Word Lesson 3 Helpful Word Features

Word Lesson 3Helpful Word Features Microsoft Office 2007: Introductory

Objectives • Use automatic features including AutoCorrect, AutoFormat As You Type, Quick Parts, and AutoComplete. • Insert the current date and time. • Check the spelling and grammar in a document. • Use the Thesaurus. • Insert symbols. Microsoft Office 2007: Introductory

AutoComplete AutoCorrect AutoFormat As You Type Automatic grammar checking Automatic spell checking Building block Contextual spell checking Format Quick Part Quick Style Superscript Thesaurus Vocabulary Microsoft Office 2007: Introductory

Vocabulary • AutoComplete: Feature in Word that automatically completes the spelling of days of the week and months of the year that have more than five letters in their names (WD 61). • AutoCorrect: Corrects common capitalization, spelling, grammar, and typing errors as you type (WD 51). • AutoFormat As You Type: Automatically applies built-in formats to text as you type (WD 56). • Automatic grammar checking: Checks your document for grammatical errors (WD 64). Microsoft Office 2007: Introductory

Voc. • Automatic spell checking: Flags words that might be misspelled by underlining them with a red or blue wavy line immediately after you type them (WD 63-64). • Building block: Document part that you can create, store, and reuse (WD 58). • Contextual spell checking: Word identifies possible misusage by examining the context in which the word is used (WD 64). Microsoft Office 2007: Introductory

Voc. • Format: Changes the look of text (WD 55). • Quick Part: Building block you create from frequently used text, such as a name, address, or slogan, and then save so that you can easily access them (WD 58). • Quick Style: Built-in formats for both text and paragraphs that you can apply by clicking a button in the Styles group on the Home tab (WD 55). Microsoft Office 2007: Introductory

Voc. • Superscript: Text that is formatted much smaller than the rest of the text and raised up to the top of the line (WD 57). • Thesaurus: Useful feature for finding a synonym for a word in your document (WD 70). Microsoft Office 2007: Introductory

Understanding Automatic Features • Word offers many types of automated features that can help you create documents. • AutoCorrect: Corrects errors as you type. • AutoFormat As You Type: Applies built-in formats as you type. • Quick Parts: Create and use to insert frequently used text. • AutoComplete: “Guesses” days of the week and month names as you type, and then suggests the complete word. Microsoft Office 2007: Introductory

Quick Quiz True or False? AutoComplete corrects errors as you type. • Answer: False. It is AutoCorrect that corrects errors as you type. Microsoft Office 2007: Introductory

Using AutoCorrect • AutoCorrect corrects common capitalization, spelling, grammar, and typing errors as you type. • The correction happens after you press the spacebar or Enter key. • You can add or remove words from the AutoCorrect list, and change the AutoCorrect options. Microsoft Office 2007: Introductory

Microsoft Office 2007: Introductory

Quick Quiz 1) The correction by AutoCorrect happens after you press the _______________ or Enter key. • Answer: spacebar 2) What are some of the types of errors that AutoCorrect fixes? • Answer: Common errors include: spelling, grammar, typing errors, and capitalization. Microsoft Office 2007: Introductory

Understanding Formatting • Formatting means to change the look of text. • Examples of text formatting are adding bold, italics, or underlining to words to emphasize them. • Examples of paragraph formatting are indenting the first line of a paragraph or double-spacing the lines of text in a paragraph. • Quick Styles are built-in formats for both text and paragraphs that you can apply by clicking a button in the Styles group on the Home tab. Microsoft Office 2007: Introductory

Quick Quiz 1) _________________ means to change the look of text. • Answer: Formatting 2) True or False? Quick Styles are built-in formats that you can apply by clicking a button in the Styles group on the Home tab. • Answer: True 3) True or False? An example of a Quick Style is the No Spacing Quick Style that formats a paragraph so there is no space after it. • Answer: True Microsoft Office 2007: Introductory

Using AutoFormat As You Type • The AutoFormat As You Type feature automatically applies built-in formats to text as you type. • In a new paragraph, for example, if you type the number 1 followed by a period, and then press the Tab key, Word assumes that you are trying to create a numbered list. • You can choose which automatic formatting options you want to use on the AutoFormat As You Type tab in the AutoCorrect dialog box. Microsoft Office 2007: Introductory

Quick Quiz 1) True or False? You cannot choose which automatic formatting options you want to use. • Answer: False. You can choose the automatic formatting options you want to use. 2) The _______________ feature automatically applies built-in formats to text as you type, • Answer: AutoFormat As You Type Microsoft Office 2007: Introductory

Using Quick Parts • Building blocks are document parts that you can create, store, and reuse. • Quick Parts are building blocks you create from frequently used text, such as a name, address, or slogan, and then save for easy access. • You can easily create building blocks using the Quick Parts menu and delete building blocks using the Building Blocks Organizer. • Word comes with built-in building blocks that are organized into galleries. Microsoft Office 2007: Introductory

Quick Quiz 1) True or False? You can format text that you want to save as a Quick Part so that it is inserted with the formatting. • Answer: True 2) _______________ are building blocks you create from frequently used text, such as a name, address, or slogan, and then save for easy access. • Answer: Quick Parts Microsoft Office 2007: Introductory

Using AutoComplete • AutoComplete is a feature in Word that automatically completes the spelling of days of the week and months of the year that have more than five letters in their names. • After you type the first four letters, AutoComplete suggests the complete word. • To insert the suggested word, press the Enter key, and AutoComplete automatically inserts the complete word for you. To ignore the suggested word, just keep typing. Microsoft Office 2007: Introductory

Quick Quiz 1) True or False? AutoDate automatically completes the spelling of days of the week and months of the year that have more than five letters in their name. • Answer: False. The correct term is not AutoDate, it is AutoComplete. 2) To ignore the word that AutoComplete is suggesting, you should _______________. • Answer: just keep typing. Microsoft Office 2007: Introductory

Inserting the Date and Time • To insert the current date and time into a word-processing document, on the Ribbon, click the Insert tab. Then, in the Text group, click the Date & Time button. • The Date and Time dialog box opens. Select one of the available formats in the list. • If you want to display the current date whenever you open the document, click the Update automatically check box to select it. Microsoft Office 2007: Introductory

Quick Quiz 1) True or False? If you want to display the current date whenever you open the document, you would click the Update automatically check box to select it. • Answer: True 2) To insert the current date and, on the _______________, click the Insert tab. Then, in the Text group, click the Date & Time button. • Answer: Ribbon Microsoft Office 2007: Introductory

Checking Spelling and Grammar as You Type • Automatic spell checking flags words that might be misspelled by underlining them with a red or blue wavy line immediately after you type them. • A red, wavy underline indicates words that Word cannot find in its built-in dictionary, and that it might be misspelled. • A blue, wavy underline indicates a possible misused word. Word identifies misusage by examining the context in which the word is used. This feature is called contextual spell checking. Microsoft Office 2007: Introductory

Checking Spelling and Grammar as You Type (continued) • The automatic grammar checking feature checks your document for grammatical errors. It underlines possible errors with a green, wavy line. • To correct an error with a wavy underline, right-click the word or phrase to open a shortcut menu with a list of suggestions to replace the possible error. • Automatic spelling and grammar checking can be turned on and off or adjusted in the Proofing section of the Word Options dialog box Microsoft Office 2007: Introductory

Quick Quiz 1) True or False? The automatic grammar checking feature underlines possible errors with a red, wavy line. • Answer: False. The feature underlines possible errors with a green, wavy line. 2) Automatic spelling and grammar checking can be turned on and off or adjusted in the _______________ section of the Word Options dialog box. • Answer: Proofing Microsoft Office 2007: Introductory

Using the Spelling and Grammar Checker • You can use the Spelling and Grammar dialog box to check a document after you finish typing. • When an error is found, it is highlighted in the document and listed in the top box in the dialog box. Suggestions are listed in the bottom box in the dialog box. • You can click in the document and correct the error, click in the top box in the dialog box and correct the error, or click a suggestion in the Suggestions box to correct the error. Microsoft Office 2007: Introductory

Quick Quiz 1) True or False? You can use the Spelling and Grammar dialog box to check a document after you finish typing. • Answer: True 2) After completing a spell check, what are the three ways you can correct an error? • Answer: You can click in the document and correct the error, click in the top box in the dialog box and correct the error, or click a suggestion in the Suggestions box to correct the error. Microsoft Office 2007: Introductory

Using the Thesaurus • The Thesaurus is a useful feature for finding a synonym (a word with a similar meaning) for a word in your document. • To use the Thesaurus, select the word you want to look up. On the Ribbon, click the Review tab. Then, in the Proofing group, click the Thesaurus button. • The Research task pane returns with a list of synonyms for the word you selected. For some words, the Thesaurus also lists antonyms. Microsoft Office 2007: Introductory

Quick Quiz • ) The _______________ is a useful feature for finding synonyms. • Answer: Thesaurus 2) After searching the thesaurus, the _______________ task pane returns with a list of synonyms. • Answer: Research Microsoft Office 2007: Introductory

Inserting Symbols • At times, you may need to use a letter or symbol that is not on the keyboard. For example, you might want to insert a symbol used in a foreign language, such as the tilde over the n in Spanish (ñ). • To insert a symbol, on the Ribbon, click the Insert tab. Then, in the Symbols group, click the Symbol button. • Click the symbol you want in the dialog box, and then click Insert. The symbol you selected appears in the document. Microsoft Office 2007: Introductory

Quick Quiz 1) True or False? To insert a symbol, start by choosing the Insert tab on the Ribbon. • Answer: True 2) When you find the symbol that you want to insert in the Symbol Dialog box, simply click the symbol and then click _____. • Answer: Insert Microsoft Office 2007: Introductory

Summary • AutoCorrect automatically corrects common capitalization and spelling errors as you type. The AutoFormat As You Type feature automatically applies built-in formats to text as you type. • You can create Quick Parts to store frequently used text so you don’t have to retype the text each time. Quick Parts are a type of building block. • AutoComplete automatically completes the spelling of days of the week and months with more than five letters in their names. • You can automatically insert the date and time in a document using the Date & Time button. Microsoft Office 2007: Introductory

Summary (continued) • Automatic spell checking identifies misspelled words and words that are not in Word’s dictionary by underlining them with a red, wavy underline. • Contextual spell checking identifies words that might be used incorrectly by underlining them with a blue, wavy line. • Automatic grammar checking identifies grammatical errors by underlining the sentence with a green, wavy line. • The Spelling and Grammar dialog box contains options that allow you to check the spelling and grammar of words, make changes, and add words to your own custom dictionary. Microsoft Office 2007: Introductory

Summary (continued) • You can use the Thesaurus to find a synonym for a word in your document. For some words, the Thesaurus also lists antonyms. • You can insert symbols and special characters not found on the keyboard using the Symbol button on the Insert tab Microsoft Office 2007: Introductory

Word Lesson 3 Helpful Word Features