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VPA 101

VPA 101. Hosted by Vivi pla and alanna le. Icebreaker. The Role of vpa ??. “Backbone” of the Club, the officer there to support others Is in charge and oversees the internal administration of the club and board officers (HBIC)

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VPA 101

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  1. VPA 101 Hosted by Vivipla and alanna le

  2. Icebreaker

  3. The Role of vpa?? • “Backbone” of the Club, the officer there to support others • Is in charge and oversees the internal administration of the club and board officers (HBIC) • Deals with any paperwork that must be done for the club (Room Meeting Reservation) • Each club varies on the expectations of VPA; however, general consensus is the administration of appointed board and dealing with paperwork

  4. Appointed Board! • Depending on your Executive Board officers’ decisions, will determine what positions will be available in your appointed board • You are in charge of appointed board and be the communication line between appointed board and executive board • Develop methods of contacting and checking up on your appointed board officers (Phone, In Person Dates, Texting, AIM, Skype) • Also, if your club implements committees for chairs, then VPA is in charge of communicating with the committee heads and making sure the committees are active • Some clubs produce monthly forms for appointed board to fill out to constantly update and check up on officers. • Create a contact roster

  5. Board Meetings! • VPA is in charge of running board meetings • Produce agenda for board meeting on what to talk about • Plan ahead on what needs to be accomplished • Make sure everyone is staying on task • Helpful Tips for Organization and Running Board Meeting • Whenisgood.net, Schedule your meeting times since it allows you to plot out time conflicts through a scheduler online • Make yourself a binder or calendar that organizes your time and events • Delegate work off of yourself to other officers, so the workload isn’t to heavy and so other officers get the experience

  6. Paperwork • School Administration and Paperwork: every school varies on their policies; however, you need to know these policies • Educate yourself on your school’s policies and rules • Complete paperwork for room reservation, registration of org, or other events • Double check on finances and budget: School account requires two signatures to withdraw money from account • For District events, the VPA and treasurer work together to complete the registration and paperwork for events like DLSSP or DCON

  7. Being a good board member • Be a Role Model! • Always be on time and attend board and general meetings • Be in communication of whole board and help out officers that need help • Be willing to pick up the slack of other officers • Be the liaison between E-Board and A-Board • Lead by Example!

  8. Words of Wisdom • For this position, it is up to you on whether or not how much work you put into the position. • Do not procrastinate, PLAN AHEAD! • There will be situations that arise and you will be busy, do not feel free to ask for help and delegate work to others • Be Flexible and Open to Anything! With this position, anything can happen. • Open Line of Communication

  9. Questions/Concerns??Contact Info: Alanna Le ucsbcirclek@gmail.com(760) 481-8635ViviPlavivian_pla@yahoo.com

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