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Operations Report

Operations Report. Michael Fischetti, J.D., CPCM, Fellow NCMA Executive Director Board of Directors Meeting Washington, DC November 17, 2013. Schedule for BOD Members. Action Items from July 21, 2013 Meeting.

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Operations Report

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  1. Operations Report Michael Fischetti, J.D., CPCM, Fellow NCMA Executive Director Board of Directors Meeting Washington, DC November 17, 2013

  2. Schedule for BOD Members

  3. Action Items from July 21, 2013 Meeting • Secretary Secker charged with emailing BOD Orientation slides to full board (completed) • President Blaine charged with providing process of measuring ED’s performance to full board (completed) • Executive committee charged with finding ways to improved Board Self-Assessment Survey (on going) • Executive committee charged with defining NCMA’s critical programs (on going) • Mr. Fischetti charged with updating website so strategic plan is easier to find (completed; within 2 clicks of main page) • Mr. Fischetti charged with reviewing terminology for NCMA’s Education Partners (complete; new process implemented) • Mr. Fischetti charged with finding out if CMBOK is trademarked (complete; trademark application submitted) • Mr. Fischetti charged with changing title of meetings portion of the Operations Report from “conference” to a more appropriate word (completed) • President Blaine charged all board members with perspective on larger organizations working with small business to share thoughts with Mr. Fischetti (completed)

  4. Senior Leader & Key Stakeholder Engagement • FASAB • Source America • PMI • NNSA • Panelist on webinar: The Impact of LPTA Procurements on Gov’t Contracts (Market Connections) • Center for Disease Control • ProPricer • DCAA • FedBid • Management Concepts • NOAA • Interactive Technologies • VA Values Veterans Conference • PSC • Dept. of State • AOC Key Solutions • Virginia Small Business Development Center • NCPPC • Centre Consulting • Wolters Kluwer • IRS • Fluor • ASI Government

  5. DoD (DAU/DPAP)/NCMA Discussion Results

  6. DoD (DAU/DPAP)/NCMA Discussion Results

  7. DoD/NCMA Collaboration Recommendations

  8. Executive Director Priorities • Cost Control and Revenue Enhancements • New Events Formats and Timing (FCLS, SCLS, Subcontract Management Training Forum Planning, re-opened hotel negotiations) • Promoting CMBOK V4 • Membership Enhancements (separate briefing) • External Outreachto senior leadership (Organizational members, Corporate Sponsors, Education Partners, BoA, Chapters, media, related associations) • CMLDP Revisions • Timely Content offerings • New Journal of Contract Management partnership (publishing with GWU) • New Resource Directory (formerly Resource Guide) format • Accreditation (separate briefing) • Virtual Offerings (new e-courses, webinars, virtual conferences) • Revitalized Board of Advisors (new meeting format, new membership)

  9. Finance • YTD numbers as of October 31, 2013 • Revenue: $2.488 million vs. $2.498 million budgeted • 0.4% unfavorable variance from FY 14 budget • Expenses: $2.278 million vs. $2.344 FY 14 Budget • 2.85% favorable variance from FY 14 Budget • Net operating gain: $210k vs. $154k budgeted • Higher than budgeted revenues: Membership (Group), Webinars, e-Learning, Corporate Sponsors, Certifications; Lower than budgeted revenues: Membership (Individual), Meetings (WC), NES, Books and Advertising. • Lower Administration costs: Professional development, IT, Telephone, Postage, Supplies, and bank charges • Lower Marketing expenditure: World Congress

  10. Finance (cont.) • Lower expenditure for Membership supplies, CMLDP costs • Other variable costs reflect revenue increases/decreases • Small Business Training Forum cancellation fee $50K • Reserves are $3.18 million, which represents 6.4 months of budgeted operating expenses - ($5.99 million). • YTD net investment gain: $216K • $250K Line of Credit renewed in October • Audit complete. For the second time no internal control weaknesses identified; no internal control letter issued(unprecedented)

  11. Finance (cont.) • Estimate at Completion: • Incorporates four months actual through 10/31 – eight months estimates • Includes GCMS estimates as of 11/15/13 • Projected FY 14 Operating Loss - $40K +

  12. Finance (cont.) • Concerns: • Advertising: • Revenue is down on budget and history. Expected to continue to be weak for the balance of the year • Resource Directory (Was Resource Guide) now on line. First revenues in October. Difficult to predict revenues for new product • Meetings: • Poor economic environment - Government employee difficulties in attending external events expected to continue through FY 14 and beyond • Shortfall in WC conference attendance. GCMS up on budget but down on FY 13 • WC 13 actual 598 vs. budget 665 – FY 13 Act – 877, FY 12 Act 897 • GCMS 13 estimate 456 vs. budget of 374 – FY 13 Act 489, FY 12 Act 648 • Trend expected to continue for Subcontract Management Training Forum

  13. Membership Membership 4.5% decrease since June 30,2013 Largely attributable to problems encountered with the Membership database upgrade – now resolved Affected only individual members – Groups unaffected October individual membership revenues exceeded budget – reflecting catch-up on invoicing Oct YTD revenue up $84,147 - includes $140,000 from Dept. of Veterans Affairs

  14. Chapter Relations • Summer Chapter Leadership Summit - Nashville July 20-21 • Survey comments reflected attendees wanted more staff and seasoned chapter leaders as presenters • No Mid-Year Leadership Conference in 2014 • Chapter visits by ED include: Air Capital, Kansas City, Pinelands, Picatinny and Northern West Virginia • Bennie Harrison is assisting Mary Beth with the Virtual Chapter • FY 14 Chapter Grants process complete

  15. GCMS 2013 Keynote Speakers

  16. World Congress Schedule 2014 - 2023 • 2014 – Gaylord at National Harbor, Washington DC, July 27-30 • 2015 – Gaylord Texan, Grapevine TX, July 26-29 • 2016 – Gaylord Palms, Orlando FL, July 24-27 • 2017 – Sheraton Chicago Towers & Navy Pier, Chicago, IL, July 23-26 • 2018 – OPEN • 2019 – Sheraton Boston & Hynes Convention Center, July 28-31 • 2020 – Gaylord Texan, Grapevine TX, July 26-29 • 2021 – Sheraton Denver, Denver, CO July 11-14 • 2022 – Sheraton Chicago Towers & Navy Pier, Chicago, IL, July 11-14 • 2023 – Gaylord Opryland, July 2023

  17. Training Events • WC July 2013, Nashville, Tennessee: • 598 paid attendees (goal = 665) • Exhibitor/Sponsor revenue at $385.4k ($395k budget ) • GCMS 2013 scheduled for November 18-19 at Marriott Wardman Park, DC • 456 paid attendees– as of 11-15-13(budget = 374) • Exhibitor/Sponsor Revenue - est $200,000 vs. budget $220,000 • Marriott Wardman Park – 2013-2016 • Small Business Virtual Conference, December 19 • Subcontract Management Training Forum, March 27 - 28, 2014, San Diego • Replacing ADTF • 85 paid attendees (goal)

  18. Training Events • Shutdown Risk GCMS Mitigation • Reduced Event costs at GCMS (see board brief) • NCMA personal outreach • Mary Beth Lech sent 148 personal emails to chapter leaders • Karen Secker contacted board members (thank you for your efforts!) • Al Boykin spoke with contacts at Boeing, Catapult Consultants, DARPA, DoD, DHS, VA etc. • Mike Fischetti met with senior leaders including BOA members • Extended and lenient on various deadlines • Reduces profit

  19. Training Events • Minimizing cost at World Congress 2013 • “Insourced” A/V shipping from NCMA HQ • Reduced or eliminated speaker costs and honoraria • Negotiated 20% discount off all food & beverage at Gaylord • Organized staff travel to minimize individual taxi and airfare costs • Ordered fewer on-site supplies (Daily News, badge stock) • Board dinner moved “onsite” contributing towards F&B minimum • Altered Virtual Congress offering, saving approx. $6,000 • Prizes offered were NCMA products and services

  20. Education • Revenue above budget as result of greater webinar and e-learning participation • E-Learning revenues up 26.1% • Total online preparatory site registrations for first and second quarters – 314 – Budget 250 – FY 13 - 278 • Book sales down slightly due to delay in CMBOK 4th ed. • To be released at GCMS 2013 • Certification study guides remain in high demand • Virtual Conferences – 4 scheduled for FY14 • NES revenues down due to decreased attendance and chapter participation

  21. Certification • Certification Applications up 41% over same period in FY13 • CFCM + 39% • CPCM + 14% • CCCM + 83% • CFCM and CPCM increase attributed largely to online prep courses • Large percentage increase in CCCM based on relatively small numbers • Beta testing Online Proctoring Service from Kryterion • Candidates take exam from home computer • Must comply with strict rules including purchasing special equipment so Kryterion proctor can remotely monitor candidate

  22. Advertising Sales and Publications • Resource Directory (formerly Resource Guide) moved to completely digital format • Decline in CM Jobs likely due to fewer organizations hiring • 2013 Journal of Contract Management published in September • Largest volume in book’s history • Partnered with GWU for them to assume production costs beginning FY15 • Reinvigorating Leadership Forum column and Ethics Corner column • Digital edition of CM magazine has new responsive platform and flows according to reader’s device • New digital edition is more attractive to advertisers

  23. Marketing • GCMS marketing successful considering environment • Employer Justification Package (helps attendees justify their attendance) had 750+ clicks • Strategic ads in Washington Post, Federal News Radio, WTOP, NPR, LinkedIn, Google Ads resulted in more than 300+ clicks • 10% of October website visitors were from GCMS campaign, compared to 5% last year • Improved marketing for webinars and Virtual Conference using targeted email lists • Resulted in lower cost on email bill and increased open rates

  24. Marketing • Women’s Forum and Advancing Professional Communities continue to meet monthly • NCMA’s LinkedIn numbers are comparable to or exceed other larger associations • 12,000+ members on NCMA’s LinkedIn group • Growing rapidly

  25. Core Operations: Staffing changes • Current staffing down to 23 FTE, 1 P/T and 1 intern • Mike Wright, Chapter Relations Specialist, left NCMA September 26 • Bennie Harrison given title of Chapter Support and is assisting Mary Beth with managing chapter relations • Karen Secker moved into new position as Executive Assistant & National Secretary (in lieu of Mary Beth Lech) • Al Boykin, Chief Learning Officer, leaving NCMA as full time staff effective November 27 (potential consultant “1099” arrangement) • Jenn Coy (Director of Meetings) on maternity leave • April Southward managing GCMS, with support from Rita Rose and Conference Direct

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