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Site License Advisory Team

Summary of IT Advisory Team meeting on March 31, 2015, discussing Qualtrics, Secunia, ExamSoft, Adobe CC Home Use, Microsoft renewal options, OSU purchasing, and more.

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Site License Advisory Team

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  1. Site License Advisory Team March 31, 2015 meeting

  2. Agenda • Qualtrics • Secunia Presentation • ExamSoft • Adobe CC Home Use • Microsoft Renewal Options • Renewals and Upgrades • OSU Purchasing IT and eStores Vendor Expo

  3. Qualtrics • We have several KB articles created for sign-in, upgrade codes, and collaboration. • KB04697 – Sign-in • KB04699 – Upgrade Codes • KB04706 – Collaboration • Department contacts have been set up for many of the academic units. We also have setup contacts for non-Academic units as well. • Contact dangler.8@osu.edu to set up a departmental administrator (or more than one)

  4. Secunia Presentation • Secunia license expires in Nov. 2015 • Original purchase paid for by Engineering, OCIO Security, and OSUMC • We will begin exploring renewal in future meetings

  5. Identity Finder CIC Contract • The Committee on Institutional Cooperation (CIC) has entered into a contract with Identity Finder for DLP. • Contract guarantees pricing for perpetual licenses and maintenance going forward • These slides are informational only: they do not represent a departure from the Symantec DLP product provided by Enterprise Security • If you wish to use Identity Finder, please work with Enterprise Security directly.

  6. ExamSoft • Arts and Sciences and ODEE are working on a license • ExamSoft is an exam authoring tool to create and distribute tests online, with feedback to faculty regarding data and insights into how tests are working • If you have interest, please contact Mike Kaylor in ASC: Kaylor.1@osu.edu

  7. Adobe CC Home Use • OSU Purchasing is working on this agreement a bit more • Questions remain in Adobe and in OSU about the scope of usage • We have found ways to distribute the software • OSU Purchasing will be working on Single Sign-On so we can avoid going through a third party vendor.

  8. MS Office 365 • OSU Purchasing and OCIO are working together on this • Timeline: • Student O356 is now scheduled for July 2015 • Faculty/Staff O365 will be a separate project begun after that. • There are technical and tenant issues that need to be resolved before Fac/Staff O365 can be rolled out.

  9. Microsoft Renewal • Our agreement comes up on 6/30, when we will enter year 3 of our 5 year agreement. • Microsoft’s landscape continues to change: • O365 released to students “at no charge” in Oct 2013 • O365 released to fac/staff “at no charge in Dec. 2014 • Windows 10 to be a free consumer upgrade

  10. Microsoft Renewal • Last year, we held Microsoft to Year 1 pricing with the release of the Student Option. • This year, we have four options to review for additional value and cost-savings • E3 or E4 uplifts to O365 • MDOP • Azure • Price Freeze, at Year 1 or Year 2 pricing

  11. Microsoft Renewal: E3/E4 • Currently, OSU has E2 options on O365 • E3 would provide upgrades like: • Legal Hold, Business Calendar, Online Meetings, Discovery, Enterprise Yammer, etc. • E4 would provide Plus CALs • Essentially, PBX integration • Because OSU hosts Exchange on-site, there are few benefits for us • The IUC might see many more benefits, though.

  12. Microsoft Renewal: MDOP • MDOP (Microsoft Desktop Optimization Pack) includes several products: • Virtualization Products: • Application Virtualization (App-V) • User Experience Virtualization (UE-V) • Enterprise Desktop Virtualization (MED-V) • Management Products • Advanced Group Policy Mangement (AGPM) • BitLocker Administration and Monitoring (MBAM) • Restore Products • Diagnostics and Recovery Tool (DaRT)

  13. Microsoft Renewal: MDOP • App-V, MBAM, and DaRT are the big interests we’ve heard on campus • App-V would allow you to virtualize applications without VMWare products • MBAM allows for management of BitLocker on a level that would likely reduce a lot of headaches and help us move beyond tactical on this encryption technology • DaRT is great for help desks and can even fix machines that can’t boot properly

  14. Microsoft Renewal: MDOP • MDOP has a lot of value to OSU • 15,000 devices have been reported by interested colleges already • On an FTE basis, it is not expensive and might be an easy win • MDOP does not have easily recognizable value to the end-user, however • Other IUC schools are not as interested as we are

  15. Microsoft Renewal: Azure • Azure is Microsoft’s cloud computing solution • Microsoft is asking for a small commit from each school to open up the product for deeply discounted use • In combination with a price freeze, this may be a direction to go. • Schools are mostly not prepared to make full use of Azure at this time (or any other cloud solution.

  16. Microsoft Renewal: Price Freeze • If we can freeze pricing at Year 1 or Year 2, there are some savings: • Freeze at Year 1: $125k savings • Freeze at Year 2: $82k savings • This appears to be a fallback point if the IUC can’t agree on a product to go after • Savings don’t add value to the license, and cost changes on a per FTE basis are small (about $1/FTE)

  17. Upcoming Renewals • PowerTerm Pro • Parallels • We have more activations than OCIO was paid for, working with Parallels on what this means • xWin32 • If you are a cost share, we’ll be contacting you.

  18. IT and eStores Vendor Expo • April 15, 2015 • Expanded this year to include other service vendors • Presentation focus remains on IT vendors • Vendor presentations from: • Adobe • Advizex • Aruba • CDWG • Cisco • Dell • Juniper • Microsoft • Oracle • Red Hat

  19. IT and eStores Vendor Expo • Adobe • “The Connected Creative: How to Leverage Creative Cloud in a Mobile-First World“ • Rolta Advizex • “Converged Solutions“ • Aruba • “Providing Robust, Reliable, Secure Network Access for the Campus” • CDWG • “CDWG Cloud 401: Cloud Survey Results and the State of Cloud in Higher Education” • Cisco • “Building a Collaborative Platform” • Dell • “Evolution of Data Center Solutions for Virtualization and Storage”

  20. IT and eStores Vendor Expo • Juniper • “Software and Networking: Juniper Automation and Orchestration” • Microsoft • “Windows Devices in Education and Office 365” • Oracle • “Cost of Education” • Red Hat • “RedHat Infrustructure Site Subscription FHISS: REdHat Enterprise Linux, RedHat Enterprise Vitualization, Open Stack, Cloud Forms, RedHar Storage Server” • Uniprint • “UniPrint's New Online Ordering System”

  21. Questions/Comments • Next meetings • Mar 31, in TL 165 • April 15, 2015 – Second Annual IT Vendor Expo • For SLS Questions, copy software@osu.edu with any correspondence

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