Pretest Editing in Test WES

1. Pretest Editing inTest WES Jennifer Burton and Tracy Cerda January 2013 “Leading for educational excellence and equity. Every day for every one.”

2. Test WES education.state.mn.us

3. Test WES Dashboard education.state.mn.us

4. Test WES Important Dates education.state.mn.us • Ongoing: Precode Student Eligibility • December 17 – January 25 • Confirm test administration mode for MCA • View precode • View or change test assignments for initial test materials shipment • Indicate accommodations for test materials • December 17 – March 1 • Confirm site readiness

5. Test WES Important Dates education.state.mn.us • December 17 – May 9: • View or change test assignments and view or add accommodations for reading and mathematics online assessments • Confirm student eligibility for alternate assessments • December 17 – May 16: • View or change test assignments and view or add accommodations for Science MCA

6. Precode Files and Precode Student Eligibility education.state.mn.us

7. Precode Files, MARSS, and Student Identity Validation Interface education.state.mn.us • “Precode” files contain student and test eligibility information • State Student IDs (SSIDs) are created and validated in the Student Identity Validation Interface • Student enrollments are uploaded to MARSS WES • Student enrollment records are pulled from MARSS for the precode files

8. Precode, MARSS, and Student Identity Validation Interface education.state.mn.us • Updates to student enrollments must be submitted to MARSS WES • Newly enrolled students • Updates to student demographics or grade level • Only students with a unique, valid MARSS/SSID number are sent in precode

9. Precode Student Eligibility education.state.mn.us

10. Precode Student Eligibility education.state.mn.us

11. Precode Student Eligibility education.state.mn.us • View student enrollment and eligibility records in the Precode Student Eligibility • Review eligibility for assessments • Make manual changes to include students in precode • Blank demographic fields mean: • Student is not enrolled in MARSS • Student has SSID issues • Student is being manually added

12. Manual Adds or Changes education.state.mn.us • Add students to precode who are not enrolled in MARSS • Add students that are no longer enrolled, but still need to test (super seniors) for GRAD retests • Add home-schooled students • Change school • Student enrollment and eligibility record is sent for only one school in the precode file • Change grade in rare circumstances

13. Enrollment Codes education.state.mn.us • Indicate how a student will be included for testing • Regular Enrollment: • Indicated for students who are enrolled in MARSS • Homeschool Student • Indicated for home-schooled students who are not enrolled in MARSS • Only GRAD Retest • Indicated for super seniors who are not enrolled in MARSS • Grade must be indicated as grade 12

14. Precode Student Eligibility • Precode Student Eligibility should not be used in place of a MARSS submission to add students • Subsequent updates made in MARSS may not be reflected in manually added or changed records • There is no need to click “Add” when all of the demographic information is correct • Only use the Add button when changing the district and/or school education.state.mn.us

15. Delete Manually Added Records • Most recent MARSS enrollment record reinstated (if applicable) • Allows MARSS updates to be reflected for students that were manually added but are now enrolled in MARSS • Removed from Test WES if not enrolled in MARSS (e.g., super senior) • Allows demographic information to be corrected for students that were manually added education.state.mn.us

16. Timeline for Precode Updates • Students cannot be added directly in TIDE • Students cannot test on the same day they are submitted or added • Student enrollment updates submitted in MARSS typically take two days for those students to appear in TIDE • Manually updated or added student records in Precode Student Eligibility typically appear in TIDE the next day education.state.mn.us

17. Site Readiness Confirmation education.state.mn.us

18. Site Readiness Confirmation • Completed each year to confirm districts and non-public schools are prepared to administer online assessments • Process requires collaboration with Technology Coordinators education.state.mn.us

19. Site Readiness Confirmation education.state.mn.us • Ensure computers meet requirements and install secure browser • Use AIR diagnostic tools • Verify software installation • Network capacity • Text-to-speech settings • Respond to site readiness questions • December 17 – March 1, 2013

20. Site Readiness Screen education.state.mn.us

21. Test Administration Options education.state.mn.us

22. Test Administration Options Screen education.state.mn.us

23. Test Administration Options • Indicate paper test administration mode by January 25 • Grades 3–8 and 10 Reading MCA default to mode indicated in Posttest Editing or to online • Grades 3–8 Mathematics MCA default to mode indicated in Posttest Editing or to mode administered last year • Can still switch to online administration mode after January 25 education.state.mn.us

24. Test Administration Options education.state.mn.us • Confirm student eligibility for alternate assessments • Certification is done once for all students in a district on this screen • Certification is done for individual students on the Precode Search and Edit screen • Must confirm by May 9

25. Test Administration Options Screen education.state.mn.us

26. Precode Search and Edit education.state.mn.us

27. Precode Search and Edit Test Groups education.state.mn.us Reading and Math: MCA, MCA-Modified and MTAS Science: MCA and MTAS Writing: GRAD and Alternate Assessment

28. Precode Search and Edit Tasks education.state.mn.us Review or change test assignments Review or enter accommodations Enter sort order for paper administrations Change high school science precode send indicators

29. Search Criteria education.state.mn.us • Search by individual students • Partial entries for name • Complete MARSS and birth dates required • Search based on criteria, like assigned test or accommodation code

30. Precode Search and Edit Screen education.state.mn.us

31. Downloading Search Results education.state.mn.us • Download search results to organize Pretest Editing work • Verify dual-enrolled students are included in precode for correct school • Verify programs that will not be administering tests do not have students sent in precode • Search for students needing accommodations or specific tests to plan for administration

32. Precode Search and Edit Display education.state.mn.us

33. Determining Eligibility for Reading and Mathematics MCA-Modified • Prior Performance Report for MCA-Modified Participation available in MDE Secured Reports • Eligibility determined each year • Indicated as “Y” or “?” are potentially eligible • Indicated as “N” are not eligible and their tests will be invalidated education.state.mn.us

34. Precode Search and Edit Display education.state.mn.us

35. Search Results Legend education.state.mn.us

36. Precode Search and Edit Screen education.state.mn.us

37. Test Assignment Confirmation and Selection education.state.mn.us • Test assignment will default to prior year assessment for reading and mathematics • Grade 3 and students with no prior assessment will default to MCA • Need to indicate MCA-Modified for all students in grade 5 • Need to indicate MTAS for science since there is no prior year

38. Changing a Student’s Test Assignment education.state.mn.us

39. Confirmations and Warnings for MCA-Modified and MTAS education.state.mn.us

40. Test Assignment Confirmation and Selection education.state.mn.us • Only grade 9 available in Pretest Editing for written composition • Need to indicate any students who will take Minnesota Alternate Assessment: Writing • Alternate Assessment: Writing results for students in grades 10–12 kept at district • Order accommodated test materials for grade 12 Written Composition GRAD in TIDE

41. Accommodation Indication education.state.mn.us • Indicate accommodations for each student • To order accommodated test materials • To assign the correct form in Online Testing System or Data Entry Interface • Large print and Braille accommodations will be pre-indicated for students based on last year

42. Accommodation Indication education.state.mn.us

43. Sort Order and Precode Indicator on Precode Search and Edit Screen education.state.mn.us • Adding a sort order for paper administrations only • Available for Reading/Math and Writing groups • Adding a precode indicator for high school science • Default is N for high school students who have previously taken science test

44. Sort Order and Precode Indicator education.state.mn.us

45. Refreshing the Precode Search and Edit Screen education.state.mn.us

46. Messages in the Status Column education.state.mn.us

47. Students Sent in Precode for Another District education.state.mn.us

48. Precode Student Eligibility Screen education.state.mn.us

49. Precode Download/Upload education.state.mn.us

50. Download and Upload Screen education.state.mn.us