Room Parent Leader Meeting - September (2013-2014)

1. Room Parent Leader Meeting - September (2013-2014)

2. Introductions • PTO Mission • Board Members • Support the Wednesday, Saturday and Sunday classes

3. Room Parent Leader Responsibilities • Facilitate Communications • Contact Information of each family in the class • School Communications • Teacher Communications • PTO Communications • Parent Teacher Conferences • Room Parent Scheduling and Coordination • K – Grade 6 can assign 2 room parents • Grade 7 and above – 1 room parents • Collect and manage classroom budget (i.e. teacher gifts, parties, Sports Day food and t-shirts, end of year student gifts) • Organize Sports Day • Collect Applications and complete Excel worksheet • Ordering Food and arranging T-shirts for students • Coordinate Relay teams • Can co-share responsibilities (total of 20 Service Points)

4. Room Parent Leader Responsibilities (continued) • RPL can assign Group Leaders • Treasury • Sports Day Group Leader • Other • 5 Service Points each role (1 person per role) • Attend mandatory RPL meetings (strongly encourage designate) - deduct 2 service points per meeting missed • Saturday and Sunday RPL no longer need to submit Room Parent service points and parents no longer need to enter their Room Parent service points • Wednesday RPL still need to submit monthly • Submit timely and accurate Service Points for Group Leaders at the end of the year • Details and Email will be provided at year end

5. RPL Meeting Schedule (50 minutes)

6. Service Point Policy • Service Point Deposit collected • 15 service points required for one (1) student family and 20 service points for families with two (2) or more students • General guideline of one service point for each hour served • Must serve as Room Parent at least once per school year for each student enrolled (Mandatory for all) • Completion of service – deposit rolled over to next year, otherwise pro-rated deduction from deposit • Review Service Points-to-date on Sycamore system

7. Parent Volunteer Sign-up • Room Parent scheduling by RPL • Parents do not have to enter Room Parent service points into Sycamore anymore (Saturday and Sunday classes) • RPL do not have to submit monthly Room Parent service points anymore (Saturday and Sunday classes) • Regularly scheduled jobs are open on the www.sccca.us site under PTO > Volunteer Signup • Sports Day volunteer signup also available now under www.sccca.us site under PTO > Volunteer Signup • Special events open 2 – 3 months in advance (announced in weekly announcements) • Chinese New Year Celebration (Available Nov – Dec)

8. Service Point Opportunities for Parents • Calculated for entire student population that there are enough • Routine Volunteering • Room Parent (maximum of 12 points) • Room Parent Group Leader (5 points) – Treasurer, Sports Day and Party Planner • PTO • Room Parent Service Point Team • Homework Club (1 point per hour served) – Native Chinese Speaker with functional English capabilities • Administrative Support (1 point per hour served) • Traffic Control • Safety Patrol

9. Service Point Opportunities for Parents (continued) • Special Events (1 point per hour served) • Chinese New Year Celebration Event • Service Points for each class participating • Main Coordinator (i.e. 12 points) • Assistants (i.e. 6 points each for two, 12 points for one, etc.) • Points TBD depending on responsibilities required • Sports Day (Date in April TBD) and Training • Support Team

10. Room Parent Responsibilities • Ensure safety and appropriate behaviors of the students during class and recess (includes accompanying younger students to restroom) • Assist teacher and maintain orderly learning environment • Set-up classroom as needed by the teacher and return classroom to same condition • AV equipment • desks • clean white board • remove trash into bins on each floor • Responsible for fulfilling obligation or find replacement

11. Questions Thank you Contact us: irvinechineseschoolpto@gmail.com