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E-mail Communications

E-mail Communications . Presented by D11NR Communication Services 2008 www.d11nuscgaux.info. When working with email, have you ever gone from working calmly to . . . THIS?. 13 July 2014. 2. Communications Services. 13 July 2014. 3. Communications Services. TOPICS.

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E-mail Communications

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  1. E-mail Communications Presented by D11NR Communication Services 2008 www.d11nuscgaux.info

  2. When working with email, have you ever gone from working calmly to . . . THIS? 13 July 2014 2 Communications Services

  3. 13 July 2014 3 Communications Services

  4. TOPICS Courtesies and Etiquette Technical Pitfalls Best Practices D11NR Distribution Lists 13 July 2014 4 Communications Services

  5. ETIQUETTE Convey a professional image within and outside the Auxiliary Communicate what is intended and avoid misunderstanding Be aware any message sent is permanent and referred to later 13 July 2014 5 Communications Services

  6. Form and Tone Ever received a reply which was irrelevant to your message? Write single subject messages. Send multiple messages when using multiple topics. 13 July 2014 6 Communications Services

  7. Impressions last Descriptive subject lines get attention BE BRIEF, the less text, the better understood Use the splel checker 13 July 2014 7 Communications Services

  8. Sending Cc:'s only to the people who are directly involved with the subject For group e-mailings use the Bcc: field (Blind copy) Get author’s permission to forward a message or attachments 13 July 2014 8 Communications Services

  9. Reduce Flaming Misinterpretation of email messages happens, SPECIALLY WITH CAPITALS Shy away from opinions & emotions Clarify differences with discussions by telephone and face to face 13 July 2014 9 Communications Services

  10. Technical PITFALLS Blockage & FiltersA message sent is not always received SpamReport spam to ISP while on the web SecurityEmail is like a postcard, visible in transmission Forgery, Spoofing, and PhishingEmail mischief which could be malicious Listing email Addresses on the WebSuggest using: www.gmail.com 13 July 2014 10 Communications Services

  11. Best Practices for AuxiliaryEmail PLEASE!!! Maintain current email address in AUXDATA AUX business only, we do not send chain letters, jokes, or other unrelated material Politics or sexually oriented content do not belong Follow the Chain of Leadership 13 July 2014 11 Communications Services

  12. D11NR Distribution Lists PURPOSE: To keep members informed Email lists are derived from member information in AUXDATA  Idea: Have a separate Auxiliary email address in AUXDATA from your normal email address 13 July 2014 12 Communications Services

  13. All members receive distribution messages Please do not forward Please do not reply 13 July 2014 13 Communications Services

  14. Distribution Email CHDIRAUX: ‘ALAUX’ National: ‘USCG Auxiliary eNEWS’ District Messages from: Elected Leaders & Staff Special Groups: QUALS: IT, VE, MS, OPS Unit Officers: Elected & Appointed 13 July 2014 14 Communications Services

  15. Creation of Lists Downloaded from AUXDATA Self Subscribe on Website For those wishing not to be on a distribution list, remove email address from AUXDATA NOT RECOMMENDED 13 July 2014 15 Communications Services

  16. Reporting Distribution as Spam Reporting district distribution email as spam to an ISP is very serious .  This creates an automated message sent to the district web service provider stating all service from district provider will be blocked.  In that case, the member will be contacted to determine the best way to provide service. 13 July 2014 16 Communications Services

  17. Visit D11NR web site For email information & all resources for mission success: www.d11nuscgaux.info Or email morris.farmer@d11nuscgaux.info 13 July 2014 17 Communications Services

  18. 13 July 2014 18 Communications Services

  19. Discussion about email Advantages and disadvantages 13 July 2014 19 Communications Services

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