Site License Advisory Team

1. Site License Advisory Team September 30, 2015 meeting

2. Agenda • Renewals • MATLAB, Mathematica, Minitab • SAS, Secunia, Sigmaplot, Adobe, JMP, Maple • Microsoft Updates • Windows 10 • Office 2016 • Support Changes • ExamSoft • Usage-based recovery model description • Purchasing Updates: • Bids for enterprise-wide technology products • Update on Hardware

3. Renewals • Minitab - complete • MATLAB - complete • Mathematica - complete • SAS • Secunia • Adobe • Sigmaplot • JMP • Maple

4. Renewals: Minitab • License Server updated September 1 • No apparent impact to customers • We did notice a breakdown in the license server before any customers did, and updated it without generating any incidents • Breakdown related to an old v. 14 product attempting to license against the server

5. Renewals: MATLAB • Codes available in Self Service • Codes did not change, which means updating is easier than it has been.

6. Renewals: MATLAB • Details on license update process: • http://ocio.osu.edu/KB04872 • All customers (approx. 8,000) have been contacted • Requested since 8/1: email sent with codes • Requested 1/1-7/30: email with info on how to re-request sent. • Network licenses still need a request to OCIO • Network licenses are priorities today • Request via Self-Service: http://go.osu.edu/it

7. Renewals: Mathematica • On 9/1, Mathematica exipred and codes stopped working • We attempted to negotiate addition of Wolfram Alpha Pro, but were unsuccessful • The license has been updated • Licenses have been extended for current users, and new users can install

8. Renewals: SAS • Codes should begin to provide warnings Nov. 15 • Codes will continue to work until Dec. 31 (hard fail) • There is a funding gap on this product • Usage is higher than payments • Purchasing will audit SLSCs who downloaded, but did not pay in FY15

9. Renewals: Secunia • Current license is uncapped • Current usage is less than 10,000 machines • We will not be renewing an unlimited license • Renewal site wide is currently quoted at $92,141.00 for 3 years • We will be contacting individual departments for cost shares, based on usage, early next week

10. Renewals: Adobe CC • Adobe CC is up for renewal this month • Year 2 of a 3-year contract • No price change/increase • There are no new codes or processes to update • TechHub is working to handle home use distribution

11. Renewals: Other Products • Sigmaplot • Expected renewal on time • Codes expire Dec. 31 • JMP • Expected renewal on time • Codes warn Jan. 15, hard fail March 1 • Maple • Expected renewal on time • No code expiration for this product

12. Microsoft Windows 10 • KMS Servers Updated • Education and Enterprise editions available in Self Service for SLSC’s • IT Service Desk recommends Enterprise edition for Faculty and Staff machines • Microsoft now recommends skipping Windows 8 if you have not deployed

13. Microsoft Office 2016 • Office 2016 became available for Mac machines in late August • IT Service Desk tested it, and it works • There is a screen for signing into your Microsoft Account. This can be skipped in most cases. • If your department uses a tool such as Casper or LanDesk to push Office 2016 it may need to be repackaged as license issues were encountered during testing of a push. • Information on the issue with packaging can be found at: https://derflounder.wordpress.com/2015/08/05/creating-an-office-2016-15-12-3-installer/

14. Microsoft Office 2016 • Office 2016 Pro Plus for Windows is expected soon • Date yet unknown • We expect similar sign-in requirements, but likely an easier distribution process

15. Support Changes • OSU Purchasing is reassigning part of a resource to help SLS • Eric D’Huyvetter will provide some time for incident and request management • Two products are beginning the move on support changes (more detail next month): • ESRI – ESRI/ArcGIS support will be moving to Arts & Sciences • Qualtrics – We have begun discussions on moving this to OCIO for central support

16. Possible Site License: ExamSoft • ExamSoft offered pricing is as follows: • $12/test taker for 10,000 • $8/test taker for 25,000 • $4/test taker for 50,000+ • Currently, we have 5,000 active test takers at $40-45/taker • We believe our current need is for 10k test takers • ExamSoft is willing to provide the 50k tiered pricing for 30k test takers

17. SLS Chargeback Models • Purchasing is reviewing a usage-based model to supplement discussion on FTE-based models • We have obtained all request information for copies of all software downloaded • Advantages of Usage-Based • Real picture of what’s in use where • Easy to track • No issue with products with a “counted” license • Disadvantages • Harder to predict • Will lead to lower usage of more powerful software (and thus, lower value for those purchases)

18. SPSS By Usage

19. SAS & MATLAB By Usage

20. OSU Purchasing IT Update • Bids in flight now • A bid has been released for an enterprise-wide Enterprise Resource Planning (ERP) replacement • Seeking a cloud-based solution • Expected to close in about a month • Updates to Computer Hardware costs: • Dell and HP have both given us a price decrease on certain models of their PC’s and notebooks. • Prices are updated in their respective eStores catalogs. • For further information, contact HP and Dell.

21. Questions/Comments • Next meetings • October 30, location TBD • April 27, 2016 is the third annual IT & eStores Vendor Expo • For SLS Questions, copy software@osu.edu with any correspondence