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Keeping Your Disaster Dollars

Keeping Your Disaster Dollars. Dave Rickard Disaster Recovery Manager Santa Barbara County. $37,948,516. 1990 Painted Cave Fire = $626,607 1993 Flood = $1,321,909 1995 Floods = $13,100,000 1998 El Nino Flood = $13,200.000 2001 Winter Storm = $3,200,000 FHWA Reimbursements = $5,200,000

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Keeping Your Disaster Dollars

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  1. Keeping Your Disaster Dollars Dave Rickard Disaster Recovery Manager Santa Barbara County

  2. $37,948,516 • 1990 Painted Cave Fire = $626,607 • 1993 Flood = $1,321,909 • 1995 Floods = $13,100,000 • 1998 El Nino Flood = $13,200.000 • 2001 Winter Storm = $3,200,000 • FHWA Reimbursements = $5,200,000 • Disaster Recovery Grants (DRI) = $1,300,000

  3. FEMA Special Districts County

  4. Documentation • Contracts Request for bids Bid Documents Contracts Invoice from Contractors Warrants and Checks supporting payments

  5. Documentation • F.A. Labor • Time Cards and Payroll records – Activity Logs • Fringe benefits rate information • Employee listing with title and salary • Warrants and checks supporting payments • Union Agreement, if applicable

  6. Documentation • F.A. Equipment & Materials • Schedule of equipment used on the job (usage log) • Equipment Rate Schedule • Records for rebates, discounts, allowances and salvage value, if any • Fair Market Rental Agreement, if equipment was rented • Warehouse Receipts showing requested and used

  7. Documentation • Other Items • Single Audit Reports • Insurance Policies – Risk Management Office • Any other documents pertaining to all projects • Cost Sheet/Ledger summarizing final cost claimed on individual project • Chart of accounts, listings of codes, etc., in effect during disaster expenditure period.

  8. We Are Cool Because We Know

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