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SAPS TMS - ICDM Project Project Status

This project focuses on the rewrite of the current CAS system into a comprehensive and effective Case Management Solution for the South African Police Service. The project includes the eDocket functionality and is currently progressing with specific sub-projects.

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SAPS TMS - ICDM Project Project Status

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  1. SAPS TMS - ICDM Project Project Status April 2013

  2. ICDMS(Integrated Case Docket Management System) Project Background • This project focuses on the rewrite of the current CAS system into a comprehensive and effective Case Management Solution for the South African Police Service including the eDocket (Fast Tracked Case Registration and administration services)functionality as defined and requested by SAPS TMS Senior Management. There are two specific business area’s that have been defined within this project, • Administer Case • Investigate Case. The business modeling of the Administer Case component of this project is currently well underway.

  3. 5 Specific Sub-Projects within the Greater ICDM Project

  4. ICDM Sub-Project Status 1 2 3 4 5 CAS – still deployed nationally and will remain until ICDMS is nationally deployed and all resources trained. (Longer Term) ICDMS – Business Analysis phase of the project is progressing slowly hampered by resource issues. BS tender is awarded. 79 stations deployed in Gauteng and other Provinces respectively. TMS currently planning further rollout. Docket Scanning – Project is progressing well. Already deployed in over 900 police stations / sites and almost 3 million documents have been scanned to date. Further rollout ongoing in Provincial TMS responsibility. e-Docket – is available to all the stations that have the network infrastructure and the equipments CAS WEB (Modernization) – Project is completed. The entire CAS has been converted and is available nationally. HATS product available for other business areas.

  5. Project Scope as approved in PID

  6. ICDMS Integration Strategy IJS Stakeholders External Stakeholders NPA DOJ DSD DCS Other SITA Int Interpol APP Integrated Case Docket Management System IJS System Integration Bus Integration Point DHA WSRR,MDM, BAM, Messaging & Rules Engine ACSA Services SAPS System Integration Bus Vodacom GEMC3 FAS CAS CRIM CIR PCEM FRS DM PERSAL/SAP FSL/CRC SARS Internal Stakeholders

  7. Investigation Case Docket Management System (eDocket) Timeline: Release Schedule In full Production March 2013 February 2013 Q1 Q4 • Release 5 • Enhanced eStatement (including electronic Signature) – 75% • Adjudication - 20% • ID number verification – 90% • Dashboard R3 October 2012 • Release 4 • Booking cases out to the NPA and DoJ – 82 % • ICDMS - CIR (Vehicle Circulation) – 65% • Enhanced Case Registration -Enquiry Docket Registration • Indexing of Part A & B Case Documents – 35% • Task management – Enhanced Electronic Investigation Diary – 80% • CAS - EFRS (Fire Arm Circulation) • Inquest View/Update • Inquest – PDF View • Release 3 • Enhanced Case Registration - Inquest Docket Registration • Case Transfer • System Administration (IPC) • Dashboard R2 Q3 • Release 2 • Enhanced Case Registration – FIC • Update Case Details • eStatement • PDF View of Docket • Allocation and assignment of cases • Record and Maintain Property • Property eForms • FIC eForm • Transfer of scanned case documents • Indexing of Part C document s for scanning August 2012 Q2 April 2012 Q1 • Release 1 • e-Docket Backbone

  8. Investigation Case Docket Management System (eDocket) Timeline: Release Schedule 2013/14 April 2014 January 2014 Q1 Q4 November 2013 • Release 9 • Feedback Service: Complainants • Administration Console • Integration: FSL Admin • Linking of Cases Q3 • Release 8 • Assignment of Dockets : (Task Teams) • Recovery of Property • Release 7 • Integration: CRIM • Fast Track Dockets • Integration: PCEM • Integration: NPIS August 2013 Q2 • Release 6 • Adjudication Release 2 • Integration: PCEM • Operation and Strategic separation of criminal statistics (Part of current RFQ Extension) • Additional Complainants : FIC • Persal Number Lookup • Additional AdressDescription • Management of 8.1.1.1 Comments • Forensic Procedures Amendment Act March 2013 Q1 • Release 5 • Enhanced eStatement (including electronic Signature) • Adjudication • ID number verification • Dashboard R3

  9. List of stations to be /implemented during 2011/12 (GP 20 stations),2012/13 and 2013/14) :

  10. ICDMS Pilot Stations (20 – Gauteng) 2011/12 20 stations implemented in 2011/12 1. Alberton, 2. Katlehong, 3. Jeppe, 4. Kagiso, 5. Alexandra, 6. Bramely, 7. Tsakane, 8. Honeydew, 9. Randburg, 10. Krugersdorp, 11. Benoni, 12. Brakpan, 13. Cullinan, 14. Brooklyn, 15. Garsfontein, 16. Lyttelton, 17. Pretoria Central, 18. Pretoria North, 19. Sunnyside 20. Wierdabrug At all of these police stations and associated detective offices resources have been trained and Cases have been registered at each. Provincial TMS is monitoring progress and re-visiting stations for support purposes

  11. ICDMS 2012/2013 Rollout Plan (40 Planned) Stations from TMS Provincial for 2012-2013 rollout is as follows:- (59 in Total) KZN Chatsworth, Marianhill, Durban, Point, Empangeni, Escourt, Howick, Kwadukuza, Ladysmith, Margate, PMB, Pinetown, Hillcrest, Kwadabeka, Plessieslaer & Nongoma Northern Cape    Galishewe, Kakamas, Grobelaarshoop & Upington North West         Rustenburg, Klerksdorp, Brits, Potchefstroom, Mafekeng, Jouberton, Mmabatho, Hartbeesfontein& Phokeng MpumalangaNelspruit, Pienaar, kabokweni, Barbeton, Kwa Mhlanga, Siyabuswa, Mhluzi, Secunda& Ermelo Eastern CapeMount Road, Cradock, Graaf Reinet, Mount Ayliff, Aliwal North & Motherwell Gauteng               Roodepoort, Moroka, JHB Central, Booysens & Vanderbijlpark Free State            Parkweg & Bayswater Limpopo               Pienaars River & Naboonspruit Six (6) Additional Stations have been completed to date, Roodepoort, Potchefstroom, Hartbeesfontein, Cradock, Graaf Reinette & Mount Ayliff.

  12. THANK YOU

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