Perkins IV Secondary Accountability Data

1. Perkins IV Secondary Accountability Data Dan Smith Marlys Bucher “Leading for educational excellence and equity. Every day for every one.”

2. A note about CEU’s… education.state.mn.us Teachers can get certificates (1 hour) within two weeks of completing the session evaluation for today’s webinar. NOTE: Since there is no teacher CEU preapproval process it is up to the local continuing education committee to decide whether or not theses hours will apply to your teaching license renewal.

3. Secondary Consortium Data Reports education.state.mn.us 1S1 Academic Attainment in Reading/Language Arts (GRAD) 1S2 Academic Attainment in Mathematics (GRAD) 2S1 Technical Skill Attainment (TSA) 3S1 School Completion 4S1 Student Graduation Rates (NCLB prior year) 5S1 Placement (MOHE Match) 6S1 Nontraditional Participation 6S2 Nontraditional Completion

4. Reports education.state.mn.us • Other Reports (current year) • Career Cluster Report • by the 16 career clusters • Unduplicated Counts • Program Report • 6 digit program codes • Only reported for those approved for each district • Course Report • 6 + 2 digit course codes • Provides overall unduplicated counts (Data by school, district, consortium, state)

5. Reporting Categories education.state.mn.us • All data reported out by • Gender • Ethnicity (7 codes as of 2011 data) • Special Populations • Individuals with Disabilities • Economically Disadvantaged • Nontraditional Enrollees • Single Parents • Displaced Homemakers • Other Educational Barriers • Limited English Proficiency • Migrant • Duplicated or Unduplicated Data - specified in the report

6. Carl D. Perkins Record Layout 2013 education.state.mn.us DATA ELEMENT LENGTH POSITION VALID DATA FILL/JUSTIFICATION School Year 2 1 – 2 Numeric Right Justify, leading zero fill School District 4 3 – 6 Numeric Right Justify, leading zero fill District Type 2 7 – 8 NumericRight Justify, leading zero fill School Number 3 9 – 11 Numeric Right Justify, leading zero fill MARSS ID Number 3 12 – 24 Numeric Right Justify, leading zero fill Program Code 6 25 – 30 Numeric Right Justify, leading zero fill Course Code 2 31 – 32 Numeric Right Justify, leading zero fill Course Length in Minutes 5 33 – 37 Numeric Right Justify, leading zero fill Grade Received 1 38 P or N Proficient/Non-Proficient Teen (single) Parent 1 39 Y / N Default to N Displaced Homemaker 1 40 Y / N Is a TSA Given 1 41 Y / N State Approved TSA given in class Student Proficiency 1 42 P / N IF Line 41=Y then student P or N Last Name 40 43 – 82 Alpha Left justify, fill with spaces to end First Name 40 83 - 122 Alpha Left justify, fill with spaces to end Middle Name 40 123 - 162 Alpha Left justify, fill with spaces to end Suffix 04 163 - 166 Alpha/ Left justify, fill with spaces to end Numeric Gender 01 167 M or F Date of Birth 08 168 - 175 Numeric yyyymmdd Data Record Example: 1328530104000000000000001407101504840PNNYPLASTNAME FIRSTNAME MIDDLENAME SUFXGYYYYMMDD

7. Other Data Elements education.state.mn.us • Valid Course ID Table • Program Approval Data Base with 8 digit code by district • Student MARSS Data • MARSS ID Number • Name • Teen Parent/displaced Homemaker • Special Populations • Migrant • Graduation/Dropout record • MCA Data • Required Assessments for Graduation (GRAD)

8. Definitions education.state.mn.us • Participant • 100 hours or more in one career field • Concentrator • 240 hours or more in one career field • Secondary Completer • A concentrator who graduates

9. 1S1 Academic Attainment in Reading/ Language Arts* education.state.mn.us Numerator: Number of CTE concentrators who have met the proficient or advanced level on the Statewide high school reading/language arts assessment administered by the State under Section 1111(b)(3) of the Elementary and Secondary Education Act (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education. Denominator: Number of CTE concentrators who took the ESEA assessment in reading/language arts whose scores were included in the State’s computation of AYP and who, in the reporting year, left secondary education. *FY12 and beyond definition will use the GRAD portion of the MCA10.

10. 1S2 Academic Attainment in Mathematics* education.state.mn.us Numerator: Number of CTE concentrators who have met the proficient or advanced level on the Statewide high school mathematics assessment administered by the State under Section 1111(b)(3) of the (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education. Denominator: Number of CTE concentrators who took the ESEA assessment in mathematics whose scores were included in the State’s computation of AYP and who, in the reporting year, have left secondary education. *FY12 and beyond definition will use the GRAD portion of the MCA11.

11. 2S1 Technical Skill Attainment* education.state.mn.us Numerator: Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who pass any of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained. (FY10-11, 11-12, 12-13. 13-14) Denominator: Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who attempt any of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained. * FY11 is the first year of TSA reporting for Secondary

12. 3S1 School Completion education.state.mn.us Numerator: Number of CTE concentrators who earned a regular secondary school diploma during the reporting year. Denominator: Number of CTE concentrators who left secondary education during the reporting year.

13. 4S1 Student Graduation Rates (Prior Year Data)(NCLB Cohort from grade 9) education.state.mn.us • Numerator: Number of CTE concentrators who, in the reporting year, were included as graduated in the State’s computation of its graduation rate as described in Section 1111(b)(2)(C)(vi) of the ESEA. • Denominator: Number of CTE concentrators who, in the reporting year, were included in the State’s computation of its graduation rate as defined in the State’s Consolidated Accountability Plan pursuant to Section 1111(b)(2)(C)(vi) of the ESEA. (Includes graduates, dropouts, unknowns, and continuing)

14. 5S1 Placement (Prior year data) education.state.mn.us Numerator: Number of Secondary CTE Completers who register as participating in higher education in a data match through the Minnesota Office of Higher Education Denominator: Number of Secondary CTE Completers. * Note second quarter enrollment following graduation (October-December)

15. 6S1 Nontraditional Participation education.state.mn.us Numerator: Number of CTE participants from underrepresented gender groups who participated in a program that leads to employment in nontraditional fields during the reporting year. Denominator: Number of CTE participants who participated in a program that leads to employment in nontraditional fields during the reporting year.

16. 6S2 Nontraditional Completion education.state.mn.us Numerator: Number of CTE concentrators from underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year. Denominator: Number of CTE concentrators who completed a program that leads to employment in nontraditional fields during the reporting year.

17. Negotiated State Target vs. Actual State Performance for FY12 education.state.mn.us Core IndicatorOVAESTATE 1S1 Reading 71.00% 78.24% 1S2 Mathematics 40.00% 56.49% 2S1 Technical Skill 50.00%41.82% 3S1 Completion 98.00% 98.29% 4S1 NCLB Graduation**96.00% 97.27% 5S1 Placement** 50.00%46.30%(90%) 6S1 NT Participation 49.50%26.72% 6S2 NT Completion 33.50%11.18% ** Prior Year Data Red = Did not make the negotiated targets

18. Negotiated State Target for FY13 and FY14 (state data not available until December 2013)/2014 education.state.mn.us Core IndicatorFY13FY14 1S1 Reading (GRAD)71.50%72.00% 1S2 Mathematics (GRAD)44.00%56.00% 2S1 Technical Skill* 53.00% 53.00% 3S1 Completion 98.50%98.50% 4S1 NCLB Graduation** 96.50% 89.00% 5S1 Placement**/***53.00%54.00% 6S1 NT Participation 50.00%27.00% 6S2 NT Completion 34.00% 12.00% • TSAYear 3-4 ** Prior Year *** MOHE Data Only • Red – Renegotiated with OVAE March 2011(two years) • Purple – Renegotiated with OVAE March 2013 (one year)

19. Negotiations with OVAE FY12-14 education.state.mn.us • 1S1 and 1S2 Reading & Mathematics • Received permission to use the GRAD portion as of FY12 and FY13 • 2S1 Technical Skill Attainment • New for FY11 - TSA in 5 areas • Add 8 more for FY12: 12 for FY13: 14 for FY14 • 5S1 Placement • Data from MOHE (may be able to use Clearinghouse) • 6S1 and 6S2 Nontraditional Data • Collecting data by courses rather than program • Duplicated counts for 6S1

20. Data Submissions for the P-File education.state.mn.us • March - April • MDE submits any changes to the Minnesota Certified Software Vendors for character layout • Table C – Table of Career and Technical Education Programs and Licenses updated and posted • Web changes completed • May - June • District CTE personnel (teacher, counselor, local designated CTE contact) should ensure that all data are available for the P-file submission (appropriate programs/courses, course length in minutes, proficiency status for the courses, TSA identifier, and TSA proficiency • MDE web submission site is opened

21. Data Submissions for the P-File continued education.state.mn.us • Middle of May through the middle of September • P-files submitted to MDE via the web based submission (*Written directions are provided to all identified district personnel who download the data file - 1 per district) • MARSS errors are reported back to as soon as the district downloads their file • Beginning in August, MDE sends out reminders of data download status to all identified district personnel and 26 Perkins secondary consortium coordinators • September MDE phones all districts who have yet to complete the data submission • September 19, 2013: WEB SITE CLOSES FOR FY13 CARL PERKINS DATA SUBMISSION

22. Data Submissions for the P-File continued education.state.mn.us October – Updates for the FY11 MARSS data are due to MDE November – Initial data is examined for accuracy December – Data is due to OVAE via EDEN January – *Data Reports available for district download. Consortia directors should ask the local district personnel for copies of the district reports. (*Written directions are provided to all identified district personnel who download the data file - 1 per district) February – plan for changes for next fiscal year

23. CTE/Perkins Web Site Addresses education.state.mn.us Career and Technical Program Administration • http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/index.html • Perkins IV • Program Approvals • Transition-Disabled Programs Carl Perkins • http://education.state.mn.us/MDE/SchSup/DataSubLogin/CarlPerkins/index.html • Enter System for data downloads and report retrieval • Step-by-Step directions • Carl Perkins Record Layout

24. Questions and Comments can be sent to: marlys.bucher@state.mn.us An FAQ will be set up on the MnSCU web site under events for each Webinar. education.state.mn.us

25. Upcoming Professional Development Events education.state.mn.us http://www.cte.mnscu.edu/events/index.html Annual Perkins Consortium Coordinators Meeting November 13, 2013Hennepin Technical Center –Brooklyn Park Campus Fall Career & Technical Education Conference CTE: Learning that Works for MinnesotaNovember 14, 2013 Crowne Plaza West, Plymouth, MN

26. Thanks for joining us today! education.state.mn.us We value your feedback about today’s session. Please click on the link in the chat window now to complete the Webinar Evaluation. REMINDER: For secondary participants, Continuing Education Units (CEU’s) will be made available for teachers for this series of webinars.  In order to get the necessary certificates you must complete the session evaluation.