Single Plan for Student Achievement (SPSA ) 2010 Template

1. Single Plan for Student Achievement (SPSA)2010 Template ACPA Presentation April 28, 2011 Lupe Andrade, SBCSS Consultant Yolanda Contreras, SBCSS Consultant

2. References This presentation is based upon The Guide to the Single Plan for Student Achievement (SPSA) available on the CDE SPSA Web page at http://www.cde.ca.gov/nclb/sr/le/singleplan.asp and information from the California School Accounting Manual (CSAM)is available on the CDE Definitions, Instructions, & ProceduresWeb page at http://www.cde.ca.gov/fg/ac/sa/.

3. What is the SPSA? • A single school plan required by state law… Education Code (EC) Section 64001 • For schools participating in state and federal categorical programs funded through the Consolidated Application • Employing a continuous improvement cycle • To raise student performance to the level of state standards

4. SPSA Planning Process • Roles and Responsibilities of Governance Councils and Advisory Committees • Required Content of the SPSA including proposed expenditures • SPSA Development Steps • On-going Monitoring This session focuses on:

5. Why a Single Plan? • The SPSA is required based upon a local educational agency’s (LEA) application for programs funded through the Consolidated Application and operated at the school. • The school site council (SSC) must develop a SPSA that consolidates all plans required by these programs.

6. Form C: Programs Included in this Plan The School Site Council intends for this school to participate in the following programs: (Check the box for each state and federal categorical program in which the school participates and, if applicable, enter amounts allocated. The plan must describe the activities to be conducted at the school for each of the state and federal categorical program in which the school participates. If the school receives funding, then the plan must include the proposed expenditures.)

7. Basic Requirements of the SPSA • Shall align activities with school goals for improving pupil achievement • Shall base goals upon an analysis of verifiable state data • Shall address how it will be used to improve the academic performance of all pupils proficient and beyond • Shall identify the schools’ means of evaluating progress toward accomplishing those goals (EC Section64001)

8. Basic Requirements of the SPSA (Cont.) • Shall address how state and federal law governing these programs will be implemented • Shall be reviewed annually by the SSC and updated, including proposed expenditure of categorical funds • Shall be reviewed to assure that the plan is consistent with the district local improvement plan, and approved by the local governing board at a regularly scheduled meeting whenever there are material changes that affect the academic programs for students (EC Section 64001[d], [f]; 5 CCR 3930)

9. Section 1 Composition, Roles, and Responsibilities of Governance and Advisory Committees

10. SSC Composition (Cont.) a. In elementary schools (minimum of ten members), • Half the members are the principal, classroom teachers, and other school personnel. Classroom teachers are a majority of this group. • Half the members are parents or other community members. (EC sections 52852, 64001[g])

11. Composition of an ElementarySSC Minimum Size Ten

12. SSC Composition (Cont.) • In secondary schools (minimum of 12 members) • Half the members are the principal, classroom teachers, and other school personnel. Classroom teachers are a majority of this group. • Half the members are equal numbers of students and parents. (EC sections 52852, 64001[g])

13. Composition of a SecondarySSC Minimum Size Twelve

14. Form D School Site Council membership

15. Roles and Responsibilities Review and interpret academic achievement data SSC seeks input of applicable advisory committees SSC develops goals and activities to meet assessed student needs, approves, and recommends the SPSA to the local board Local board approves the SPSA or disapproves it for stated reasons School and district administration supports planning and implements approved SPSA

16. Examples of Advisory Committees • Economic Impact Aid/Limited English Proficient (EIA/LEP) district advisory committee known as the District English Learner Advisory Committee (DELAC) • EIA/LEP school level advisory committee known as the English Learner Advisory Committee (ELAC) • EIA/State Compensatory Education (EIA/SCE) district advisory committee known as the District Advisory Committee (DAC) • EIA/SCE school level advisory committee known as the School Advisory Committee (SAC)

17. Advisory Committees Role Applications for EIA funds through the Consolidated Application must contain a certification of participation by the EIA/DELAC and EIA/DAC in the planning process and the district advisory council chairperson’s signature. The EIA/ELAC and EIA/SAC advises the SSC regarding the state compensatory education program. The SPSAcontains an assurance the ELAC and SAC were consulted during the development of the SPSA by the SSC. (5-CCR Section 4423)

19. Section 2 Planning Steps for the SPSA

20. GOVERNANCE AND ADMINISTRATION FUNDING Revise Improvement Strategies and Expenditures INVOLVEMENT Reaffirm or Revise School Goals STANDARDS, ASSESSMENT, AND ACCOUNTABILITY Approve and Recommend SPSA to Local Governing Board Reach Desired Outcomes Seek Advisory Committees Input Monitor Implementation TEACHING AND LEARNING STAFFING AND PROFESSIONAL DEVELOPMENT Measure Effectiveness of Improvement Strategies ACCESS

21. Step 1: Analyze Student Performance and Program Quality • Assess the academic performance of all student groups • Consider the effectiveness of current program for each

22. Review Achievement Measures • Standardized Testing and Reporting [STAR] data • CAHSEE • API • Adequate Yearly Progress (AYP) • California English Language Development Test (CELDT) • Local benchmarks and curriculum embedded assessments

23. Program Assessment Tools • Academic Program Survey (APS) • District Assistance Survey (DAS) • School Accountability Report Card (SARC) • English Learner Subgroup Self Assessment (ELSSA) • Inventory of Supports and Services for Students with Disabilities (ISS) • Student grade patterns • Student work samples

24. Nine Essential Program Components of the APS • SBE-adopted English-language arts (ELA) and math curricula materials • Monitoring of instructional time and an effective master schedule • Pacing guides • Materials based training for administrators

25. APS (Cont.) • Materials based training for teachers; highly-qualified teachers (HQT) and fully credentialed teachers • Assessment and monitoring, including embedded assessments to guide curriculum and instruction • Instructional support for teachers including coaching and content experts

26. APS (Cont.) • Grade level collaboration in kindergarten through grade eight and subject matter collaboration in grades nine through twelve • Fiscal allocations in SPSA support ELA and math

27. Accountability On an annual basis, the LEA and the SSC determine if the assessed needs of students have been met by the instructional strategies for those students not yet meeting state academic content standards. (20 USC 6314[b][1][2] Schoolwide Program, 6315[c][2] Targeted Assistance Program; EC 64001[f])

28. Fiscal Requirements: Maintenance of Effort …expenditures of the LEA and the State by the LEA for the preceding fiscal year was not less than 90 percent of the combined fiscal effort or aggregate expenditures for the second preceding fiscal year… (ESEA Section 9521)

29. Fiscal Requirements: Comparability • A local educational agency-wide salary schedule • A policy to ensure equivalence among schools in teachers, administrators, and other staff • A policy to ensure equivalence among schools in the provision of curriculum materials and instructional supplies. Schools which receive categorical funds shall have base expenditures comparable to nonparticipating schools. Assurance that the LEA has: (ESEA Section 1120)

30. Fiscal Requirements: Supplement not Supplant State and federal categorical funds must be used to supplement, not supplant existing state and local fiscal efforts. Funds must not be spent for costs which would, in the absence of the categorical program, be met by the general fund. (ESEA Section 1120)

31. Basic Fiscal Rules for Activities Included in the SPSA • Proposed expenditure of funds must be used to raise the academic achievement of students to the level of state standards. • Activities/actions funded must supplement the core educational program for students not yet meeting proficiency.

32. Administrative Costs Up to 15 percent may be spent for administrative costs, including indirect costs, incurred at the school and district office in support of these programs. Note: Some categorical programs may have additional, more stringent requirements. This rule does not supersede those requirements.

33. 15 Percent Expenditure Cap What does the 15 percent administrative cap mean? For example: If an LEA has already spent 12 percent on direct administrative costs, then it can claim only 3 percent for indirect costs, even if the approved rate exceeds 3 percent. • Indirect costs plus direct administrative costs may not exceed 15 percent.

34. Form B: Centralized Support for Planned Improvements in Student Performance The School Site Council has analyzed the planned program improvements and has adopted the following program support goals, related actions, and expenditures to raise the academic performance of students not yet meeting state standards

35. Presume Supplanting Occurred if: • Required to be made available under federal, state, or local laws • Provided with non-federal funds in prior year • Provided to participating children if those same services were provided to non-participating children with non-federal funds (A-133 Compliance Supplement) State or federal categorical funds were used to provide services that were:

36. Step 2: Seek Input • Obtain input from all applicableschool advisory committees • Listen to all stakeholders: staff, students, parents, and community • Identify barriers and opportunities • Establish a commitment to shared goals

37. Step 3: Affirm or Revise School Goals • Derived from student performance data • Addresses related educational practices • Aligned with academic standards • Attainable in the time available • Specifies participants • Measurable Attributes of effective school goals:

38. Step 4: Revise and Prioritize Strategies to Improve Student Achievement • Focused on student achievement, curriculum, and instruction • Based on accurate, verifiable needs assessment • Aligned to specific performance goals • Focused on specific participants • Provides means to measure progress • Proposes expenditures specific to goals • Sets start and completion dates • Addresses all appropriate dimensions Attributes of successful strategies:

39. Prioritize Strategies to Improve Student Performance • Once the specific activities to meet student needs are determined, they must be prioritized in order of importance. • Next specific activities will then need to have specific costs attributed to their implementation. • Then costs need to be attributed to the appropriate program. • Finally the SSC will propose expenditures to implement the specific strategies.

40. Form A: Planned Improvements in Student Performance • The School Site Council has analyzed the academic performance of all student groups and has considered the effectiveness of key elements of the instructional program for students failing to meet academic performance index and adequate yearly progress growth targets. As a result, it has adopted the following school goals, related actions, and expenditures to raise the academic performance of students not yet meeting state standards:

41. SSC Assurances As part of submitting the SPSA, the SSC assures the local governing board that it: • Is properly constituted(membership meets statutory requirements) • Has reviewed its responsibilities • Sought input from applicable advisory groups • Developed/Reviewed program content requirements and budget • Recommends the SPSA to the local governing board for their approval

42. Form E: Recommendations and Assurances The school site council (SSC) recommends this school plan and proposed expenditures to the district governing board for approval and assures the board of the following: • The SSC is correctly constituted and was formed in accordance with district governing board policy and state law. • The SSC reviewed its responsibilities under state law and district governing board policies, including those board policies relating to material changes in the Single Plan for Student Achievement (SPSA) requiring board approval. • The SSC sought and considered all recommendations from the following groups or committees before adopting this plan (Check those that apply): ___ State Compensatory Education Advisory Committee __________________ Signature ___ English Learner Advisory Committee _______________________________Signature ___ Special Education Advisory Committee _____________________________Signature ___ Gifted and Talented Education Advisory Committee ___________________Signature ___ District/School Liaison Team for schools in Program Improvement ________Signature ___ Compensatory Education Advisory Committee _______________________ Signature ___ Departmental Advisory Committee (secondary) ______________________ Signature ___ Other committees established by the school or district(list) _____________Signature • The SSC reviewed the content requirements for school plans of programs included in this SPSA and believes all such content requirements have been met, including those found in district governing board policies and in the local educational agency plan. • This SPSA is based on a thorough analysis of student academic performance. The actions proposed herein form a sound, comprehensive, coordinated plan to reach stated school goals to improve student academic performance. • This SPSA was adopted by the SSC at a public meeting on: _______. Attested: _________________________ _______________________ ________ Typed name of School Principal Signature of School Principal Date _________________________ _______________________ ________ Typed name of SSC Chairperson Signature of SSC Chairperson Date

43. Step 5: Governing Board Review • The local governing board reviews and approves the SPSA annually and whenever there are material changes to the plan (e.g., the school is designated as Program Improvement). • The local governing board may return the SPSA to the SSC for revision if it violates federal, state or local statute, regulation or policy. If the board returns the SPSA to the SSC, it must specify why the plan was flawed. (EC Section64000[g])

44. Step Six: Implement the Plan • The district administration and site administration are responsible for implementing and evaluating the activities included in the SPSA as approved by the local governing board. • Administration of the plan includes assigning, directing, and supervising project staff; purchasing materials and equipment; and accounting for project funds. The administration also may support the planning process by providing training and information to the SSC and applicable advisory groups, or by developing proposals for the SSC’s consideration.

45. Step Seven: Monitor Implementation • Monitoring will be made easier if the plan specifies actions, dates, estimated costs, and measurable anticipated student academic outcomes, as well as personnel involved and responsible. A plan that is too general can minimize accountability and diminish results for student achievement. • Monitoring should follow the calendar of events established by the SPSA to verify timely implementation and achievement of objectives critical to the success of the plan, such as: • Assignment and training of highly qualified staff to positions identified in the plan • Identification of student participants • Implementation of services • Provision of materials and equipment to students • A calendar for initial and ongoing assessment to measure student performance against benchmarks indicated in the plan • Verify evidence of progress made toward SPSA goals • As the implementation of planned activities unfolds, the SSC should verify the success of each major event for every student group identified in the goals and share this information with advisory committees and other interested parties.

46. The SSC May Revise SPSA Mid-yearif: • An activity fails scheduled benchmarks • Material academic changes occur • Fiscal allocations change • Selected means or personnel cannot be procured • Demographic changes occur • An activity is found non-compliant • A planned activity is not supported

47. Mid-year Changes to the SPSA • Any of the following factors may indicate a need to amend the SPSA during the school year: • A major service or activity proves ineffective, and students are at risk of not meeting achievement goals • Staff, equipment, or materials essential to the plan cannot be procured (e.g., unfilled positions, or materials that could not be supplied) • Material changes occur that affect the academic programs • School boundaries or demographics suddenly change • An activity is found to be non-compliant with state or federal law • A planned activity is not supported by staff, parents, or students The SSC may amend the plan at any time and any revision must be approved by the local governing board.

48. Resources • Title 20, United States Code http://www.access.gpo.gov/cgi-bin/cfrassemble.cgi?title=200920 (Outside Source) • Title 2, Code of Federal Regulations http://www.access.gpo.gov/cgi-bin/cfrassemble.cgi?title=201002 (Outside Source) • Title 34, Code of Federal Regulations http://www.access.gpo.gov/cgi-bin/cfrassemble.cgi?title=200934 (Outside Source) • EDGAR http://www2.ed.gov/policy/fund/reg/edgarReg/edgar.html (Outside Source) • OMB Circular A-87 http://www.whitehouse.gov/omb/circulars/a087/a87_2004.pdf (Outside Source) • California Education Code http://www.leginfo.ca.gov/.html/edc_table_of_contents.html (Outside Source) • Title 5, California Code of Regulations http://government.westlaw.com/linkedslice/default.asp?Action=TOC&RS=GVT1.0&VR=2.0&SP=CCR-1000 (Outside Source) • California School Accounting Manual (CSAM) http://www.cde.ca.gov/fg/ac/sa/