CENTRAL 1 O.C.S.C.C. No. 903 Annual General Meeting – November 18, 2015

1. CENTRAL 1 O.C.S.C.C. No. 903 Annual General Meeting – November 18, 2015

2. AGM Agenda • Confirmation of Quorum • Introductions: Board of Directors, Property Manager, Auditor, Chair • Presentation of Audited Financial Statements: Annette Jensen, WG Chartered Accountants • Appointment of the Auditor for Current Fiscal Year • Approval of the November 18, 2014 AGM Minute • President’s Report • Appointment of Scrutineers • Nominators • Election of one (1) Director • Election of 1 position for a 3 year term • Election Results • Motion to Destroy Ballots • General Discussion • Adjournment

3. CENTRAL 1 O.C.S.C.C. No. 903 Annual General Meeting – November 18, 2015 President’s Report – A Year in Review

4. A Year in Review • Introductions • Performance Audit Update • Reserve Fund Study Update • Financial Summary • Items of Interest • General Reminders • Questions

5. Introductions Board Members • Marty van Gaal (term ending Fall 2015) – President • Rick Butson (term ending Fall 2017) – Secretary • Krista Nonnenmacher-Biddiscombe (term ending Fall 2016) – Director Property Manager (Taggart Realty Management) (1 year contract – May 31, 2016) • Michelle Compton (as of June 2, 2015) replacing MishkaHodorek (email: mcompton@taggart.ca) • Viktoriya Neadow (assistant) Concierge (employee of the Condominium Corp) • Patrick Lebrun (email: conciege@central1condo.com)

6. Performance Audit • PA Closed - Agreement reached with Urban Capital to repair or provide funding on all reported deficiencies • $23,463.70 received to address Gladstone door issues, deposited in Reserve Fund (future replacement)

7. Reserve Fund Study • Objective • Set up a schedule for the anticipated repair and replacement of common element items • Set up a special account for major repair items and replacement of common elements and assets of the Corporation • To determine the annual contribution necessary to maintain an adequate balance for the 30 year period of this study • Satisfy the legislation regarding the Condominium Act, 1998 and related regulations, and • Update every 3 years (paper followed by full inspection) • Paper Study - spring of 2016 • Full Study – spring 2019 • Study cost is paid from the reserve fund

8. Reserve Fund – Plan and Financial Summary • Contract issued (paper study) to update 30 year plan (requirements will be addressed in 2016-2017 budget) • Investment Rules • All investments must be 100% guaranteed • Federal or Provincial (no limit), Banks ($100,000 CDIC insured) • Reserve Fund Study - $732,040 as of May 31, 2015 • did not include initial purchase contributions of $143,630 • assumptions – inflation 2%, interest 3% • Current Audited Balance - $894,867 as May 31, 2015 • includes PA payment of $23,463.70 • investing in 1year to 3 year GICs (rates of 1.3% to 2.15%)

9. Reserve Fund – Investment Plan • Current GIC Investments (as of May 31, 2015) • Future Investments - $50,000 GICs (approx. every 2 months)

10. Contracts

11. Shared Facility Allocation

12. Financial - Summary • 2014-2015 Year End • Operating Cash Surplus - $239,525 • Reserve Fund - $894,867 • 2015-2016 Budget • 5.06% reduction in overall Condo Fees • 8.47% reduction in Operating Budget (utilizing $117, 650 from surplus) • 2% increase in Reserve Fund • 45.3 cents/sqft/month (previous year was 48.0) • Green Loan Retirement Fund (New) • $60,000 from surplus plus $20,000 included in 2015-2016 budget ($95,043 balancing owning on October 1, 2017) • $80,000 in 1 year cashable GIC @1.55% • Remaining May 31, 2015 surplus of $61,875 • $70,000 in a high interest savings account

13. Other Items of Interest • Information Session – June 3, 2015 • Unsuccessful in proposed By-Law Amendments (insurance deductible, screen door, hook in storage lockers, ring in parking spots) • New rule to allow unit owners (at their cost and maintenance) to install a board approved rolling screen door (submit a request form) • Proposed rules coming to: • allow for Saturday moving ($) and use of McLeod elevator • locking ring (for bikes) in parking spaces • Fitness Room – 5:30am (M-F) • Smoking Survey – consideration for possible new rule • Inspected all unit door latches – adjustments and replacement as required • New firm hired for regular carpet cleaning • Landscaping Contract Issued (Roof Top, Courtyard and Street) • Gladstone Garage Door – issues with noise, failures/damage– resolved for the moment • Repainting of Gladstone Garage Door (on-hold) • No Smoking signs - installed in courtyard, stairwells and outside building entrances • Floor sink in Gladstone Moving Room • Gladstone Garage Door coded door entry device (bikes, foot traffic) • Standardized warning letters and associated fees (Bylaws and Rules)

14. Other Items of Interest (continued) • LEED Gold and plaques • Exterior Building Cornerstones • Unit owners - issues with mechanical noises within unit (survey) • 10 additional bike racks to be installed in P1/P2 • Bar for Real Estate lock boxes (Gladstone/McLeod drive through area) – other real estate boxes in and around building will be removed • No-Cost bike tagging – to allow for the removal of ghost bikes • Installation of timer on barbeque gas line • Installation of 4th accessibility paddle on McLeod door • Minimum of 6 Month Leases • Short term use of units (e.g. Air bnb) not allowed • Gladstone/McLeod/Courtyard – replacement plants • Option for unit owners (at their cost) to change their unit lock cylinder to a more secure key control system (Abloy) – on Condo Master Key system • Installation of Suggestion Boxes • Winter carpets replaced • Vinci - Exterior Signage and Parking Spots in Lieu (unsuccessful) • Shoppers Loading Dock - Cleanup • Garbage Chute • Signage (closed 10pm to 8am) • Misuse and Blockage. May need to consider other options such as permanent closing of chutes

15. Other Items of Interest (continued) • Scheduled Items • Regular Maintenance (every 2 months) • Garage Doors, Garbage Chute/Compactor, Boilers, Closed Water Loop, Fitness Equipment, Elevators, Landscaping • General Cleaning (7 days per week, 5 days - entire building – 2 days - elevators and lobbies) • Carpet Cleaning (entire building 2 times/yr, 2nd Floor 4 times/yr) • Spot cleaning between • Window Cleaning (annual) • Garage Floor Cleaning (spring and fall) • Weekend Security (Friday and Saturday – 7:30pm to 2:30am, Sunday 7pm to 11pm)

16. Communication • Owner to Owner for issues that are impacting each other (e.g. noise, general water leaking/damage, smoke) • ONLY the owner (except for emergencies) is to communicate with the Property Manager • Owner can make a request to communicate with the Board (via Property Manager or Suggestion Box) • Renter – (except for emergencies – e.g. water leaks) report issues/concerns to their LANDLORD ONLY • Owner is responsible to communicate the name (s) and contact information of their tenant • Owner is responsible for the actions of their tenant • Owners are responsible to inform their tenant of declarations, bylaws and rules • Serious problems in a unit (e.g. fire, major water spill) that will seriously impact other units are to be reported immediately (911, Concierge, Property Manager, After-Hour Emergency Line)

17. Communication (Continued) • Communication with Concierge • Booking the Amenity Room and Elevator (for moving) • Reporting possible Declaration, Bylaw and Rule infractions • Parcel pickup • Reporting Common Element Issues (e.g. Garbage Room/Chute, Amenity Room – AV system, Fitness Equipment, Garage Doors) • Changing Unit Lock Cylinder (must stay on building master key system) • Not involved with issues within the unit (e.g HVAC and thermostats, HRV) or issues from other units (unless deemed an emergency) • Hours at Gladstone Desk • Monday to Thursday, 8:00am to 8:30am and 4:30pm to 5:00pm • Friday, 8:00am to 8:30am and 2:30pm to 3:00pm • Central1Condo.Com (continually upgrading) • Booking forms (elevator, amenity room) • Abloycylinder order form • General Information (e.g. programming thermostat) • Declarations, Bylaws, Rules • Amenity Room Booking (must book if 8 or more in attendance) • Contact Information

18. Reminders for Owners and Residents • Reminder notices will be issued to residents, followed by warnings, administration fees, etc. • Balconies/Terraces • Permitted: Plants (completed form to property manager), Screen Door (completed form to property manager) quality seasonal furniture, electric barbeques only • Not Permitted: items on hanging on railings, gas/charcoal barbeques, bikes, non-patio items (e.g. tires, picnic coolers, sports equipment, boxes), non-outdoor rugs, dead plants, laundry racks/clothes drying, kitty litter pans, etc. • Weeding of terraces is an owners responsibility (extra strength vinegar) • Parking Spots • No storage of any items, only bikes allowed. • Can only be rented to residents and sold to unit owners • Noise & Disturbances: • All residents are entitled to quiet enjoyment of their unit. • Report disturbances to Concierge/Security Guard • Keep Log and Report to Ottawa By-Law (3-1-1) • City Councilor (Catherine McKenny) for issues outside the building (613-580-2424) • Bicycles – not allowed on balconies/terracesnor in elevators or lobbies

19. Reminders for Owners and Residents • Smoking: • Not permitted in any common area, including 2nd level courtyard and stairwells • Do not throw cigarette butts from balconies – use disposal receptacles • Control Your Pets: – Not allowed in Courtyard, Fitness Room, Amenity Room. • Must be on leash in all other common element areas of the building (ingress and egress) – “No dog business” on exterior landscaping beds and exclusive use common element balconies/terraces. • Damage & Theft: • Residents are responsible for the actions of their guests • Theft and damage of condo assets cost everyone • AV System, Damaged Walls, Pool Table, Fire Exit Map, Fire Extinguishers, Glued Door Bolts, Open Fire Hose

20. Reminders for Owners and Residents • The Condo Corporations responsibility ends at a unit door. The owner is responsible for all items within their unit, such as • Entry Doors - handles/locks • Replacement and/or cleaning of filters • Issues with the HRV (Heat Recovery Ventilator) and HVAC (Heating, Ventilating and Air Conditioning) • Items related to Interior Plumbingand Fixtures • Noises generated from within the unit • Wood Flooring • Importance of Unit Owner’s carrying their own personal insurance • Provide a copy of the standard unit description and corporation’s updated insurance certificate to their insurance company to ensure that you are properly covered • Included with your purchase and sale documents • Can request documents from our Property Manager

21. Backup Slide

22. 4 Year Condo Fee Summary

23. June 1, 2015 to May 31, 2016 Budget

24. June 1, 2015 to May 31, 2016 Budget

25. June 1, 2015 to May 31, 2016 Budget

26. 30 Year Reserve Fund Cash Flow

27. 30 Year Reserve Fund Cash Flow