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Closure of the USED Title III Monitoring May 2012

Title III: Language Instruction for Limited English Proficient and Immigrant Students Session for Experienced Coordinators. Closure of the USED Title III Monitoring May 2012. 2. Closure of the USED Title III Monitoring Visit May 2012. August 2012 VDOE received the final monitoring

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Closure of the USED Title III Monitoring May 2012

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  1. Title III: Language Instruction for Limited English Proficient and Immigrant Students Session for Experienced Coordinators

  2. Closure of the USED Title III Monitoring May 2012 2

  3. Closure of the USED Title III Monitoring VisitMay 2012 August 2012 VDOE received the final monitoring report from USED 3

  4. Closure of the USED Title III Monitoring VisitMay 2012 A total of seven (7) findings were included in the final monitoring report. Title III Application • Local plans submitted through the Title III application do not sufficiently describe the programs and activities to be developed, implemented, and administered • Division-level plans for the expenditure of Immigrant and Youth (IY) funds are not delineated within the current application for Title III funds 4

  5. Closure of the USED Title III Monitoring VisitMay 2012 Title III SEA Monitoring of LEAs • The procedures for monitoring Title III subgrantees for programmatic and fiscal compliance is not sufficient Fiduciary • The method for calculating the Title III reallocation is not in compliance • The SEA has not ensured that Title III funds are being spent in a timely manner • The SEA has not ensured that subgrantees are complying with Title III supplement , not supplant, provisions (2 findings) 5

  6. Closure of the USED Title III Monitoring VisitMay 2012 August 2012 – January 2013 VDOE undertook corrective actions to address the monitoring findings 6

  7. Closure of the USED Title III Monitoring VisitMay 2012 June 2013 USED requested to review approved 2012 Title III applications from the following ten divisions: Augusta County (consortium) Chesterfield County Fauquier County Hopewell City (consortium) Loudoun County Manassas Park City Prince William County Roanoke City Rockingham County (consortium) Virginia Beach City 7

  8. Closure of the USED Title III Monitoring VisitMay 2012 July 2013 VDOE received notification from USED that all monitoring findings were sufficiently resolved and that the 2012 USED monitoring of Virginia’s Title III program is closed. 8

  9. Demographics 9

  10. The Lau Plan 13

  11. The Lau Plan Local Lau Plans: • A “Lau Plan” outlines how a school division meets the requirements under the Lau v Nichols 1974 Supreme Court decision. • USED provides guidance for developing a “Lau Plan” at http://www2.ed.gov/about/offices/list/ocr/ell/lau.html 14

  12. Clarifications on Classifying Students 15

  13. Understanding the federal definitions as described in the Elementary and Secondary Education Act of 1965 (ESEA) for ELLs and IY students is essential to: Identifying these students in order to ensure they are provided full and equal access to the same curriculum and educational opportunities as all students Determining the Title III, Part A, allocations to school divisions based on an accurate count of ELLs and IY students. 16

  14. Clarification on High School Exchange Students For students on J-1 (Exchange Visitor) visas and F1 (Exchange High School Student) visas, the standard identification, screening, and placement process must be followed as required by Title VI of the Civil Rights Act of 1964 to determine if the student is an ELL.  If a school division has followed this process and determined that the exchange student is not an ELL, this determination should be documented in the student’s educational record. 17

  15. Clarification on Immigrant Children and Youth (IY) The term “state” means each of the 50 states, the District of Columbia, and the Commonwealth of Puerto Rico. Therefore, students born in Puerto Rico are not considered immigrant. Students born in U.S. territories such as Guam, American Samoa, or the U.S. Virgin Islands, may be considered immigrant. ESEA, Section 3101(14) 18

  16. Further Clarification on Immigrant Children and Youth (IY) The following students may be considered as IY if they meet all of the criteria in the federal definition of immigrant children and youth: Children of U.S. military personnel Children of NATO families Children of visiting faculty Children who are temporarily residing in the U.S. because of parental employment or for other reasons Students on Exchange Visitor (J-1) visas or Exchange High School Student (F-1) visas 19

  17. Instructional Services for ELLs 20

  18. Re-designation as LEP Federal law allows for students to be re-designated as LEP. Prior to re-designating a formerly LEP student, interventions should have been consistently provided to the formerly LEP student for a reasonable period of time during which the student’s academic performance showed no improvement. The interventions should be the same as those available to all students at risk for academic failure. 21

  19. Title III Funding 22

  20. Summary of Title III Funding in Virginia 23

  21. Supplement, not Supplant, Provisions under Title III 24

  22. Title III Supplement, not Supplant Questions when considering whether Title III funds can be used without violating Title III supplement, not supplant, provisions: • What instructional programs/services are provided to all students? • What does the division do to meet requirements under Title VI, Lau vNichols, and Title I? 3. What services is the division required by other federal, state, and local laws or regulations to provide? • Was the program/service previously provided with federal, state, and/or local funds? 25

  23. Title III Supplement, not Supplant More information on Title III supplement, not supplant, provisions can be found on the Title III Web page of the VDOE Web site. http://www.doe.virginia.gov/federal_programs/esea/title3/in dex.shtml Look in the Title III Toolkit under the Funding tab. 27

  24. Title III Grant Applications 28

  25. Assistance to Complete the Application for Title III Funds Pre-recorded Technical Assistance module topics include: • Application overview and mechanics of data entry • Common elements: conducting the needs assessment, completing the program overview, coordination of services, measurable objectives, and budget pages • Program specific modules including Title III http://www.doe.virginia.gov/federal_programs/esea/applications/index.shtml 29

  26. Assistance to Complete the Application for Title III Funds • Title III, Part A, Application Guidelines, Instructions, and Assurances (PDF format) • Title III, Part A, Application (Excel format) • Title III, Part A, Consortium Agreement (Excel format) http://www.doe.virginia.gov/federal_programs/esea/applications/index.shtml 30

  27. General Reminders • Review your to-do list in OMEGA regularly. • Denial or approval of applications are communicated through OMEGA. • Revise the application if the application is denied. • Describe changes to the application in the comments section. 31

  28. General Reminders • Title III funds for the 2011-2012 school year must be encumbered by September 30, 2013. • Reimbursements must be submitted by November 15, 2013. 32

  29. Title III Annual Measurable Achievement Objectives (AMAOs) 33

  30. Title III Annual Measurable Achievement Objective Targets and Results USED waived the calculation of AMAO 1 for the 2008-2009 school year. 34

  31. Title III Annual Measurable Achievement Objective Targets and Results 35

  32. Setting AMAO Targets Section 3122 of the ESEA requires that states set Title III AMAO targets to measure the annual increases of ELLs making progress in learning English and attaining English proficiency, as well as their achievement on content assessments for reading and mathematics. Currently, VDOE has set AMAO targets for AMAO 1 (Progress) and AMAO 2 (Proficiency) through the 2013 -2014 school year. VDOE has contracted with Gary Cook, senior researcher at WIDA, to: 1) analyze Virginia ACCESS for ELLs data for the 2011, 2012, and 2013 school years 2) recommend AMAO targets for five additional years beyond 2013-2014 36

  33. Change to AMAO 3 Determinations VDOE has been notified by USED that states which received approval for the ESEA flexibility waiver must include the following elements when making AMAO 3 determinations: • whether the LEP subgroup met its AMOs for reading/language arts and mathematics; • whether the 95 percent participation rate requirement was met for both reading and mathematics; and • the state graduation rate if the division includes one or more high schools. These changes to AMAO 3 determinations will take effect for the 2014-2015 accountability results based on the 2013-2014 data. 37

  34. Federal Program Monitoring for Title III 38

  35. Location of the Federal Program Monitoring Protocol The Federal Program Monitoring Protocol, the division visit schedule, and other information about the federal program monitoring process is located on the VDOE Web site: http://www.doe.virginia.gov/federal_programs/esea/federal_monitoring/index.shtml 39

  36. Virginia Department of Education Contacts Judy Radford ESL Coordinator (804) 786-1692 Judy.Radford@doe.virginia.gov (Regions I, III, VI, and VIII) Stacy Freeman Title III Specialist (804) 371-0778 Stacy.Freeman@doe.virginia.gov (Regions II, IV, VI, and VII) 40

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