Site License Advisory Team

1. Site License Advisory Team May 31, 2016 meeting

2. Agenda • Review of Microsoft Learning Event • Departmental FTE Counts • Microsoft Select Agreement • Microsoft Surfaces – Available at TechHub • Upcoming Renewals • Purchasing Updates: • Bids for enterprise-wide technology products

3. Microsoft Learning Session • On Wed., April 27, Microsoft presented on Windows 10, Azure, and O365. • Purchasing would like to hear any feedback you have on this event • We are considering making this a quarterly event. • Our next invitation is likely to go to Adobe

4. Departmental Microsoft FTE Counts On the top level, these counts describe the total FTE of each department, based on the following format: Full Time Fac/Staff are worth1 FTE Part Time Faculty/GRA/GTA are worth 1/3 FTE Part Time Staff are worth½ FTE Students are not included Classified positions who do not use computers (non-knowledgeworkers) are not included I am also able to provide a breakdown by Org or Department to the College/Offices. These are the numbers B&F will charge back for FTE-based products

5. Microsoft Campus Agreement • OSU’s Microsoft Campus Agreement renews on 6/30/2016 • We are looking at potential add-ons • Project/Visio (this will be done by department) • An email was sent out to DistCons to get further participation • System Center (full suite, campus-wide) • Advanced Threat Protection (not adding in) • Student Option licensing will remain in place, as is our Azure commit ($60k) • Negotiations continue, but we do not expect any major changes to the license aside from what is mentioned above.

6. Microsoft Select Agreement • OSU’s Microsoft Select Agreement expires on 6/30/2016 • Insight will remain our reseller at this time. • Insight has also indicated that they can and will co-term our license to match the new contract term • We will move from Select to Select Plus. • You will have to plan to renew Software Assurance and MSDN accounts when the agreement expires.

7. Microsoft Surfaces at Tech Hub • OSU Purchasing has found a way to make Surfaces available at Tech Hub • Pricing is discounted under CDWG pricing • Departmental and personal use is available • Surfaces come with the Education Bundle (comes with keyboard) • Models include: • Surface Pro 4 (base and upgrade) • Surface Book • Surface 3 • We will turn off eStores access to purchasing Surfaces through other vendors

8. Upcoming Renewals • Nvivo • Expiration Date: June 22 • Hard fail: (on or about) July 22 • OSU Purchasing is moving this Site-Wide • We are taking steps to change the cost structure on this product so people no long have to purchase single copies. • xWin • Expiration Date: June 31 • Hard fail: June 31 • Will renew with no change in service

9. Upcoming Renewals • SPSS • Expiration Date: June 30 • Hard fail: (on or about) July 31 • MATLAB • Expiration Date: August 30 • Hard fail: Sept. 30 • SAS • Expiration Date: Sept. 30 • Hard fail: Dec. 31 • None of these are expected to change much in price or features.

10. Parallels • Parallels has been removed from OCIO Self Service • We will be contacting Parallels to find out how to manage existing products this week.

11. Parallels Retirement:Alternative Options • OARnet’s VMWare contract includes Fusion at $48.10/copy, and $16.25/year for Service and Support • Parallels is available through TechHub at $39.99 (no maintenance) and can be ordered through eRequest • Also available through eStores for about $63, or $99 for Enterprise edition

12. OSU Purchasing IT Update • Purchasing is restricting new Learning Management System purchases, per OCIO • Bids in flight now • AutosysBatch Processing bid is pending award • Enterprise Integration Platform RFP has been extended to June 8 • OSUWMC is doing a bid for Secure Messaging, which is ongoing

13. Questions/Comments • Next meetings • Jun 30, 2016 • Jul 29, 2016 • Aug 31, 2016 • Sep 30, 2016 • Oct 31, 2016 • Nov 30, 2016