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Fundraising for Your State

Fundraising for Your State. Bob Donnelly (DE). Fundraising. It is the process of soliciting and gathering contributions by requesting donations from individuals, businesses and other foundations. Why should You Fundraise?.

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Fundraising for Your State

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  1. Fundraising for Your State Bob Donnelly (DE)

  2. Fundraising • It is the process of soliciting and gathering contributions by requesting donations from individuals, businesses and other foundations.

  3. Why should You Fundraise? • You fundraise for a sense of purpose or meaning that you find in your work. • Fundraising provides financial freedom for a non-profit to pursue their mission. • Most people continue to fundraise because they strongly believe in their mission and they have a vision for their organization.

  4. Publicity • The success of your Fundraiser depends on how much publicity your group can attract. Community awareness will always increase your overall financial results. • Press Releases • Website • Facebook • Flyers/Posters • Other Events

  5. Press Releases • Do public announcements. DSRC utilized radio talk show hosts, they did FREE announcements over the air. • Public Service Cable Channel (Free) • Newspaper ads (Small Fee) $180.00 sm ½ pg ad. • Target your audience. Delaware has a local free paper called the Spark that targets locals under 40yr.

  6. Website / Facebook • Society website and Facebook is the easiest way to spread the word, communicate and highlight your goals , thank your sponsors, thank individuals who made contributions and give constant updates. • E-mail- Spread the word, do the chain e-mails. • DSRC used a server called Piryx, which allowed us to put pictures of people and collect donations via Credit Card. They charged about 4.5 % of transaction fee.

  7. Flyers / Posters • Place at local Hot Spots that are highly visible and high traffic areas. -Depending on what cliental you are looking for will determine where you are placing the advertisements.

  8. Preparation for the event • Recruit good volunteers - Start early - Energetic and Helpful • Define Positions -Set up a list that clearly defines: - Job roles, responsibilities, and expectations. • Be proactive, target specific skill sets: match up tasks with personalities. • Have a core of volunteers with experience and fill out the rest with ones that you can groom.

  9. Board Members • Use Them !! Every member should be involved in one way or another. • Every board member has connections with someone within the community. Utilize !! • Every board member should make a contribution to your event. • The more people that get the word out the more successful your event will be.

  10. Failures / Mistakes • Lack of Planning- Start out with a time line at least 6-8 months. Get the ball rolling • Don’t repeat the fundraiser if the results were marginal. “The goal is to make money not lose it!” • Not enough help- You could burned out your core group. • Low quality merchandise- stay within a budget but don’t be cheesy.

  11. Inadequate sales presentation- If volunteers are selling items make sure they know the script, you want them all to be on the same page, you don’t want missed opportunities == less $$$. • No Donation script- Have a donation letter sent out to prospective donors with your organizations letterhead describing your mission.

  12. Why does the DSRC Fundraise?

  13. Members • We offer free CEU Dinners to a limited number of members. • We offer “A Night Out At The Blue Rocks” tickets to the Wilmington Blue Rocks, a minor league Baseball Team in Delaware, limited number of members. • Free Hayride and BBQ before Halloween for members and their families. • Free Bowling Night to a limited number of members.

  14. Asthma Camp • Asthma Camp takes place over 3 weeks each summer, one week in New Castle County one in Sussex County and one in Kent County. This camp enables area children with chronic asthma the opportunity to attend a camp supervised by a Respiratory Therapists, Rn’s and Physicians.

  15. Last Year’s Fundraisers • Poker Tournament • Golf Tournament • Guest Bartender Night

  16. Poker Night 40 people paid $100.00 to enter • Spent about 4 months prep time • Had to purchase liability insurance ($200.00) • State Gaming License ($250.00) • Purchase food/beverages ($450.00) • Poker Co. to run Tournament ($250.00) • Raise minimal amt of funds (couple hundred dollars) • Now Delaware has Racenios. Live Table games and slots. • Bad timing?? Not enough interest? • Not a event that we will pursue in the future

  17. Golf Tournament • Held once a year • Local course • 6-8 months in advance prep time • 12 volunteers on the course - Beverage carts - Speciality stands - Selling Raffle Items • Silent auction items • Mulligan' s and String Game • 5 yr average $8,000 - 10,000 net

  18. Some ways we were making $$

  19. Guest Bartender Night • Once a year fundraiser at a local pub • 3 year average $19,000 - $24,000 net • 6- month prep time • Group of 10 volunteers • 3 Committees - Bartenders, Silent Auction/Volunteers and Sponsors • Need motivated Bartenders (Volunteers) • Need Silent auction donations • Must buy Bartender shirts and wristbands

  20. Bartenders • We need 3 bartenders @ each bar (3 bars) 36 bartenders 7-11. • Each bartender must sell 15 tix @ 10.00 each ($5400.00) Prior to the Night. Most sell more. Waiver to sign. • Each bartender must bring a silent auction item.

  21. Bartender Website • We have a bartender link attached to the DSRC website that has a list of all the bartenders with a picture of them and a running tab of online donations that they collected. Piryx website. Link can be attached to Facebook and emailed directly out to solicit donations. • We had over $3,400.00 online donations from our bartenders • Night of $2,800.00 Bar Tips • Total $6,200.00 just in Tips.

  22. Bartender Tip Jar- We raised over $2,800.00 in bar tips in 5 hrs.

  23. Silent Auction items- 30 items varies GC/Wine/Pics/Jerseys etc…

  24. Wheelbarrow of Cheer. Bartender donations. Over 30 bottles of alcohol, raffle tickets ($2-5 $5-10 arm -$20)

  25. 2 Bands that played in upstairs bar area from 7:30-12 pm

  26. Live auction- 2 Game 2 tix to Phillies vs Cincinnati Gm 2 PlayoffsTix sold for $550.00

  27. Some Bartenders

  28. Totals for GBN 2010 • Pre event tix sales $5,400.00 • Tips (online and night of) $6,200.00 • Night of event and $10,500.00 Sponsorships _____________ Total $22,100.00 Expenses (Bar, Shirts) - $1,500.00 ______________ TOTAL GBN 2010 $20,600.00

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