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ERP Project Status Report for CFC February 201 4

ERP Project Status Report for CFC February 201 4. Current Progress and Achievements. CG and SAG ERP go live on 01-Jan-2014 including Purchasing, Inventory, sales, Distribution & FG Warehouse, Production and Finance & Accounting.

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ERP Project Status Report for CFC February 201 4

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  1. ERP Project Status Reportfor CFCFebruary 2014

  2. Current Progress and Achievements • CG and SAG ERP go live on 01-Jan-2014 including Purchasing, Inventory, sales, Distribution & FG Warehouse, Production and Finance & Accounting. • CG ERP Jan-2014 accounting period still in Month-End closing process, most of sub-ledger (AP, AR, NM, FA) and GL Accounts are balanced, now is doing Cost Related Voucher adjustment and final checking. • SAG ERP Jan-2014 accounting period still in Month-End closing process, most of sub-ledger (AP, AR, NM, FA) and GL Accounts are balanced, now is doing cost value check and fine tune. • All of CFC ERP Customization requirement have been collected and now is under Customization Spec Development and Programming • All of MFG Modules customization spec have been confirmed and near 60% customization program (Total around 2200 Hrs, Finished around 1200 Hrs)have been complete and under internal testing. • All of MFG Reports Requirement have been confirmed on Feb-2014 and those customization specs will be finished before 16-Mar-2014. • All of FIN customization have been collected and confirmed, except Dual currency solution. 1

  3. ERP Implementation Schedule for Whole Group Preparation For Go-Live Go-Live Customize Preparation For Go-Live Parallel Run Go-Live Training Preparation For Go-Live Go-Live Training Prepare PUR & FIN Go-Live Customize Preparation For Go-Live Prepare PUR & FIN Go-Live Training Preparation For Go-Live Customize 2

  4. The Schedule to Go-Live for CFC • GO - LIVE ERP Go Live Simulation Testing50% (12-May) Simulation Testing10% (15-Apr) ERP Go Live Customization • Parallel Test Run • Test / Simulation • Basic Data upload • End User Training

  5. Current Status of CFC ERP Implementation

  6. Current Status of CFC ERP Implementation

  7. Current Status of CFC ERP Implementation

  8. Current Status of CFC ERP Implementation

  9. Current Status of CFC ERP Implementation

  10. Current Status of CFC ERP Implementation

  11. Current Status of CFC ERP Implementation Still lacks of Overtime <-> Offset PS-Bonus solution 1. The scheduleof HR module up to July 2014 with colorful diagram 2. The work content that you have confirmed with us on 21/02/2014, the work you have finished and the work that need to complete.

  12. Major Activities of CFC on Mar-2014 • Customization Report Spec Confirmation • Customization Program Training & Testing • SOP Integration Testing for Major Business Flow • Basic Data and Simulated Opening Data Preparation • Operation Simulation Environment Setup • End User Training 11

  13. Suggestion about CFC Operation Simulation Test • Operation Simulation Test Scope on Apr-2014 • Modules : Purchasing, Inventory, Sales & B2B, Distribution & Warehouse, Production, Finance & Accounting, SMS • Locations : TKP plant only (or TKP & HPGP two plants) • Testing Data Volume : 5% ~ 10% of daily transactions • Major Target : (1) Ensure ERP Major process can running well and do some fine turning (2) Let user have more real practice chance • Remark & Notes • Maintain, Elec. Power, QC Report, Customization Reports & HRM modules can be put on 2nd round Operation Simulation Test (May-2014) • The Other CFC Branch Offices can be include in 2nd round Simulation Test • Testing Data Volume can be enlarge to 50% ~ 100% of daily operation in 2nd round Simulation Test . 12

  14. ERP Project Milestone 2014 Oct Sep Dec Jan Feb Mar Apr May June July Aug Nov Month-end Closing • Check Up • Reconciliation & Reporting 05/8 20/8 05/7 05/6 10/4 15/3 20/2 15/8 10/5 RMC & Transport • Design & Development • Basic data preparation • UAT • Training • Launch RMC – Motive Mulia Kick off 11/3/2014 – Go-Live July 2014 AASTAR Kick off 07/4/2014 – Go-Live July 2014 Transport - ANP Kick off 01/4/2014 – Go-Live July 2014 Phase 2 development 1. Survey & Diagnosis 2. Application Training 3. Operation Training 4. S.O.P. Modeling 5. Gap Analysis & Customization 6. HRM Application Training /Gap Analysis AASTAR • Application Training • Basic data preparation • UAT • Training • Launch B I • Workshop • Design & Development • UAT • Launch Business Intelligence Kick off 18/3/2014 – Go-Live July 2014 Easy flow • Design & Development • UAT • Launch Easyflow / Online approval Kick off 01/4/2014 – Go-Live July 2014 Payroll Kick off 05/2/2014 – Go-Live April 2014 ESS (Employee Self Service Kick Off 24/3/2014 – Go-Live July 2014 HR • Payroll • ESS

  15. THANK YOU

  16. Appendix IShift Report Solution

  17. CFC Shift Report Solution TIPTOP ERP Shift Control

  18. CFC Shift Report Issue • All production process already contain shift control column. • To fulfill CFC Shift Report Issue, some Inventory transaction list below still need adding shift control column but need confirm with CG(Need about 24HR additional customization hour): • Purchase Stock-in • Purchase Return • Sales Return • WH MISC Material Issue • WH MISC Material Stock-in • WH transfer

  19. Appendix IICost Accounting Solution

  20. CFC Dual Currency Cost Accounting Cost Accounting Book1(VND) Calculation GL Book1(VND) AR(VND) AP(VND) Expense Allocation (VND) Will Not copy Cost Accounting Voucher GL Voucher Batch Copy and Convert to USD Amt (by date EX Rate) Transaction Batch Copy and Convert to USD Amt (by date EX Rate) Cost Accounting Book2 (USD) Calculation GL Book2(USD) AR Book2(USD) (Auto Gen.) AP Book2(USD) (Auto Gen.) Expense Allocation Book2(USD) (Auto Gen.)

  21. Appendix IIIHRM Work Content Progress

  22. HRM Work Contents Progress

  23. HRM Work Contents Progress

  24. HRM Work Contents Progress

  25. HRM Work Contents Progress

  26. Appendix IVDual Currency Solution

  27. Dual Currency Solution Digiwin Proposed Purchasing Production Sales & Distribution MFG Modules Good Receiving Inventory Shipping Transaction (synonmy) Transfer into 1st set of Accounting Transactions Transfer into 2nd set of Accounting Transactions VND USD Account Payable (VND) Account Receivable (VND) Account Payable (USD) Account Receivable (USD) Sub-Ledger Data Transfer (AP, AR , NM, FA) Cash & Note Management (VND) Fixed Asset (VND) Cash & Note Management (USD) Fixed Asset (USD) FIN for Second Currency SOB FIN for Major Currency SOB General Ledger (VND) General Ledger (USD)

  28. Account Payable System Structure Purchase Return PO Receipt Advance Payment To-offset Account AP Misc. AP offset Payment Process Foreign Purchase Temporary AP LC Application Cost Apportionment Post Voucher to GL Foreign Purchase Receipt AP Revaluation AP Month End

  29. Account Receivable System Structure • Sales Order • Sales Return • Incoming Payment • Deposit • Confirmation • Delivery Note • Balance of Payment • Misc. AR • Deposit • AR • Credit Memo • Over Receipt • Deposit • to-offset • Misc. to-offset • Account • Receivable • Issue VAT Invoice • Notes Receivable • Incoming Payment • LC Management • Cash Transactions • AR Revaluation • AR • Moth End

  30. Dual Solution Comparison

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