TRAINING MODULE Developmental Education Program Survey DEPS

1. TRAINING MODULE Developmental Education Program Survey (DEPS) Texas Higher Education Coordinating Board September 2011 1 Welcome to the Training Module for the Developmental Education Program Survey, better known as DEPS. From the THECB.Welcome to the Training Module for the Developmental Education Program Survey, better known as DEPS. From the THECB.

2. TABLE OF CONTENTS I. DEPS Framework�..p2. II. CB ID Information�..p8. III. THE DEPS Survey DEPS General Information�.p15. DEPS Academic Advising��.p22. DEPS College Readiness��..p30. DEPS Course Information��p39. DEPS Faculty Development�p48. DEPS ESL�����������..p51. IV. DEADLINE����p58. 2 Here is an overview of what we will be sharing with you today.Here is an overview of what we will be sharing with you today.

3. Developmental Education Program Survey (DEPS) DEPS is designed to help the THECB better understand how developmental education is accomplished across the state and at individual institutions. The DEPS will cover the following developmental education areas: General Information, Academic Advising, College Readiness Assessment, Course Information, and Faculty Development, ESL. DEPS helps to identify differences in program structure and support between institutions of higher education. 3

4. What Kind of Survey is DEPS? DEPS is a questionnaire style survey with forced choice and closed ended questions. Logic branching is used in this survey. For example, if the respondent selects �yes� to a question, the survey will automatically jump to the next relevant question. Length on paper is not the same online.

5. Survey No sensitive data is collected on DEPS. You will be allowed you to change data you already submitted until you certify your response. Strongly advise that as the Designee, you should be the only person entering data. All online surveys are password protected. 5 Passwords will be given at the end of the training session.Passwords will be given at the end of the training session.

6. Survey Completion It is recommended that you complete the survey on paper prior to entering the information into the online system. You will have access to the survey in order to make hardcopies. 6 PLEASE be sure to fill out the forms correctly. Once information is completed on paper, and the electronic version is accessed online, it should take no longer than 20 minutes to complete. Keep in mind, once submitted, there is no refilling out the survey.PLEASE be sure to fill out the forms correctly. Once information is completed on paper, and the electronic version is accessed online, it should take no longer than 20 minutes to complete. Keep in mind, once submitted, there is no refilling out the survey.

7. DEPS SHAREPOINT WEBSITE LINK Here is the link to the DEPS Share Point website: https://share.thecb.state.tx.us/sites/RE/DEPS/ This site will provide you with copies of the PDF version of the Surveys, the glossary of terms, due dates as well as contact information. 7 Accessing this site will provide you with information related to DEPS.Accessing this site will provide you with information related to DEPS.

8. CB ID Coordinating Board Identification Login to access the survey. Use your CB ID, if you do not have one, you will need to sign up for a CB ID. Follow the instructions below. 8

9. DEPS SIGN IN PAGE 9 When you receive the DEPS link, you will have to sign in using your CBID. For most of you, due to other programs your institution may have with the CB you may already have an existing CBID, if so, sign into the survey here.When you receive the DEPS link, you will have to sign in using your CBID. For most of you, due to other programs your institution may have with the CB you may already have an existing CBID, if so, sign into the survey here.

10. DEPS CB ID SIGN UP 10 If you do not have a CBID, click on the Sign Up link. When you do, the following page will appear.If you do not have a CBID, click on the Sign Up link. When you do, the following page will appear.

11. CB ID 11 Fill out the account information. Click on the Register button at the bottom of the page, this will take you back to the original login page. Your information will be verified and then you will receive an email upon approval of access. Please wait 24 hrs before receiving approval.Fill out the account information. Click on the Register button at the bottom of the page, this will take you back to the original login page. Your information will be verified and then you will receive an email upon approval of access. Please wait 24 hrs before receiving approval.

12. DEPS HOME PAGE 12 Once you have access and sign in, this is the image you will see. This is the home page for DEPS for your institution.Once you have access and sign in, this is the image you will see. This is the home page for DEPS for your institution.

13. 13 You will be able to access all five sections of the survey from the homepage. You will be able to access all five sections of the survey from the homepage.

14. 14

15. GENERAL INFORMATION 15 I will go into the navigations of the system as we fill out the first section of the DEPS- General Information. Click on the Answer/Edit link for section 1.I will go into the navigations of the system as we fill out the first section of the DEPS- General Information. Click on the Answer/Edit link for section 1.

16. GENERAL INFORMATION 16 This is the first page of General Information, answer each of the questions.This is the first page of General Information, answer each of the questions.

17. GENERAL INFORMATION 17 In the survey, at the bottom of each page, you will find three buttons. Previous Screen, Save and Continue, and Save and Go Home buttons. If you have completed the page and are satisfied with your response, you can click on Save and Continue to proceed to the next page. Your responses will be saved up until this point. DO NOT USE YOUR WEB BROWSER BUTTONS TO GO TO PREVIOUS PAGES. If you wish to go back to the previous screen, click on the Previous Screen button. And in the event that you must want to return to the main page, you can click on Stop and Go Home. It is important to remember, unless you click on the Save and Continue or Save, Submit buttons, your information will not be saved.In the survey, at the bottom of each page, you will find three buttons. Previous Screen, Save and Continue, and Save and Go Home buttons. If you have completed the page and are satisfied with your response, you can click on Save and Continue to proceed to the next page. Your responses will be saved up until this point. DO NOT USE YOUR WEB BROWSER BUTTONS TO GO TO PREVIOUS PAGES. If you wish to go back to the previous screen, click on the Previous Screen button. And in the event that you must want to return to the main page, you can click on Stop and Go Home. It is important to remember, unless you click on the Save and Continue or Save, Submit buttons, your information will not be saved.

18. GENERAL INFORMATION 18 If you fail to answer a question, using this page as an example, you will not be allowed to continue with the survey.If you fail to answer a question, using this page as an example, you will not be allowed to continue with the survey.

19. GENERAL INFORMATION 19 Attempting to save and continue without an answer provided will prompt this Error Message screen. This Error Message screen will inform you that in order to proceed you must first provide an answer to the question, and then it will list the question number and type. Later I will explain how this will also happen for each complete section. Click on the Return to Previous Screen button, to go back and provide answers, and then continue onward.Attempting to save and continue without an answer provided will prompt this Error Message screen. This Error Message screen will inform you that in order to proceed you must first provide an answer to the question, and then it will list the question number and type. Later I will explain how this will also happen for each complete section. Click on the Return to Previous Screen button, to go back and provide answers, and then continue onward.

20. GENERAL INFORMATION 20 Once you have completed a section, at the end you will receive this message. You have answered the Questions for Section BLANK. You may mark this section as being complete now. Then you can click on the Mark as Complete button. Or you can return to the DEPS home page without making the section complete. A friendly reminder, all six sections of the survey must be completed before your institution can submit the DEPS as completed.Once you have completed a section, at the end you will receive this message. You have answered the Questions for Section BLANK. You may mark this section as being complete now. Then you can click on the Mark as Complete button. Or you can return to the DEPS home page without making the section complete. A friendly reminder, all six sections of the survey must be completed before your institution can submit the DEPS as completed.

21. DEPS General Information Centralized Program? Contact Information for the program Developmental Education Mission Statement NADE certification 21 The first section of DEPS is General Information as you have seen in the navigation example. The first section of the DEPS is General Information which will ask content information about your Developmental Education program. Some examples of the information the survey will ask about are: If your Dev. Ed. Program is centralized or not. Requires information about your mission statement. And NADE certification. The first section of DEPS is General Information as you have seen in the navigation example. The first section of the DEPS is General Information which will ask content information about your Developmental Education program. Some examples of the information the survey will ask about are: If your Dev. Ed. Program is centralized or not. Requires information about your mission statement. And NADE certification.

22. ACADEMIC ADVISING 22

23. DEPS Academic Advising Does your institution provide Academic Advising for Developmental Education Students? Are there advising requirements for Developmental Education Students? Academic Advising availability times to students in developmental education. 23 Section two of the survey is Academic Advising. Information required here is in regards to advising to students in developmental education as well as requirements and availability. Section two of the survey is Academic Advising. Information required here is in regards to advising to students in developmental education as well as requirements and availability.

24. DEPS Academic Advising- Q#6 24 Q #6. Please provide the hours of operation academic advising is available for developmental education students at your institution, where the student has access to an academic advisor: Mon Tues Wed Thurs Fri Sat Sun Before 8 a.m. Normal Business hours Between 8a.m.-5p.m. After 5 p.m. After 6 p.m. Is the Academic Advising service available for students during the whole week? We need to know when students are able to receive advising, during the week, and if it is available during the weekend. What times would they be able to get advised, early in the mornings, during the day, and or late afternoons/evenings? Specifically we need to know the days, and availability of time in general. This page is an example of what you will be seeing on the survey. To answer the question, simply click one of the boxes that pertains to the time of hours of operation. This list has been made in a linear fashion, simply review each day of the week and time beside the day of the week, and if the date and time apply to your institution, check the box to the left. Q #6. Please provide the hours of operation academic advising is available for developmental education students at your institution, where the student has access to an academic advisor: Mon Tues Wed Thurs Fri Sat Sun Before 8 a.m. Normal Business hours Between 8a.m.-5p.m. After 5 p.m. After 6 p.m. Is the Academic Advising service available for students during the whole week? We need to know when students are able to receive advising, during the week, and if it is available during the weekend. What times would they be able to get advised, early in the mornings, during the day, and or late afternoons/evenings? Specifically we need to know the days, and availability of time in general. This page is an example of what you will be seeing on the survey. To answer the question, simply click one of the boxes that pertains to the time of hours of operation. This list has been made in a linear fashion, simply review each day of the week and time beside the day of the week, and if the date and time apply to your institution, check the box to the left.

25. DEPS Academic Advising- Q# 13 25 For Question #13, we ask that you Please provide the project name, number of advisors trained and a brief description of the professional development opportunities for academic advisors that train academic advisors for the special needs of developmental education students. Use the text boxes, there is a limit of 500 Characters in the text boxes throughout the survey, please keep your details succinct. For Question #13, we ask that you Please provide the project name, number of advisors trained and a brief description of the professional development opportunities for academic advisors that train academic advisors for the special needs of developmental education students. Use the text boxes, there is a limit of 500 Characters in the text boxes throughout the survey, please keep your details succinct.

26. DEPS Academic Advising- Q #17 26 An early-alert system is a proactive, feedback system where students and student-support agents are alerted by early indicators that signal students who are at risk for academic failure. Does your system activate one time? Or several times? An early-alert system is a proactive, feedback system where students and student-support agents are alerted by early indicators that signal students who are at risk for academic failure. Does your system activate one time? Or several times?

27. DEPS Academic Advising- Q #28 27 PLEASE NOTE: For question #28, we are asking about support services for two groupings of students. 1.) All students And 2.) Specifically targeting DE students. Please be sure to go down the list and remember the first 13 items pertain to All the second 13 pertain to Targeted DE students.PLEASE NOTE: For question #28, we are asking about support services for two groupings of students. 1.) All students And 2.) Specifically targeting DE students. Please be sure to go down the list and remember the first 13 items pertain to All the second 13 pertain to Targeted DE students.

28. DEPS Academic Advising- Q #29 28 Each service listing in this area has several areas to fill out. The Name of the Program The number of students served per academic year A description of the program (keep in mind the 500 character max rule) Number of staff needed for the program and The source of funding for the program, the name of the source is fine, no need to define grant numbers.Each service listing in this area has several areas to fill out. The Name of the Program The number of students served per academic year A description of the program (keep in mind the 500 character max rule) Number of staff needed for the program and The source of funding for the program, the name of the source is fine, no need to define grant numbers.

29. DEPS Academic Advising- Q #33 29 For Question #33 - Please be sure to check only one box in this question. If your response is other, please be brief with the description and remember the 500 character rule.For Question #33 - Please be sure to check only one box in this question. If your response is other, please be brief with the description and remember the 500 character rule.

30. DEPS College Readiness Questions regarding what forms of college readiness assessments are used at your institution What is required of the Developmental Education students Exemptions from Developmental Education 30 This is the third section of the DEPS survey. Information requested here will include questions on college readiness assessments. This is the third section of the DEPS survey. Information requested here will include questions on college readiness assessments.

31. DEPS COLLEGE READINESS- Page1 31 Page one will ask for the same information regarding responsibility of the area.Page one will ask for the same information regarding responsibility of the area.

32. DEPS COLLEGE READINESS- Q#4 32 SELECT TRAINING INSTRUCTIONS Question #4 in CR is asking about College Readiness Assessments administered by or at your institution in Math, Reading, and Writing. Click only the boxes that apply to your institution.SELECT TRAINING INSTRUCTIONS Question #4 in CR is asking about College Readiness Assessments administered by or at your institution in Math, Reading, and Writing. Click only the boxes that apply to your institution.

33. DEPS COLLEGE READINESS- Q#5 33

34. LEVELS OF D.E. 34 Level I- A student least prepared for college Level II- A student better prepared for college than the level I student Level III- A student better prepared for college than the level I & II student Level IV- A student better prepared for college than the level I,II, & III student Level V- A student better prepared for college than the level I, II, III, & IV student Level VI- A student better prepared for college than the level I-V students

35. LEVELS OF D.E. Instructions for College Readiness Please enter the number of levels for each of the subject areas in the following question: NOTE: Level 1 should represent the lowest developmental education level at your institution. Level 1 should represent your students that are the least prepared for college in a given developmental education subject area. All levels that follow after level 1 represent the students who are more prepared for college level education, for example a student in level 2 should be more prepared for college than a student in level 1. Instructions for Course Information Levels of developmental education are represented as such, where Level 1 should represent the lowest developmental education level at your institution. Level 1 should represent your students that are the least prepared for college in a given developmental education subject area. All levels that follow after level 1 represent the students who are more prepared for college level education, for example a student in level 2 should be more prepared for college than a student in level 1. 35

36. DEPS COLLEGE READINESS- Q#6 36 SELECT TRAINING INSTRUCTIONS In Question #6, we are interested in knowing which OTHER exams are NOT directly administered by your institution. Please only click the boxes that apply to your institution.SELECT TRAINING INSTRUCTIONS In Question #6, we are interested in knowing which OTHER exams are NOT directly administered by your institution. Please only click the boxes that apply to your institution.

37. DEPS COLLEGE READINESS- Q#12 37 For Question #12, we are asking that you report the score a student must make on each test; Specifically for the Essay Score The Objective Score aFor Question #12, we are asking that you report the score a student must make on each test; Specifically for the Essay Score The Objective Score a

38. 38 DEPS COLLEGE READINESS- Q#16 For question 16, please keep in mind that the score is NOT a diagnostic tool. We want to know if a students weaknesses and strengths in a content area can be determined from the assessments used as a diagnostic tool.For question 16, please keep in mind that the score is NOT a diagnostic tool. We want to know if a students weaknesses and strengths in a content area can be determined from the assessments used as a diagnostic tool.

39. DEPS Course Information Provide information for Developmental Education Mathematics, Reading, and Writing Courses Provide information regarding Paired Courses Provide information regarding Learning Strategies/Study Skills Training 39 Section four of the survey is Course Information. Here we will be asking for information regarding Mathematics, Reading, and Writing Courses in Developmental Education at your institution. We will be asking you to provide information regarding paired courses, as well as any information about learning strategies/study skills training at your institution.Section four of the survey is Course Information. Here we will be asking for information regarding Mathematics, Reading, and Writing Courses in Developmental Education at your institution. We will be asking you to provide information regarding paired courses, as well as any information about learning strategies/study skills training at your institution.

40. DEPS Course Information The next 6 slides will go over important repeat questions for Mathematics, Reading, and Writing. You will see these questions asked for all subject areas, you will encounter the math questions first. 40

41. DEPS Course Information- Q#5&6 41 SELECT TRAINING INSTRUCTIONS Question 5, the policy we ask about would be one that requires a DE Math student to take DE math the first semester they are placed in DE-Summer Sessions don�t have to be included. Question 6, asks if you have any requirements for DE math students who must take more than one DE math course, to take those courses consecutively.SELECT TRAINING INSTRUCTIONS Question 5, the policy we ask about would be one that requires a DE Math student to take DE math the first semester they are placed in DE-Summer Sessions don�t have to be included. Question 6, asks if you have any requirements for DE math students who must take more than one DE math course, to take those courses consecutively.

42. DEPS Course Information- Q#7 &8 42 SELECT TRAINING INSTRUCTIONS Question 7, asks if you have a policy that requires DE math students exiting DE math, to take a credit bearing course in math immediately after they complete their DE math. Question 8, asks you to report any software used to help DE math students, in the final option, if it is other we ask you to describe this in detail, please keep in mind the 500 character max limit. SELECT TRAINING INSTRUCTIONS Question 7, asks if you have a policy that requires DE math students exiting DE math, to take a credit bearing course in math immediately after they complete their DE math. Question 8, asks you to report any software used to help DE math students, in the final option, if it is other we ask you to describe this in detail, please keep in mind the 500 character max limit.

43. DEPS Course Information- Q#10 43 Question 10, in your DE math courses do you have BOTH ABE students and DE Math students taking the same courses together?Question 10, in your DE math courses do you have BOTH ABE students and DE Math students taking the same courses together?

44. DEPS Course Information- Q#11 44 Question 11, we ask that you provide us with the Course Prefix number and the Course Number for all DE math and Adult Basic Education taught with SIMILAR curriculum- we are allowing up to five listings.Question 11, we ask that you provide us with the Course Prefix number and the Course Number for all DE math and Adult Basic Education taught with SIMILAR curriculum- we are allowing up to five listings.

45. DEPS Course Information- Q#12 45 Question 12, we ask if you have any accelerated (non-semester length) DE math courses taught at your institution. We define Accelerated Course: Also known as (non-semester length), is a fast track DE approach to remediate students in reading, writing, and mathematics; where the students meet the minimum standards of college readiness in 12 months or less. Question 12, we ask if you have any accelerated (non-semester length) DE math courses taught at your institution. We define Accelerated Course: Also known as (non-semester length), is a fast track DE approach to remediate students in reading, writing, and mathematics; where the students meet the minimum standards of college readiness in 12 months or less.

46. DEPS Course Information- Q#18 46 Question 18, asks for Course Cluster information, For each course cluster-please provide the Course Prefix and Course Number for each DE and Credit Bearing Course Clustered. We define course clusters as: A cohort of students enrolling in three or more discrete courses linked by common themes, historical periods, issues, and problems. A course cluster is when an institution has students taking one DE course along with 2 or more other credit bearing courses. We have allowed for up to five listings of clusters.Question 18, asks for Course Cluster information, For each course cluster-please provide the Course Prefix and Course Number for each DE and Credit Bearing Course Clustered. We define course clusters as: A cohort of students enrolling in three or more discrete courses linked by common themes, historical periods, issues, and problems. A course cluster is when an institution has students taking one DE course along with 2 or more other credit bearing courses. We have allowed for up to five listings of clusters.

47. DEPS Course Information 47 Please remember, these slides we have just reviewed for Mathematics will be repeated. The same questions will be asked for Reading and Writing. SELECT TRAINING INSTRUCTIONS Please remember, these slides we have just reviewed for Mathematics will be repeated. The same questions will be asked for Reading and Writing. SELECT TRAINING INSTRUCTIONS Please remember, these slides we have just reviewed for Mathematics will be repeated. The same questions will be asked for Reading and Writing.

48. DEPS Faculty Development Contact Information Professional Development Training sessions Faculty and Staff 48 The fifth and final section of the DEPS is Faculty Development. This section of the survey will require information regarding: Faculty training Faculty development programs And contact information.The fifth and final section of the DEPS is Faculty Development. This section of the survey will require information regarding: Faculty training Faculty development programs And contact information.

49. DEPS Faculty Development 49 This is an example of one of the pages in this section of the survey. We will be asking for the name of any professional education programs you provide for the developmental education faculty. Fill in the text box with the name of the program, and the number of faculty who attended such programs. We have provided up to five listings.This is an example of one of the pages in this section of the survey. We will be asking for the name of any professional education programs you provide for the developmental education faculty. Fill in the text box with the name of the program, and the number of faculty who attended such programs. We have provided up to five listings.

50. DEPS Faculty Development-Q11 50 Question 11, asks that you report the top 10 professional education programs for DE Faculty. Please provide the name of the program, number of faculty who attend and a small description of the program. (Please keep in mind the 500 character max entry)Question 11, asks that you report the top 10 professional education programs for DE Faculty. Please provide the name of the program, number of faculty who attend and a small description of the program. (Please keep in mind the 500 character max entry)

51. DEPS Experimental Section DEPS will provide an experimental section different from the one prior. This is to answer legislative questions regarding programs. This year section will cover English Language Learner (ELL) /English as a Second Language (ESL). 51

52. English Language Learner(ELL)/English as a Second Language (ESL) 52 Please report if you provide either programs for: English Language Learners (ELL), who are learners who speak English as a second or other language (ESOL). ELL; ESL. Please report if you provide either programs for: English Language Learners (ELL), who are learners who speak English as a second or other language (ESOL). ELL; ESL.

53. ELL/ ESL- Q#5 53 Question 5 asks you to list any and all ESL services and to indicate if they are a credit or non credit bearing program, where the program is housed, and the funding source, please list all if Multiple. We have allowed up to 7 listings. Please keep in mind the 500 character max entry rule.Question 5 asks you to list any and all ESL services and to indicate if they are a credit or non credit bearing program, where the program is housed, and the funding source, please list all if Multiple. We have allowed up to 7 listings. Please keep in mind the 500 character max entry rule.

54. ELL/ ESL- Q#6 54 In Question 6, we ask whether your institution partners with another institution, community organization, school district or other council or group that provides ESL services for your students and or staff.In Question 6, we ask whether your institution partners with another institution, community organization, school district or other council or group that provides ESL services for your students and or staff.

55. ELL/ ESL- Q#8 55 Question 8 asks if you assess a students English Proficiency? If you do we ask that you provide more information.Question 8 asks if you assess a students English Proficiency? If you do we ask that you provide more information.

56. ELL/ ESL- Q#9 56 Question 9 asks that you provide information about ESL/ELL assessments. We ask that you report the name of the assessment used if so, report the minimum score that would indicate English Language Proficiency. Here we list several assessments, only answer for the ones used at your institution; there are 5 blank entries to fill out for any not listed.Question 9 asks that you provide information about ESL/ELL assessments. We ask that you report the name of the assessment used if so, report the minimum score that would indicate English Language Proficiency. Here we list several assessments, only answer for the ones used at your institution; there are 5 blank entries to fill out for any not listed.

57. ELL/ ESL- Q#12 57 For question 12, we ask that you report any student services provided for ESL students. This question is similar to Q28 in Academic Advising. PLEASE NOTE: For question #12, we are asking about support services for two groupings of students. 1.) All students And 2.) Specifically targeting ESL students. Please be sure to go down the list and remember the first 13 items pertain to All the second 13 pertain to Targeted DE students. For question 12, we ask that you report any student services provided for ESL students. This question is similar to Q28 in Academic Advising. PLEASE NOTE: For question #12, we are asking about support services for two groupings of students. 1.) All students And 2.) Specifically targeting ESL students. Please be sure to go down the list and remember the first 13 items pertain to All the second 13 pertain to Targeted DE students.

58. DEADLINE Completion of the DEPS is due no later than Thursday May 26, 2011 by 5:00p.m. (C.S.T.) DEPS Share Point Link: https://share.thecb.state.tx.us/sites/RE/DEPS/ DEPS Questions to: DEPS@thecb.state.tx.us 58 Please remember the Deadline for completion of the survey is no later than: Thursday May 26, 2011 by 5:00p.m. (C.S.T.)Please remember the Deadline for completion of the survey is no later than: Thursday May 26, 2011 by 5:00p.m. (C.S.T.)

59. END OF TRAINING SESSION THANK YOU 59