Student Org Advisor Workshop November, 2013

1. Student Org Advisor WorkshopNovember, 2013

2. The Student Orgs Web Page: www.uwgb.edu/student-life/student-life/

3. Big List of Orgs -- It expands when you click “view” -- It is up to date automatically -- Good place for officers to check out progress -- It’ll start “from scratch” in April as we begin re-registration

4. Student Org Tool Kit -- Contains most of our FAQ type documents -- Policies and procedures -- Good place to land if trying to figure out how to do things

5. Forms -- Dining Services Donation Request -- A’Viands will match spending up to $100 -- more orgs should take advantage of this -- Fundraising -- All fund raisers need approval first —on or off-campus -- OrgSmorg Table Signup/Registration -- Registration for spring Orgsmorg will probably begin a week from this Friday ( on 11/22/13)

6. Forms -- Pre-Contract Worksheet -- All contracts should be signed by Grant Winslow —not org leaders or advisors -- Needs at least 4-6 weeks lead time -- Verbal contracts are binding in Wisconsin --so be careful! -- Solicitation Approval Request -- Any requests for donations must be approved in advance -- Form should be sent in at least 4-6 weeks in advance

7. Forms -- Travel Packet (newly positioned on-line) -- Travel Authorizations -- Motor Pool Forms -- Driver Authorization Forms Registration Instructions

8. Link to MyOrgs -- For Officers and Advisors -- A registration module that works! Based on UWGB email addresses and passwords -- Orgs should enter their community service now -as the year goes along -will have to submit Community Service in April -- Member lists should be kept up to date too -I can reflect it back to them upon request (for setting up a distribution list) -- Re-registration in April every year - Try to get leadership transitioned before May - Orgs get off to a better start the next year if there has been some training of the new officers

9. Student Org Email Account (soaccounts) Keeps individual student accounts from clogging up Can use as a storage box for org info —pointers, “how-to’s”, transition information, meeting minutes, org documents (bylaws or constitutions)If the password needs to be reset -- call (465-2532) or email John (landrumj@uwgb.edu) Needs to be checked weekly -- I send out an almost weekly email You could always ask the students to give you the password too! Larger Storage Needs? A locker in a D2L module can be set up when requested Accessed using soaccountusername We also have locking lateral file drawers available

10. Web Pages Space on a university server can be made available upon request Students need to do their own web page creation Virtually no support from CIT or Web Services for student orgs SUFAC Budgets /SUFAC Web Pages Budgets for next year are due this Friday (11/15/13) by 11:59 pm to sosufac@uwgb.edu Process: org leaders get called to present their requests to the SUFAC board SUFAC board meets on Thursdays at 5:15 in the 1965 Room Orgs notified by email to soaccounts about decisions by spring break SUFAC forms are available at their web site: http://www.uwgb.edu/student-government/committees/segregated-fees/

11. QUESTIONS YOU MAY HAVE?? I have an open door policy– you and/or students can drop in any time! You can always call too (465-2532).