Word 3

1. Word 3 Memos

2. Box 1. (at the bottom of the page) • This is a sample memo. • Every line begins on the left margin. • The first line of the memo should be on the top margin. • Memos are sent to co-workers.

3. Enter this information in Box 2. • All memos have a heading. • The heading includes: • Who the memo is TO (could be to one person or a group such as “All Employees”) • Who the memo is FROM • The current DATE • A brief SUBJECT describing what the memo is about. Sometimes RE: will be used instead of SUBJECT:.

4. Enter this information in Box 3. • Body – the paragraphs in the body of the memo should have a double space between paragraphs – they are not indented – every line begins on the left margin.

5. Enter this information in Box 4. • Typist Initials – if you type a memo that is not from you – it is from another person but you type it for them – you put YOUR INITIALS on the memo (a double space below the last paragraph). Initials should be LOWER CASE (not capital) – no spaces – no periods. So if your name is Susan Ann Archuleta the initials would be: saa

6. Templates • A template is a “pre-made” document that is already formatted and you can just “fill in the blanks” for the document you want to create. • To open a template that you can use: • Click on the Office Button in Word • Click on New • On the lefthand side of the box that opens, are a list of categories for templates.

7. Templates, continued • There are templates for memos. • Scroll down the left side until you see memos – then click on Memos. • Another box will open with pictures of what the memo templates look like. • Click on Memo (Professional Design), Memo (Contemporary Design), or Memo (Elegant Design).

8. Templates, continued This is what the screen should look like when you select a memo template.

9. Assignments • Read the instructions on the front of the Word 2 handout under the heading “Assignments” and complete the rest of Word 2.