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CFC ERP Project bi-weekly meeting (30/05/2014)

CFC ERP Project bi-weekly meeting (30/05/2014). The Schedule to Go-Live for CFC. GO - LIVE. ERP Go Live. Simulation Testing 50% (19-May). Simulation Testing 10% (22-Apr). ERP Go Live. Customization. Parallel Test Run. Test / Simulation. Basic Data upload. End User Training. 1.

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CFC ERP Project bi-weekly meeting (30/05/2014)

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  1. CFC ERP Projectbi-weekly meeting (30/05/2014)

  2. The Schedule to Go-Live for CFC • GO - LIVE ERP Go Live Simulation Testing50% (19-May) Simulation Testing10% (22-Apr) ERP Go Live Customization • Parallel Test Run • Test / Simulation • Basic Data upload • End User Training 1

  3. Major Activities on June 2014 1.   ERP User Authorize Checking ( 9/6 ~ 20/6 )             MIS - In charge ( Ms. Hong ) 2.   ERP Key User Training for Remaining modules ( 9/06 ~ 27/06 )            Mr. Nick ( Elec Power / Maintain / Q.C / Cost / SMS / B2B )            Ms. Iris ( Dual Currency / Customization training ) Mr. Andrew ( HRM + ESS Customized confirm ) 3.   ERP End User Training ( 9/6 ~ 20/6 ) All related dept. KM/KU ( Invite HPGP + Branch offices KU come to TKP ) Include Opening Data Preparation and Input 4.   ERP H/W Equipment Checking ( 9/6 ~ 20/6 ) Include ERP Backup/Restore Testing. MIS - In charge ( Mr. Tuan + Ms. Hong ) 5.   ERP bi-weekly meeting ( 30/6 ) Mr. Alex + Related Dept. Heads for Internal Discussion & Progress Reporting 6.   ERP Monthly Progress Meeting ( 14/6 ~ 15/6 ) holidays time Invite P.M Mr. Tedcome to CFC for Progress Reporting 7.   ERP Go-Live Preparation ( 9/6 ~ 20/6 ) Mr. Alex + Related Dept. HeadsInclude ERP Opening Activities Plan and ERP Go-Live Supporting Plan Development 2

  4. ERP Key User Training for Remaining modules ( 9/06 ~ 27/06 ) • Elec • Participate: Elec Dept. • Date : 9/06/2014 • Q.C • Participate: Q.C Dept. • Date : 9/06/2014 • Equipment Maintenance • Participate: Mechanical Dept. • Date : 10/06/2014 • Cost Accounting • Participate: Accounting Dept. • Date : 11/06/2014 ~ 12/06/2014 • SMS • Participate: MIS • Date : 13/06/2014 • Purchasing • Participate: Purchasing + G/A + W/H • Date : 16/06/2014 • Production • Participate: Quarry + RM + Kiln + CM + Packing • Date : 17/06/2014 • Sales & B2B & F/G & Logistic • Participate: Marketing + G/A + F/G + Logistic • Date : 18/06/2014 ~ 19/06/2014 • Full MFG Module Open Balance Plan Review • Participate: MIS • Date : 20/06/2014 • FIN Module • Participate: FIN Div. + Related Dept. • Date : 16/06/2014 ~ 27/06/2014 3

  5. Major Outstanding Issues 1. All the outstanding issues for the 2nd Simulation tests. should be completed before go-live. 2. Cost Accounting can support for 2 P/L and Dual Currency ( Including Packing part ) 3. FIN module can do the Simulation tests for the Dual Currency & 2 Language Description.     4. Elec / Q.C / Maintain Modules can allowed for Key User to do the Simulation tests. 5. MFG 52 Customized Reports should be completed before go-live. 6. B2B (query & report for Customer & Carrier )should be completed before go-live. 7. SMS ( all function should be completed before go-live ) 8. LiGu software delivery date will be 15/6/2014. 4

  6. Progress update HR & ESS Progress Update Module / Function • HRM will Go-live first on 01-July-2014 not including ESS module; Digiwin have to find out temporary solution for Shift-Table-Upload (Excel Upload by Each Department, and System can only allow update those Shift assignment data later than today) when HRM go-live (01-July) • HRM ESS module will go-Live independently, and now is planning to launch ESS Module on 01-Aug-2014. • HRM ESS module implementation will no need to integrate with electric flow platform (EFGP) for on-line approving, CFC will keep using manual approval process for those HR related form. • CFC expect the HRM ESS Form (ex. absent application) can have some validation rule to prevent un-accepted application in advance when employee fill ESS application from (ex. Can check with remaining annual leaves allowance).. Digiwin will provide Standard Validation Rule for ESS Forms to CFC and arrange ESS Gap analysis schedule before ESS Module Implementation. • HRM Module now is the most risky module for CFC ERP 01-July-2014 go-live target, and there are still have many customization need to be completed, CFC suggest Digiwin to considerate to put more related resources (ex. Consultants & SA) to share HRM consultant (Mr. Andrew)loading and to keep HRM go-live schedule Target. 5

  7. HPGP & Branch Office • Progress update Progress Update Module / Function From: letuansSent: Thu 29/05/2014 4:53 PMTo: ndkhangCc: thanhhai; truonghhn; mis; minhpqSubject: Testing ERP system at HPGP Dear Mr. Khang, We are please announce to launch testing the ERP system schedule at HPGP as follows:         + Time: 9:30 AM, Date: 30/05/2014         + Participation: KM, KU, Mr. Thanh Hai         + Computers: Entire the computers of MEC Dept. and PRD Dept. Please kindly send to MIS Dept. your test results record (form attach this mail) after completed. Thank you for your co-operation, 6

  8. ERP 2nd Round Operation Simulation Test http://tkcfc.dyndns.org/erp/Tiptop/2nd Round Operation Simulation Test/ 7

  9. ERP End User Training plan ( 9/6 ~ 20/6 ) http://tkcfc.dyndns.org/erp/End User Training/ 8

  10. ERP H/W Equipment Checking ( 9/06 ~ 20/06 )Completed 90% remaining 34 of computers • Scanner • Printer • Backup Server • Upgrade LiGu 9

  11. ERP Go-Live Preparation ( 9/6 ~ 20/6 ) • To share ERP Go-Live strategy and detail activities to inline with existing system. • To share Cut-off Strategy and Open Balance Preparation. • To get feedback and input to make in line with existing activities. • Support required for ERP Go-Live in 1st July 2014. • Update all the associated Management Procedure and ISO documents. • Clean all the testing data in the ERP database • Please reference: http://tkcfc.dyndns.org/erp/Implementation/CG ERP Go-Live Preparation.ppt 10

  12. Standard of the Parallel testing – Finished Goods From: chinhbh To: alexhsu Sent: Monday, May 12, 2014 4:46 PM Subject: Training Progam of F/G Dept. The comparison basic between the two system after 1/07/2014 parallel running, under our view are: 2.1. The DO shipping status (new system) and  L/B, I/S status report (current system) must be the same in: - The number of DO - Today loading q'ty of each DO, total loading q'ty - Balance q'ty of each DO, total balance q'ty 2.2. The Cement Daily Inventory Report must be the same with manual W/H inventory report (current system) for all Product. No. Please give us your support. Thanks & Best Regards  B. H. Chinh 11

  13. Standard of the Parallel testing – Cost Accounting From: alexhsuSent: Wed 14/05/2014 3:48 PMTo: huongdttCc: mis; chinhbh; financial; richardhsu; nick.lu@digiwin.biz; 李惠玉irishlee; ???ryanhan; ???tedsuSubject: About: CFC ERP Cost settlement comparison method with our existing systems Dear Ms. Thanh Huong         According to the 9/05/2014 bi-weekly meeting, Please provide Cost settlement comparison method with our existing systems, send to MIS before 19/5/2014. Thanks with Best Regards, Alex Hsu 12

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