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Employee Alternative Work Schedules

Employee Alternative Work Schedules. Candace C. Baker Clean Air Partners Program Manager. Why alternative work schedules?. To support air quality goals of: Reduced vehicle miles traveled (VMTs) Reduced VMTs during rush hour To support employee satisfaction and retention

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Employee Alternative Work Schedules

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  1. Employee Alternative Work Schedules Candace C. Baker Clean Air Partners Program Manager

  2. Why alternative work schedules? • To support air quality goals of: • Reduced vehicle miles traveled (VMTs) • Reduced VMTs during rush hour • To support employee satisfaction and retention • Provide work / family balance • Reduce employee work-related expenses

  3. Alternative Schedule Options • Flexible work schedule / Flex time • Compressed work week • Teleworking

  4. Flex Schedules • Allows employees to adjust schedules to avoid rush hour travel • May vary from employee to employee • Example: M-F 7:00 a.m. - 4:00 p.m. • Example: M-F 10:00 a.m. - 7:00 p.m. • Best Employee Fit: • Those not tied to specific service schedule • Example: Required on-site customer service hours

  5. Flex Schedule Pros & Cons • Benefits • Reduces peak time travel • Workplace coverage over greater time span • Flexibility for employees • Constraints • Must be designed to meet employer’s needs • Potential supervision issues for employees and supervisor on different schedules

  6. Compressed Work Weeks • Allow employees to work fewer days with same number of hours • Example: 10 hour days, 4 days per week • Example: 9 hours days, 9 days in 2 weeks • Best Employee Fit • Daily presence not required; has routine or long term projects • Work coverage on those days off is available from other employees

  7. Compressed Work Week Pros & Cons • Benefits • Reduced vehicle miles traveled • Workplace coverage over greater time span • Flexibility for employees • Constraints • Must be designed to meet employer’s needs • 9-9 schedule creates overtime costs for non-salary employees

  8. Telework features • Allows employees to work at home or a nearby satellite office, connected via phone and computer, one or more days per week • Best Employee Fit: • Self-starters, good performers • Performance managed more by reviewing results, not process • PC-focused positions (e.g. auditing, accounting, data entry, program development, etc.)

  9. Telework Pros & Cons • Benefits • Reduced VMTs from eliminated commute trips • Workplace coverage over greater time span • Flexibility for employees • Telework set-up allows access to do work outside regular work hours, if needed • Constraints • Technology issues - requires home equipment & software needs, costs and maintenance • Should not be a substitute for child/elder care • Limited employee coordination, access, & supervision

  10. Combine Strategies • Telework during peak hour traffic and commute to work during the non-peak, if/when necessary • Allow teleworking during compressed work weeks, if/when appropriate

  11. Strategies that work • Set and communicate goals • Provide resources • Pilot projects to role model desired behavior • Communicate to employees and supervisors • Track results

  12. Resources and Contact Information • Candace Baker, Program Manager • Candace@cleanairforce.org • 512.350.6581 • www.cleanairpartnerstx.org • GoToMyPC.com and similar telework access providers

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