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CFC ERP Project bi-weekly meeting (21/04/2014)

CFC ERP Project bi-weekly meeting (21/04/2014). The Schedule to Go-Live for CFC. GO - LIVE. ERP Go Live. Simulation Testing 50% (12-May). Simulation Testing 10% (15-Apr). ERP Go Live. Customization. Parallel Test Run. Test / Simulation. Basic Data upload. End User Training. 1.

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CFC ERP Project bi-weekly meeting (21/04/2014)

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  1. CFC ERP Projectbi-weekly meeting (21/04/2014)

  2. The Schedule to Go-Live for CFC • GO - LIVE ERP Go Live Simulation Testing50% (12-May) Simulation Testing10% (15-Apr) ERP Go Live Customization • Parallel Test Run • Test / Simulation • Basic Data upload • End User Training 1

  3. CFC KM/KU Examination http://tkcfc.dyndns.org/erp/Tiptop/Examination/ 08/04/2014 ~ 18/04/2014 • Purchasing • Participate: Purchasing + G/A + W/H • Date : 8/04/2014 ~ 9/04/2014 • Sales & B2B & F/G & Logistic • Participate: Marketing + G/A + F/G + Logistic • Date : 10/04 ~ 11/04 ; 17/04/2014 ; 18/04/2014 • Production • Participate: Quarry + RM + Kiln + CM + Packing • Date : 14/04/2014 ~ 15/04/2014 • Inventory • Participate: Warehouse + G/A • Date : 16/04/2014 • Financial & Accounting • Participate: Financial + Accounting • Date : 08/04/2014 ~ 18/04/2014 • Equipment Maintenance • Participate: Mechanical • Next month : ??? • Q.C • Participate: Q.C • Next month : ??? • Elec • Participate: Elec • Next month : ??? • SMS • Participate: MIS • Next month : ??? • HRM + ESS • Participate: HRD • Next month : ??? 2

  4. Progress update Finance & Accounting Sales Progress Update Next Plan Module / Function • Recheck all the basic data for CFC-TKP & CFC-HPGP. • Ms. Thanh Huong Provide Outstanding Issues. • FIN Customization for Vietnamese Description input (186) & Dual currency (250). Total costs about 416 programming hours ! • Overall conclusion, CFC agree to adopt two operation database for dual currency, but need to provide reliable program to make two account consist, but because it’s possible to have some adjust, so accounting department need to manually contra two account. • 2. For the overall consideration except Financial Accounting, already final to separate two Operation Database CFC-TKP ; CFC-HPGP B2B interface should have Vietnamese ( MIS will continue to replace Simplify Chinese to Vietnamese ) 1. Outstanding Issues: Sent: Wed 16/04/2014 11:52 AM 2. Marketing Dept. Training our Agents for the new B2B interface 3

  5. Progress update Production Distribution / Logistic Cost Accounting Progress Update Next action Plan Module / Function Outstanding Issues: Sent: Sat 19/04/2014 5:28 PM Confirm Customized Reports Sent: Sat 19/04/2014 5:23 PM Outstanding Issues: Sent: Wed 16/04/2014 11:52 AM Confirm Customized Reports Sent: Sat 05/04/2014 10:19 AM Digiwin explain that, because of this additional level process is a visual process so means need to auto generate related transaction from system, this will cause additional customization 88 hours not existing in the confirmed customization scope. So they need extra charge for this. Wait Digiwin consultant come to train on May 4

  6. Progress update Customization Reports Purchasing SMS Progress Update Next action Plan Module / Function Mr. Ted provided the spec. on Sat 15/03/2014 11:27 AM . Last confirm: Sent: Thu 10/04/2014 7:46 AM Wait Digiwin consultant come to train on May • Due to LiGu Database Structure can not fulfill with our existing Coding. So we proposed asks LiGu upgrade: • Open DB for Basic Data • Add LN No + BARGE ID • Windows 7 Version • Transaction export by each trip Confirm Customized Reports Sent: Sat 05/04/2014 10:06 AM 14/04/2014 we already sign the contract with LiGu and the delivery date will be 15/6/2014. Customization Report Spec. confirm ( Mr. Nick providing for us to confirm via email and should be finished before 28/3 ) -> CFC RPTs Spec Release Schedule (52 RPTs) : 28/3 : 25 RPTs ; 5/4 : 10 RPTs; 11/4 : 8 RPTs ; 18/4 : 5 RPTs ; 25/4 : 4 RPTs 5/04/2014 – 13 Reports 8/04/2014 – 2 Reports 17/04/2014 – 5 Reports 19/04/2014 – 11 Reports Still remaining 21 Reports 5

  7. Progress update Equipment Maintain Electric Power Q.C Reports Progress Update Next action Plan Module / Function 10/03/2014 For the Basic Data, Mr. Thanh suggest to use real case: One desktop computer found shutdown / overheated and suspected need to check or replace CPU or CPU fan, what is basic data we need to provide into TIPTOP system so as let thing done. Mr. Nick have explain the basic data on 19/3 Sent: Friday, April 18, 2014 4:05 PM PK Dept report due to need prepare big amount of basic data, which is expected to fill in by cement mill, wh on next Monday. So we will fully simulation test with true data by next week. Upon that, we will report back. Wait Digiwin consultant come to train on May Spec. confirmed on Wed 19/02/2014 3:23 PM Waiting for the Customization training Spec. confirmed on Mon 10/03/2014 10:40 AM Waiting for the Customization training Wait Digiwin consultant come to train on May 6

  8. Progress update HR & ESS Progress Update Next action Plan Module / Function • Mr. Andrew sent Sun 13/04/2014 5:41 PM • Provide the confirmation of annual leave customization. • 2. Set up the items of Leave and Overtime. • 3. Testing ESS application • 4. Set up Basic Salary formula • P/S Bonus Spec • P/S Bonus will be separate into P/S bonus parameters P/S Bonus Calculation and P/S Bonus Management • 2. Easy Flow shift table Upload Spec 17/04/2014 Skype with Mr. Andrew We had  a teleconference and explain our customization process for you. Basically, our customization process needs require unit confirm their requirements and signed it back the documents, and last we will follow your requirements and make what you need it. So now, I need you guys signed it back the documents , same as the content that we had discussed through SKYPE. We need HR department make confirm with your requirements and Mr. Alex will help you to verify the customization hours. If everything going smoothly, we hope Alex will signed back the requirements documents for us, and then we can keep ours customization on track. Before the application training, we need completed and verify some basic customization function, so that’s why I’m worried about those documents. In my opinion, I already have your requirements, but we still need the confirmation documents to make confirm the rules and regulation. so please do me a favor, thank you so much. Last, if there still remain any questions, please do not hesitate to let me know, we can arrange the Skype meeting or anything that I can do. Thanks a lot. 7

  9. CFC Operation Simulation Test • According to the ERP implementation plan, CFC 1st Round Operation Simulation Testing has begun, and please kindly to be noted that  • 1. Operation Simulation Test Scope on 15/04/2014 ~ 29/4/2014  •   Modules : Purchasing, Inventory, Production, Sales & B2B, F/G & Logistic, Fin & Accounting •   Locations :  TKP & HPGP  •   Testing Data Volume :  5% ~ 10% of  daily transactions •   Major Target :  (1)  Ensure ERP Major process can running well and do some fine turning                                    (2)  Let key users have more real practice chance • 2.     Although ERP Customized Reports are not ready, but key users can still go through new ERP Process to do Simulation Test, and checking result by ERP functions !Please reference to the training materials http://tkcfc.dyndns.org/erp/Operation Training Materials/ orhttps://tkcfc.dyndns.org/erp/Operation Training Materials/ • 3.     If there are any critical Issues or bugs will Block ERP process execution, Please provide the screen capture and MIS will sending to Digiwin project team to fix those issues timely. p.s. Ensure ERP Process and fine tuning  is also the original purpose for operation simulation testing. 8

  10. ERP 1st Round Operation Simulation Test • Detailed schedule and plan 9

  11. HPGP & Branch Office • Progress update Progress Update Next action Plan Module / Function MIS based on the instruction of Viettel and already make ERP server combine with our existing LAN on 25/03/2014. We sign the testing contract on 14/4/2014. TKP with HPGP TKP connect with HN & HCMC Branch 10

  12. Major Activities on Apr~May 2014 1.1st Round Simulation Testing 5 ~ 10% real data ( Starting from 15/4 ) 2. Continue for the Customization Report Spec. confirm 3.Invited Mr. Ted come for the ERP monthly reporting. ( 23/4 ~ 24/4 ) 4.Maintain + QC + Elec + HRM ESS + SMS Customization Training 5.Discuss End User Training plan 6.CFC Internal bi-weekly meeting 9/05 7.2nd Round Simulation Testing 50% real data ( Starting from 15/5 ) 8.Go-Live Preparation

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