PRMF Forward Plan

1. PRMF Forward Plan Project Steering Committee Meeting 25 November 2010

2. Outline • 1.0 Overview • What are the strategic priorities and annual objectives for the year? • 2.0 Capacity Development • What are new initiatives and activities in the next 6-12 months? • 3.0 Physical Works Program • How will the physical works be completed in Year 2? • What road maintenance strategies will be used for each Province? • What alternative physical works are there for funding? • 4.0What is the forecast expenditure in the next 6-12 months? • 5.0 How will the program develop a more cohesive and strategic approach to reform in each province? • 6.0 What incentives will be used in year 2?

3. PRMF Five (5) Year Strategic Priorities • Demonstrate Replicability and Sustainability • 4

4. Sustain Core Network of Provincial Roads PRMF Strategic Objectives 2010-2011 • 1 • Continue to raise awareness • Introduce Integrated Transport Planning and Investment Processes • Implement best practice road rehabilitation and maintenance processes • Embed environmental management practices

5. PRMF Strategic Objectives 2010-2011 • Strengthen Existing Government Systems • 2 • Strengthen Provincial Government Financial Management Systems • Support improved e-communication, GIS, financial & accounting systems, engineering systems & revenue and tax collection systems • Work closely with the bids and awards committees in each province on PRMF procurement activities • Develop an integrated monitoring and evaluation system • Operationalise and strengthen internal control systems • Strengthen existing capacity on human resource management and development (HRMD)

6. PRMF Strategic Objectives 2010-2011 • Build Demand for Better Governance • To engage provincial governments and other stakeholders in implementing community engagement strategies that will assist in creating demand for better governance and to strengthen transparency and accountability • Continue to raise awareness of the PRMF and gain on-going commitment to its goals and objectives at all levels of government and with local communities • Develop an integrated M&E system • 3

7. PRMF Strategic Objectives 2010-2011 • Demonstrate Replicability and Sustainability • Reach agreement on the selection of three additional provinces with key stakeholder • Undertake preparation for mobilisation in the three additional provinces • To build DILG’s capacity to sustain and replicate PRMF initiatives • 4

8. Capacity Development Implementation Schedule of Outputs

9. New Projects for Approval Orientation for DILG on Key PRMF Processes • Basic understanding of the PRMF processes, tools and techniques in road network development and institutional reform to adequately support sustainability and replication. Strengthening Oversight Capacities of DILG • Improving skills and abilities to support oversight functions in relation to governance and institutional reform. Areas that will be covered include communication, negotiation, monitoring, and basic project management skills.

10. New Projects for Approval Refresher Course on Engineering Design • An update on engineering design principles and practices to supervise and manage rehabilitation and maintenance contracts. Strengthening LGU Responsiveness of HRMD Plans • Technical support in preparing multi-year HRMD Plans. An expert review of draft plans and provide advice on improvement based on organisational review/diagnosis and skills inventory and audit.

11. New Projects for Approval Institutionalising LGU Internal Control Systems • Technical input for developing internal control systems including reviewing and improving documents such as the operations manual, audit plan and internal audit report. Enhancing the Competencies in Public Procurement • Classroom training for Provincial BAC on procurement rules and regulations (GPRA 9184) to reinforce learning from the first year of PRMF implementation.

12. Facility-Wide Capacity Development ActivitiesNew Projects for Approval

13. Capacity Development – Options for Funding • Options for Approval • Digital Imagery per Province • Used to map land cover, land use, environmentally sensitive areas, assets, infrastructure, coastal features etc • Georectified – an essential data infrastructure for GIS • Digital Terrain Model for each Province • Used to build topographic models for road development and other infrastructure development • Progressively develop an accurate terrain model for catchment modelling, flood modelling, climate change impact, visual impact, soil erosion, runoff calculations

14. Capacity Development Province Specific Activities • Given by Strategic Priority and Annual Objective • Focus on: • Achieving and institutionalising incentive targets • Updating the PRNDP through participatory planning • Technical engineering training for contract management • Budget and expenditure management, Revenue Generation • Human Resource Management • Procurement • Monitoring and evaluation • Internal audit and control • Information Systems • Environmental Management

15. Demand for Better Governance • Scoping study completed to understand civil society involvement in governance and roads • National level respondents • Provincial Respondents – CSO networks, associations etc • Draft civil society engagement strategy • Overarching perspective and broad strategies based on local research and focus group discussions • Province specific strategies will be developed based on surveys and local discussions • Community engagement strategy will be developed based on a forum and experiences with first year roads

16. Year 2 Physical Works – Changes and Timetable • Changes to Physical Works Program • Bohol – changing 3 road rehabilitation projects • Misamis Occidental – 4 road maintenance contracts to start beginning of next financial year and an additional minor road extension to be included • Optional Projects identified to improve first year designs if funding is available (approx $2million) • Installation of guard rails • Sealing of steep slopes • Slope stabilisation • Bridge repair or replacement

17. Physical Works Program - Timetable • Completing Deferred Roads for Year 1 • Designing Year 2 Roads • Completing Year 2 Roads

18. Road Rehabilitation and Maintenance • Facility-wide road maintenance strategy drafted • Development of Province-specific strategies using Guimaras as the pilot site • Conducted a road maintenance forum with stakeholders to test assumptions and explore options • Focus of the strategy – Area based and Long Term • Ensuring core provincial roads are in a maintainable state • Provincial Government can provide ongoing funds for maintenance • Stimulate private sector investment • Create local employment • Minimise transaction and project management costs

19. Expenditure for Year 2

20. FY 2010-2011 Imprest Expenditure

21. FY 2009-2011 Actual and Projected Expenditure

22. Developing the Reform Program and Graduation Strategies • Reform Program and Graduation Strategies currently being developed based on 9 Key Result Areas • Each is described in terms of: • End State – the goal for the functional area • Lead Department • Compliance requirement – government rules, policies etc • Means of verification – minimum acceptable standard • Sustainability indicator – sufficient organisational capital to be sustained • Current Provincial Rating • The Reform Program will be described in terms of annual objectives and strategies to achieve the end state

23. Key Result Area Example Road Sector Planning – 6 End State Goals

24. Developing the Reform Program and Graduation Strategies

25. Reform Agenda – Road Map Year 2 Transition Strategy Transition Strategy Year 4 Year 3 Capacity Development strategies Capacity Development strategies Incentive Strategy Incentive Strategy Performance Monitoring Performance Monitoring Current State End State

26. Year 2 Incentive Criteria TIED • Development of Multi-Year Budgets linked to Provincial Plans • Establishment and Effectiveness of Internal Control Procedures and Internal Audit • Development and Implmentation of a multi-year HRMDP • Level of Contracting Out of Road services Using Own-Source Funds UNTIED 5. Increase in Locally Generated Tax and Fee Revenue

27. Development of Multi-Year Budgets linked to Provincial Plans • Annual Investment Plan 2011 which includes priorities in the PRNDP and the PDIP • The Appropriation Ordinance 2011 must fund the AIP for 2011 • The ELA must include the 3-year PPAsand policy recommendations of the PRNDP. • A Provincial M&E System established for the PRNDP and an annual monitoring and evaluation report must be produced. • A formal monthly meeting is conducted among department heads, presided by the Governor/Administrator, that discusses road sector concerns among others. • PDC is convened on a frequency as required by the Local Government Code. All meetings are properly constituted and meets minimum quorum requirements including civil society representation.

28. Establishment and Effectiveness of Internal Control Procedures and Internal Audit • Department Head designated and reporting directly to the Governor. • PIAO Operations Manual • Audit Plan for 2011 with an annual budget approved by the SP. • Staff are designated to the PIAO • The PIOA will lead the development and completion of a risk assessment matrix for the PEO; PPDO; PAO; PBO; PTO; and the BAC. • One internal audit report is completed that covers the PEO’s road maintenance activities for 2010 using the procedures detailed in the approved Operations Manual, and submitted by the PIAO to the Governor for acceptance.

29. Development and Implementation of a Multi-Year HRMD Plan • A report to show the process of using the staff and skills inventory to inform the HRMDP and CDP. • A five-year HRMDP approved by the Governor and the SP. • An annual budget allocation for 2011, approved by the SP, which together with the PRMF, funds all activities for the implementation of the HRMDP and Capacity Development Program for 2011. • An M&E System for monitoring capacity development and human resource management approved by the Governor and the SP. • Completed at least one a capacity building activity, using Provincial Government funds, from design to implementation to evaluation. • Updated job descriptions that meet CSC standards.

30. Level of Contracting Out of Road services Using Own-Source Funds • Contracting Out of road services • ADS • LGU must have contracted out at least 50% the value of 2010 road maintenance budget using RA9184 • BUK • LGU must have contracted out at least 15% the value of 2010 road maintenance budget using RA9184 • BHL, GUI, MOC, MOR, SDN • LGUs must have contracted out at least 10% the value of 2010 road maintenance budget using RA9184

31. Level of Contracting Out of Road services Using Own-Source Funds • Full road inventory detailing all provincial roads, their respective condition, traffic volume, width, length and other relevant factors is prepared, placed in a GIS database, and completed by the Provincial Government, and submitted to, and approved by, DILG by 31 March 2011. • Improved procurement process/system • A filing system, which meets the requirements of GPRA 9184, established to store BAC records, decisions and contractor performance information.

32. Thank You