FMLA Processing with Funds or Grants Management (989)

1. FMLA Processing with Funds or Grants Management (989) SAP Best Practices

2. Purpose To complete processing of employee FMLA events Benefits Compliance with FMLA requirements Automated, efficient processing with complete history of employee’s transactions Provides calendar year and rolling year FMLA tracking Key process flows covered FMLA Processing Scenario Overview – 1 Purpose and Benefits:

3. Required SAP ECC 6.0 EhP3 Enterprise roles involved in process flows FMLA Processors Scenario Overview – 2 SAPApplications Required:

4. FMLA Processing Creating and Checking FMLA Requests Employee submits request FMLA request is created Completing and Approving FMLA Requests Customer specific approval process is executed FMLA request is approved Creating Additional FMLA Requests for an Employee Employee submits additional request Additional FMLA request is created Scenario Overview – 3 Detailed ProcessDescription:

5. FMLA Processing Testing FMLA Requests Eligibility is displayed on the screen Processing of Absences Absences recorded Absences assigned to the appropriate FMLA request Recording Absences Required absences are determined by the administrator Absence records are created Scenario Overview – 4 Detailed ProcessDescription:

6. FMLA Processing Changing Absences An absence extends outside the FMLA validity period Absence is changed or deleted Checking the FMLA Entitlements The employee, manager, or administrator requires information on FMLA eligibility Eligibility information is displayed on the screen Changing and Deleting FMLA Request Details of the FMLA event change, such as when the employee withdraws the request FMLA request is changed or deleted Scenario Overview – 5 Detailed ProcessDescription:

7. Process Flow Diagram FMLA Processing with Funds or Grants Management Legend – Please see next page

8. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision

9. Appendix – Public Sector Clients • Deployment of the FMLA Workbench is not necessary to comply with FMLA requirements, but does add considerable ease of use and value. • It is normal to deploy the FMLA Workbench post go-live in public sector installations. The Workbench is not required to pay employees correctly so long as time and absence records are maintained adequately by other means. • In instances where FMLA processing is outsourced, deployment of the FMLA Workbench is generally inadvisable. Instead, an interface to / from the third party administrator may be needed. Please work with the SI and vendor to determine appropriate steps to take when applicable.