerships, Columbia College

  21. Gary’s FY10 Grants NicasaNeighborhood Technology Resource CenterDolton West SD 148Bloom Township HSD 206Illinois Alliance of Boys and Girls ClubsCities in Schools Aurora 2000Chicago Arts Partnerships in EducationProviso Leyden Council for Community Action National Museum of Mexican Art

  22. Gary’s FY10 Grants Beacon Street Gallery and Performance Co.Round Lake Area SD 116Freeport SD 145Jane Addams Hull House AssociationCCSD 65 (Evanston)Waukegan SD 60

  23. Grantee Responsibilities • Implement the program in the approved proposal • Make no programmatic changes without filing an amendment • Do not change hours of programming • Do not make major changes in staff levels without permission, especially related to administrative salaries or instructional salaries • Do not change/add/delete schools approved in proposal

  24. Responsibilities • Follow Program Specific Terms of the Grant, RFP Attachment 13 • Maintain attendance records • Maintain the size and scope of the program throughout the lifetime of the grant • Gather data as required for the Profile and Performance Information Collection System (PPICS) reporting for the Annual Performance Report to USDE ***Call your consultant if you have questions

  25. Amendments • Programmatic—Adding/changing staff, programmatic changes • Do as needed during the year • Do before any change is made • Do not change schools • Fiscal—Cells within budget change by $1000 or 20% whichever is greater; opening a new cell • Do before the change is made • Do not wait until end of year • Amendments require a minimum of 30 days before the end date of the grant

  26. Out of State Travel • 50 or more miles from Illinois’ borders • No out of state travel without prior permission from ISBE • Submit request on form to be accessed online at www.isbe.net/21cclc • Request should come from the fiscal agent, not the individual school or person • Do not schedule airfare, hotel, etc., until permission is received. • USDE 21st CCLC Summer Institute travel is exempt from this requirement.

  27. Projected Numbers of Students • If projected numbers change by 10%, either more or less, send ISBE a letter to indicate this for the permanent file. • If not, ISBE auditors will cite this exception when auditing.

  28. PPICS FY09 Due Date • All data must be updated, entered, and certified by November 2, 2009. • Funds will be frozen for projects that do not complete the APR by this time.

  29. PPICS Requirements FY10 Cohort • Complete only the Grantee Profile by November 2, 2009. • Refer to program binder for PPICS reporting requirements for FY10 and put systems into place at this time for reporting summer 2009 and school year 2009-2010 data, i.e., for the FY10 APR.

  30. PPICS Reporting • Three milestones were established this year and will continue in FY10. • ISBE/LPA will review timelines and provide more information. • LPA will provide tips and assistance. • Funds are currently frozen for some projects because milestones were not met.

  31. Yearly Activities • Monthly Webinars • Mandatory Evaluation and Sustainability Workshops • Monitoring and Site Visits • ISBE Compliance Audits

  32. Yearly Activities • PPICS Assistance • Quarterly Newsletter • Quarterly Professional Development Advisory Group (PDAG) Meetings • 21st CCLC List Serv Postings • Statewide Evaluation (NIU)

  33. Important FY10 Dates • October 2009 • Evaluation Workshops • Monitoring Visits (ongoing through February) • Lights ON! Afterschool, Oct. 22 • November 2, 2009 • PPICS completed and certified • January 2010 • Sustainability Workshops • Mott State Networks Meeting

  34. Important FY10 Dates • February 2010 • 9-11, NCLB Conference, Chicago • 17-20, Foundations Conference, Jacksonville, FL • April 2010 • 13, Spring Workshop, Oak Lawn; Continuation Applications distributed • 19-21,National Afterschool Association Conference, Washington, DC • PPICS reopens for FY10 data

  35. Summer Activities • July-August 2010 • FY11 Continuation Applications, July 1 • Summer Institute--TBA

  36. ISBE Monitoring VisitsConducted by LPA • Fidelity to Proposal • FY07, FY08, and FY09 grantees to be visited • No surprises • Public documents • Training held by webinar on August 25,2009 • Archived at https://portal.learningpt.org.isbe21cclc/public • Fidelity to PPICS • PPICS Fidelity Rubric • Quality Programming • Observation of Activities

  37. Important Contact Information • Springfield Office—217.524.4832 • Marci Johnson, Division Supervisor, marjohns@isbe.net • Gail Meisner gmeisner@isbe.net • Gary Miller gmiller@isbe.net • Pam Bokamp, pbokamp@isbe.net • Learning Point Associates —630.649.6696 • PPICS assistance-866.356.2711 • https://portal.learingpt.org.isbe21cclc/public • ISBE Website— • www.isbe.net/21cclc • Forms • Announcements

  38. Questions???

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