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Site License Advisory Team

Summary of the April 30, 2015 meeting agenda, including FTE counts, Microsoft renewal, MDOP, Azure, and price freezes, and renewal updates for SPSS, MATLAB, NVivo, and other software.

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Site License Advisory Team

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  1. Site License Advisory Team April 30, 2015 meeting

  2. Agenda • OSU Purchasing IT and eStores Vendor Expo Review • FTE Counts for Departments • Microsoft Renewal • MDOP, Azure, and Price Freezes • Renewals

  3. IT and eStores Vendor Expo • Thank you for coming out • IT vendors were pleased with turnout • Comments on inclusion of eStores vendors? • A survey will be going out to those who signed in at the door • Please fill out the survey if you receive it • Should arrive before May 15 • April 27, 2016 is next year’s date!

  4. FY16 FTE Counts

  5. MS FTE Counts: Forumulae • Microsoft FTE includes: • Full Time Faculty/Staff/GRA/GTA/GAA: 1 FTE • Part time Faculty/GRA/GTA/GAA: 1/3 FTE • Part time Staff: 1/2 FTE • Excluded: • Non-Knowledgeworkers (mechanics, landscapers, custodial, etc) • Staff/Fac who take classes are removed from the student counts

  6. MS FTE Counts: Formulae

  7. LANDesk Counts: Forumula • Microsoft FTE includes: • Full Time Faculty/Staff: 1 FTE • Part time Faculty: 1/3 FTE • Part time Staff: 1/2 FTE • Excluded: • Non-Knowledgeworkers (mechanics, landscapers, custodial, etc) • All Students, regardless of job title

  8. Oracle Headcounts: Forumula • Total Headcount (not FTE) • Includes only University: No Medical Center • Includes students • Part time students are ¼ of a headcount • College of Med Residents and Clinical Staff fall under “MedCenter” for this license • Student employees are removed from Fac/Staff count to prevent a double-count • Employees taking classes are removed from student count to prevent a double-count

  9. FY16 College/Offc FTE Counts

  10. Microsoft Renewal • Microsoft has offered the IUC a price-freeze on years 3-5 on our license • Total savings for OSU: $650k over 3 years • Total IUC savings: about $2 million • Deal also includes Office 365 E3 at no charge • Strings attached: • Azure purchase: $200k commit each year • MDOP purchase of 40k FTE’s

  11. Azure Purchases • The IUC has about $75k in Azure purchases lined up • We need a lot more • If you have any interest in Azure at all, please contact me at dangler.8@osu.edu

  12. Renewals: SPSS • SPSS: • In discussion on renewal for June 30 • How the software is packaged may change slightly • We might update to go from a named package solution to a bundle solution • We expect all modules to remain, and possibly to add one or two modules • Looking at Admin use as well, if the pricing comes back cheaper

  13. Renewals: MATLAB • Purchasing is intending to renew this as-is at this time • Quote for renewal should arrive in the coming month for our August 1 renewal • Some customers have been purchasing individual toolboxes: • To apply these, you must first associate with the OSU license. Do this by going through self-service, requesting the software, and following the instructions. http://go.osu.edu/it

  14. Renewals: NVivo • 150 seats to be renewed in June • Initial quote was an 8% increase • Negotiated to a 0% increase • No expected pricing changes • Codes expected in June

  15. Renewals: Other • xWin32 • Expected to renew on time • PowerTerm • Renewed, no change • Parallels • Expected to renew, pricing may change • Minitab • Renews August 30, expected on time.

  16. Questions/Comments • Next meetings • May 29, in TL 165 • June 30, in TL 165 • April 27, 2016 is the third annual IT & eStores Vendor Expo • For SLS Questions, copy software@osu.edu with any correspondence

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