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Dr. C.N . Mahesvaran , IAS., State Project Director Sarva Shiksha Abhiyan TamilNadu 14-08-2013

Showcasing ICT Practices – Learning from State Experiences Presentation On “ EDUCATIONAL MANAGEMENT INFORMATION SYSTEM” IN TAMILNADU . Dr. C.N . Mahesvaran , IAS., State Project Director Sarva Shiksha Abhiyan TamilNadu 14-08-2013. Tamil Nadu An Overview. STATE PROFILE.

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Dr. C.N . Mahesvaran , IAS., State Project Director Sarva Shiksha Abhiyan TamilNadu 14-08-2013

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  1. Showcasing ICT Practices – Learning from State ExperiencesPresentation On “EDUCATIONAL MANAGEMENT INFORMATION SYSTEM” IN TAMILNADU Dr. C.N. Mahesvaran, IAS., State Project Director SarvaShikshaAbhiyan TamilNadu 14-08-2013

  2. Tamil Nadu An Overview

  3. STATE PROFILE Area : 1.30 lakh Sq.km Revenue Districts (SSA-30) : 32 Corporations : 10 Municipalities : 126 Community Development Blocks : 385 Village Panchayats : 12,524 Habitations (including urban) : 95,010

  4. SCHOOLS Source: U-DISE 2012

  5. TEACHERS Source: U-DISE 2012

  6. STUDENTS Source: U-DISE 2012

  7. Organizational structure

  8. School Education Department – Highest Budget Allocation in the State Rs. In Crores Rs. In Crores

  9. Welfare Schemes

  10. SHORTFALL IN PRESENT SYSTEM • Accuracy of data regarding schools, teachers, and students not authentic • Delay in communication(intra and inter department • Ineffective reporting mechanism • No effective system in place for tracking children both in school and out of school • lack of effective monitoring of the schemes announced by the Government • wastage of time in repeated data collection often resulting in duplication of data • lack of integration with UDISE and AADHAR

  11. MEASURE TO CURB SHORTFALL • The above defects lead to a study to identify a suitable methodology • In house study was taken up in coordination with the research division of Anna University namely, AU-KBC Research Centre • Many rounds of meetings were held with all the Directorates by Anna University • THE OUTCOME OF THE STUDY………

  12. Evolution of Educational Management Information System (EMIS) • The Hon’ble Chief Minister announced creating of an Educational Management Information System (EMIS) and the same came to existence in the academic year 2012-13 • A pilot was taken up in five schools in Tiruchirapalli District • It is proposed to scale up the same to all the schools in 2013-2014.

  13. Hon’ble Chief Minister inaugurated the Educational Management Information System on 05.09.2012

  14. EMIS – COMPONENTS

  15. EMIS - FEATURES • Single Point Entry for State School Education Department • Unified, integrated, assimilated data of Schools, students, teachers from U-DISE, Aadhar, etc.. • Extensive Reporting Mechanism • Monitoring of teacher attendance • Smart Card for students with unique ID number integrated with AADHAR • Education content server provides textbooks, interactive videos, learning materials outside of the textbooks • Facilitates intra departmental communication

  16. State EMIS Cell • A well equipped IT-cell has been established with • 6 Hi-End Servers – of 64 GB RAM 16 core dual processor (Xeon) Capacity of HDD - 2 TB • 15 computers, • State of art infrastructure facilities • well furnished Conference room. • 8 Technical persons (System Analysts and Programmers) and 3 Data Entry Operators from the districts were selected and trained to run the EMIS cell • The Data Entry Operators at the field level have been trained to upload the data in to the EMIS

  17. FORMATS • Formats were devised for capturing the required data with respect to • Schools • Teachers • Students

  18. FORMAT – SCHOOL PROFILE – SNAPSHOT

  19. FORMAT – TEACHER PROFILE – SNAPSHOT

  20. FORMAT – STUDENT PROFILE – SNAPSHOT

  21. Work done so far • Out of 56573 schools the details of 56336 schools have been uploaded • For 5.5 lakhs teachers the details of 3.2 lakhs have been uploaded • For 1.35 crores students the details of 1.17 crores students have been uploaded

  22. OUTCOME - DEPARTMENT • Quick Reporting Mechanism resulting better planning • Reduce the duplication of work • Good communication between various stakeholders viz Government, officials, teachers, students, parents and society • Data migration, analysis, mining from macro to micro level

  23. OUTCOME - Schools • Reporting Mechanism resulting better planning • Reduce the maintenance of cumbersome registers • Reduce the burden of work in teachers • Assisting in teaching with ECS

  24. OUTCOME - Students • Tracking of student from birth to 12th standard • Monitors admissions, attendance and performance of the student • Getting benefit on time • Enriched and flourished education contents to enhances child’s knowledge, potentiality and talent

  25. OUTCOME - Teachers • Maintenance of Service Registers • SMS based Monitoring to improve the quality • Timely getting benefits viz. salary, increments, leave • Enhances the quality of teaching using ECS

  26. Thank You

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