Win 7 and Office 2010

1. Win 7 and Office 2010 Michelle Lindsey and Lauren Henry

2. Windows Basics • Windows 7 Quick Reference Guide • http://uncw.edu/itsd/documents/Windows7-QuickReferenceGuide2.pdf

3. Getting Started aka Start Pearl • Click the Start Pearl • Run—can type in path or program name in search box • For example: • Path to the temp storage folder on NAS\\ozark-schools\dfs\temp-storage • Pub for Microsoft Office Publisher

4. Windows Basics Continued http://www.uregina.ca/is/training/manuals/public/windows_7_quicksheet.pdf

5. My Documents Folder

6. My Documents Folder http://uncw.edu/itsd/documents/Windows7-QuickReferenceGuide2.pdf

7. Snipping Tool

8. Windows 7 Quick Reference Print Materials • http://oit.nd.edu/assets/56418/windows_quick_reference_7.pdf • http://uncw.edu/itsd/documents/Windows7-QuickReferenceGuide2.pdf • http://www.uregina.ca/is/training/manuals/public/windows_7_quicksheet.pdf

9. Office 2010 • Any key sequence from Office 2003 still works in Office 2010.   • For example:  Alt F A is still Save As. • Keyboard shortcuts from Office 2003 still work in Office 2010.   • For example:   • Ctrl S is still Save • Ctrl B is still Bold • Keyboard shortcuts free you from reaching for your mouse and from looking through menus and now the Ribbon☺

10. What Happens to all of My Old Office 2003 Files?   • Office 2003 files on your Desktop will appear cosmetically different—these are the new Office 2010 icons. • When you double-click an Office 2003 file, it will open with the appropriate Office 2010 program . • Does not automatically convert the file to an Office 2010 file type. • To convert an Office 2003 file to Office 2010, use File->Save As • If you incorporate a 2010-specific feature into a 2003 file, you will need to save the file into a 2010 format (docx, xlsx, pptx) to preserve the formatting.

11. New Office 2010 Look http://officeimg.vo.msecnd.net/en-us/files/932/246/AF101909394.pdf

12. Home Ribbon • Ribbons replace Menu Bars • Each Ribbon is broken into Tabs • Each Tab contains Buttons

13. Quick Access Toolbar • By adding buttons to this toolbar, you can keep all of your favorite commands visible and available at all times, even when you switch ribbons. • Click the drop-down arrow next to the Quick Access Toolbar to turn on or off any of the commands listed on the shortcut menu. • If the command you want to add isn’t shown in the list, switch to the ribbon tab where the button appears and then right-click it there. On the shortcut menu that appears, click Add to Quick Access Toolbar.

14. Live Preview

15. Special Tabs

16. To Restore Settings • To restore Word 2003 line spacing for an entire document, look for the commands on the right side of the Home tab. In the Styles group, click the small downward-pointing arrow on Change Styles. Next, point to the Style Set command, and then click Word 2003.

17. Printing in Word 2010 Click the File tab, and then click Print. The right side of the window shows a preview of how the current document will look when printed. You can use the left side of the window to fine-tune your preferences — for example, to change the orientation from Portrait to Landscape, to change the paper size, or to select the option to print the current page only instead of the entire document. If you want to set additional print options, click the Page Setup link under the printing options, or click the Page Layout tab on the ribbon to close Backstage view and display other options.

18. Print Resources to Help w/ the Transition • Microsoft’s Migrating to Word 2010 from Word 2003 Guide at:  http://officeimg.vo.msecnd.net/en-us/files/932/246/AF101909394.pdf • Microsoft Office Quick Reference Training Guide at: http://training.health.ufl.edu/handouts/Office/2010/NewOffice2010quick.pdf • Printable List of Microsoft Office 2010’s Commands and Buttons in Ozark PD Academy Edmodo Folder

19. Save AS .PDF

20. Keyboard Shortcuts

21. 16 Commonly Used Commands in MS WORD 2010

22. Interactive Resources to Help with the Transition: • http://office.microsoft.com/en-us/outlook-help/learn-where-menu-and-toolbar-commands-are-in-office-2010-and-related-products-HA101794130.aspx#_Toc268688374

23. CHANGES SPECIFIC TO OUTLOOK 2010 • First time you launch Outlook 2010, your emails, calendar items, and tasks will be transferred into the new system. • The length of time required for this operation depends on the size of your mail account.

24. Customizing Your Outlook View

25. Creating New Emails • While in the Mail View you can click on the New Mail button on the Home Ribbon • You can also use these keyboard shortcuts for a selected or open email: • Ctrl+R Reply • Ctrl+Shift+R Reply All • Ctrl+F Forward

26. Attaching Files

27. Adding a Signature

28. Organizing Email

29. Appointments and Date Navigator

30. Create Appointments

31. Create Shared Appointments or Meetings and Reminders

32. Contacts

33. Distribution Lists or Groups

34. Tasks and Notes

35. Outlook Commonly Used Commands

36. Outlook 2010 Printed Reference • http://customguide.com/wp-content/themes/customguide/pdf/qr/outlook-quick-reference-2010.pdf

37. Why Two Web Browsers? • IE9 - default browser, reason is SISK12 uses IE • However Google Docs works better in Google Chrome