Annual Work Plan 2014

1. Annual Work Plan 2014 TapioLeppänen Chief Technical Adviser FORMIS II FORMIS II Kick Off Seminar 20.3.2014 Email: tapio.leppanen1@gmail.com

2. FORMIS II objective and purpose FORMIS OVERALL OBJECTIVE Forest resources are managed in a sustainable way based on up-to-date information and they contribute to the alleviation of poverty in the socio-economic development framework of Vietnam FORMIS PURPOSE A fully integrated Management Information System (MIS) for forestry decision making F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

3. Were are we now? A modern MIS for forestry sector • Scaling up • FORMIS I: 2009-2013 • FORMIS II: 2013 – 2018 • Building • Planning FORMIS II FORMIS I F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

4. Result-based approach • Result-based approach is applied in the project planning and monitoring • The FORMIS II project logical framework identifies 5 results • Outputs under each result for the project (5 years) period • Targets for each output for year 2014 • Activities are grouped under each target F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

5. FORMIS II Results FORMIS RESULTS • Procedures, standards and mechanisms to transfer information between Vietnamese agencies • FORMIS Platform and tools are operational in all provinces with a focus on forest covered provinces • Forest sector data standardized and converted into FORMIS database and reporting forest performance indicators in place • Strengthened capacity for information management and collection • Information Centre of the forestry sector / Forest IT Unit F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

6. Result 1: Procedures, standards and mechanisms to transfer information between Vietnamese agencies F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

7. Result 2: FORMIS Platform and tools are operational in all provinces with a focus on forest covered provinces F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

8. Result 2: FORMIS Platform and tools are operational in all provinces with a focus on forest covered provinces F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

9. Result 3: Forest sector data standardized and converted into FORMIS database and reporting forest performance indicators in place F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

10. Result 4: Strengthened capacity for information management and collection F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

11. Result 5: Information Centre of the Forestry Sector / Forest IT Unit F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

12. Key assumptions and risks • Local ownership • Local ownership is needed to ensure that the applications to be developed are in line with the forest policy and the objectives of the VNFOREST  Implementation through VNFOREST organisation • Sustainability of results • Financial and institutional sustainability  Increasing investment need in ICT technology  Building human capacity  Information Centre for Forestry Sector / IT Unit, MARD should have the resources to maintain the installed hardware and software • Availability of data • FORMIS II project doesn’t collect raw data although it helps projects and agencies to get their data integrated into the FORMIS system  It is vital for the project to obtain access to data from other projects and agencies to populate the applications with data F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

13. Expertise required Short-term experts • ICT Expert, international • E-Governance and E-communication Expert, international • Forest Inventory Software Expert, international • Forest Reporting Expert, international • Poverty and Gender Mainstreaming Expert, international Long-term experts Chief Technical Adviser, international Forest Information System Adviser, international Training and Communication Adviser, international Associate Forestry Adviser, international Associate Technical Adviser, international Senior IT Training Expert, Vietnamese Forest GIS Expert, Vietnamese Forestry Expert, Vietnamese Forest ICT Expert, Vietnamese F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

14. Support staff required Provincial/District Personnel • Regional Coordinators (3) • District Activity Coordinators (3) • District IT/Training Experts (3) Project Management Unit National Coordinator IT Specialist Financial Manager Accountant Procurement Adviser Administrator Senior Interpreter/Secretary Interpreter/Secretary Training and Communication Coordinator Drivers (2) F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

15. Budget per category – Finland direct funding Unit: EURO F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

16. Budget per components – Finland direct funding Unit: EURO F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

17. Unit: 1,000 VND Counterpart funding, year 2014 F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam

18. F O R M I S IIDevelopment of Management Information System for the Forestry Sector in Viet Nam F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam Supported by: Implementing Agency: Lead consultant: In consortium with: