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This document provides an overview of the system functions and requirements, work breakdown structure (WBS) 1.9, estimate to complete, milestones, organization, risks, and start-up planning for conventional facilities (CF). It includes examples of physics requirement documents, engineering specifications documents, and interface control documents. The WBS 1.9 includes systems management and integration, Title I and II engineering support, and construction activities. The progress photos, estimate to complete, and level 3 milestones are also discussed.
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Conventional Facilities (CF) WBS 1.9ETC and MethodologyDavid SaenzCF Systems Manager • System Function & Requirements • WBS 1.9 • Estimate To Complete • Milestones • Organization • Risks • Start Up Planning • Summary
Systems Function & Requirements • Physics Requirement Document • Used to convey the essential physics requirements to CF • CF engineers utilize this document as the basis of the design • Example: “UH shall extend 175 meters in the direction of the beam.” “Air temp at 20°C” • Engineering Specifications Document • Room Data Sheets used as a supplement to the PRD, and provides specific details of an item in order that an AE firm can meet the design criteria • Example: equip power loads, utility flow reqt’s, i.e. temp, pressure, etc • Interface Control Document • Defines treaty points and areas of responsibility to interface systems
WBS 1.9 • WBS 1.9.1 – Systems Management & Integration • Provide overall project management • Implement and integrate • Design, construction, commissioning, and close-out for all phases of the project related to conventional facilities • WBS 1.9.2 – Title I & Title II • Engineering support to include • Drawings and specifications • “Issue for Bid” construction documents • “Issue for Construction” drawings and specifications • Engineering Studies • Constructability Reviews • Value Engineering • Cost Estimates • Commissioning Plans • Development of Schedules • Contract Administration
WBS 1.9 • WBS 1.9.3 – Construction • Construction activities to cover the receipt, inspection, assembly of the project conventional facilities. Including obtaining permits, safety plan, quality control, SWPPP, site preparations, building demolition, building construction, tunnels, shielding, laser rooms, hutches, cooling systems, electrical systems, cable trays, ventilation systems, HVAC systems, drainage systems and utility systems, interiors, commissioning, testing, punch-list, as-built drawings, operation and maintenance manuals. • At the completion of Title III, the project is ready for occupancy by operations staff.
SLAC Site Plan Main Gate B028 – Office Remodel B751 – Office Remodel Bldg #081 - MMF Sector 24 Sector 20 Upstream LCLS General Work Boundary Work to go Research Yard - Headwall Work completed
Work In Progress • Beam Transport Hall – 63% complete 227m long above grade facility to transport the electron beam through the existing RSY • Near Experimental Hall - 62% complete underground facility whose primary function is to house 3 experimental hutches, prep and shops • Undulator Hall – 61% complete 175m long underground tunnel housing undulators and ancillary equipment • Far Experimental Hall – 33% complete underground single 46’ cavern to house 3 experimental hutches and prep space • Electron Beam Dump – 54% complete 40m long underground facility used to separate the electron and x-ray beams • Front End Enclosure – 38% complete 40m long underground facility to house various diagnostic equipment in support of the photon beam • X-Ray Transport & Diagnostics Tunnel – 11% complete 210m long underground tunnel used to transport photon beams from NEH to FEH
WBS ETC • 1.9.1 Systems Mgmt & Integration - $9.6M • 1.9.2 Title I/Title II - $0M • 1.9.3 Construction - $63.6M • TCCo Trades - $52.3M • Non TCCo Trades - $11.3M • 2.9 Conventional Facility Commissioning $1.5M • 90% of total CF construction procurements have been awarded • Scope, schedule and budget is well understood
Estimate To Complete • Systems are well defined as accelerator housing construction trade packages have been awarded • 10% contingency assigned to work (in-progress) already awarded • 61% physically complete for TCCo trade subcontractors (month ending Sept data) • Remaining WBS elements yet to be awarded (non-TCCo trades) include appropriate contingency ranging from 30% - 60% • 1.9.3.3 - Construction BTH West • 1.9.3.4 - Design/Construction IC/PS Electrical Branch Feeders • 1.9.3.14 - Design/Construction FEH Hutches • 1.9.3.18 - Construction Natural Gas Line • 1.9.3.19 - Design/Construction B028 Office Remodel • 1.9.3.19 - Design/Construction B751 Office Remodel • Basis of Estimate criteria used to generate remaining cost include design maturity and judgment factor applied to activities as assigned by the System Manager • Methodologies used for estimating purposes include • Construction database used by Jacobs Engineering on-site estimator • Vendor quotes based on preliminary layouts • Engineering estimates based on similar projects • Relevant experience from 2006/2007 previously completed projects
Level 3 Milestones Sufficient L3 milestones exist and are properly distributed to monitor performance thru completion
CF Organization • Jess Albino – CF Assoc Director • David Saenz – CF Systems Manager/CAM WBS 1.9, 2.9 • Anita Malahowski – CF Cost/Schedule Analyst
Risks • Major risks are identified and entered into the Risk Registry • CF Management team reviews and updates the Risk Registry at minimum on a monthly basis • Risks are assessed and maintained by the System Manager • Activity specific risks are managed daily and owned by the CF System Manager • Low risks are built into bottoms up contingency analysis • Should use of contingency be required, CF Manager requests funds from CCB
Risk Samples • R-1.9-028 In-Place Utility Protection • Lab operational utilities disrupted as a result of construction activities • >$100K but < $1M, 2 weeks to repair • Mitigation • Potholing • Excavation permit process • Relocate utilities thru formal design process • Protection of exposed utilities • R-1.9-043 Construction Stand-down • Safety incident occurring that would require a stand-down • >$1M but <$5M, 1 month schedule impact • Mitigation • Workers provided with toolbox/tailgate meetings • Workers review Job Safety Analysis (JSA) prior to engaging activities • TCCo appoints safety coaches across the trades • TCCo Safety manager routinely walks the site with trades • Review lessons-learned
Start-Up Planning • CF Commissioning of MEP Systems • Commissioning Plan defined by JE (Engineer of Record) • Commissioning Plan managed by 3rd party subcontractor, independent of trades and Turner, hired by LCLS • Budget established at $300K • 5 CxA bidders invited • 4 bids received and all within budget • Technical evaluation is complete • Weighted point score • Award is imminent • CxA will be assigned to work with trades, SLAC maintenance staff and LCLS CF Engineering group • CxA will provide oversight for electrical, hvac, plumbing, piping, fire protection, fire alarm, elevator and crane systems
Summary • CF WBS (scope, schedule and budget) is well understood • Earned value continues to progress • Overall CF WBS risks going forward are minimal • 90% of CF construction procurements are awarded to date • Remaining procurements are tracked with Advanced Procurement Plan and CF Master Schedule to ensure delivery of remaining projects on schedule • Impact from continuing resolution • Delayed build-out of Far Experimental Hall and Office Remodels • Increased project staff costs • Early and Beneficial Occupancy milestones are preserved • Outlook for meeting CD-4 is excellent!
