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Taskstream taskforce update

Taskstream taskforce update. March 26, 2014. Workgroup Outcomes. Workgroup training summary What the workgroup learned regarding template and workspace creation How to enroll participating areas How to affiliate and provide access for users Tour of Miramar Taskstream

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Taskstream taskforce update

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  1. Taskstream taskforce update March 26, 2014

  2. Workgroup Outcomes • Workgroup training summary • What the workgroup learned regarding template and workspace creation • How to enroll participating areas • How to affiliate and provide access for users • Tour of Miramar Taskstream • Course and program workspaces • Alignment and maps • Service area workspaces • Reports • Demo on Taskstream access and data entry • Homework: affiliation and access lists

  3. Taskstream Structure Behind the Scenes User View Assessment Plan Template Workspace Template Action Plan Template Enroll Participating Areas

  4. Taskstream Structure Behind the Scenes User View Assessment Plan Template Workspace Template Action Plan Template Course Assessment/ Action Plan Template Course Workspace Template Enroll Participating Areas (example BIOL 107) in Course Workspace

  5. Step 1: Assessment and Action Plan template creation

  6. Miramar assessment plan templates

  7. customize plan components Customizable mission statement and outcome/measure components

  8. customize findings components Customizable findings details and recommendation fields

  9. Miramar action plan templates

  10. customize plan components Customizable action plan specifics

  11. customize status report Customizable action plan status specifics

  12. Step 2: workspace creation

  13. Miramar workspaces

  14. Miramar workspaces

  15. Workspace structure and format Can customize standing requirements of workspace (i.e. mission statement, learning outcomes, curriculum maps)

  16. Workspace structure and format Can customize assessment cycle length, requirements, and plan details

  17. Additional workspace features Can identify due date Can set up review status

  18. Step 3: Enroll participating areas into workspaces • Participating Area= any level within the hierarchy • Example levels: Course • Program • Service Area • Division • Workspaces= custom designed spaces that collect assessment data over time • Participating areas are “enrolled” into workspaces

  19. Administrative Service Areas Instructional Programs

  20. Workspace Status Report Participating areas

  21. Step 5: account creation with affiliation and access • Account: basic staff or faculty account with no access to workspaces or reports • Affiliation: specificworkspace(s) in which the user will be expected to enter information • Access: the type and scope of report access and review capabilities

  22. AMS Roles and access levels • Miramar Manager • Designates AMS Coordinators & their permissions • Dean of PRIE, Library and Technology • AMS Coordinators • Can access reports, create workspaces, and create forms in different levels of hierarchy • SLOAC Facilitator, VPs, Deans, Chairs, SLO Liaisons, Service Area Leads • Reviewers and data contributors • Enters and reviews outcomes & assessment data • Chairs, SLO Liaisons, Course Leads, Service Area Leads

  23. Today’s homework…Account creation information

  24. Tour of Miramar Taskstream • Course workspaces (Including alignment to program and institutional SLOs) • Program workspaces (Including alignment to institutional SLOs and curriculum maps) • Service area workspaces • Reports

  25. course workspaces Learning outcomes, assessment plans, action plans and alignment mapping of outcomes

  26. Course outcomes are recorded and edited

  27. Course outcomes can be aligned/ mapped to program and institutional outcomes

  28. Assessment plan can include measures, targets, timeline and responsible personnel

  29. Findings include assessment results and target achievement

  30. Action plan can include findings, actions, timeline, personnel, budget requests and priority

  31. Status allows updates on action plan and budget

  32. Program workspaces (instructional) Learning Outcomes, assessment plans, action plans, and curriculum maps

  33. Similar structure to course workspace with same components, except…

  34. Curriculum maps Map provides program- wide visual of how courses support program outcomes

  35. Administrative and student support service areas Outcomes, assessment plan, action plans, activity maps, and alignment mapping to outcomes

  36. Administrative services Service area learning outcomes and assessment plans

  37. Student support services Service area learning outcomes can be mapped to institutional outcomes

  38. Activity map can show links between service area activities and institutional outcomes

  39. Reports Course/program/area reports, work status reports and Miramar at a glance

  40. For users: summary assessment report by course Summary of outcomes, measures, and results

  41. For users: detailed assessment report by course

  42. For users: summary Assessment report by program Summary of outcomes, measures, and results

  43. For users: detailed Assessment report by program

  44. summary Report for managing work status

  45. detailed Report for managing work status

  46. detailed Report for managing work status Coordinators can filter by status

  47. Miramar At a glance: status report

  48. Miramar At a glance: mapping reports at institutional level Report will show all courses outcomes, programs outcomes and activities mapped to ISLO

  49. Miramar At a glance: mapping reports at program level Report will show all courses outcomes mapped to program outcomes

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