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CISC Symposium Planning Committee Meeting

CISC Symposium Planning Committee Meeting. November 13, 2013 Sacramento. Registration Update. 950 people are registered as of Tuesday. 12 paid slots will be reimbursed to workshop presenters (1 registration per presentation).

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CISC Symposium Planning Committee Meeting

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  1. CISC Symposium Planning Committee Meeting November 13, 2013 Sacramento

  2. Registration Update • 950 people are registered as of Tuesday. • 12 paid slots will be reimbursed to workshop presenters (1 registration per presentation). • At least 7 slots will be needed for presenters who are not already registered. • Some complimentary slots may be made available to sponsors. (Less than 10) • 2 sponsors have requested paid registration. • Thank you for looking into hotel room discrepancies!

  3. Registration Data

  4. Registration Discussion • With typical attrition rates, we can register up to 1,100 participants • If needed, which regions could generate more interest? Which are saturated? • How do we feel about inviting: • College and university colleagues • Consultants including former COE and district leaders • Non-profit educational groups • Do we need additional advertising material?

  5. Registration location changed…

  6. Monterey Conference Center: Steinbeck Forum Colton I,II,III Ferrante I,II,III Larkin I,II Marriott: San Carlos I - IV Serra Ballroom Stage Proposed Registration – Moved back to lobby to accommodate registration traffic Monterey Conference Center: Serra Ballroom Portola Hotel: DeAnza I,II,III Bonsai I,II,III Portola Room

  7. Program Work Group • Results of Call for Presenters • Final selections • Are all conference outcomes represented? • Placement on the conference schedule • Notifying the “NOs”

  8. Conference at a Glance (10-04-13)

  9. Conference schedule and rooms • Room assignments for presenters • Survey attendees? • Assign based on committee recommendations? • Vendor reception was advertised as 3:45 – 4:45 p.m. Regional Meetings will begin at 4:45 p.m. End time? • Regional Meeting room assignments based on 2013

  10. Presenters Confirmed • Sarah Brown Wessling • Liz Wiseman • Consuelo Kickbush • Sue Gendron • Sandra Alberti • Gene Wilhoit • Robert Marzano • Anthony Muhammad • Mike Mattos • Dean Fixen • SugataMitra • Jeff Duncan Andrade • Jason Zimba • Susan Pimentel • Carol Jago

  11. Next Step for Presenters • Contact keynote and featured speakers and request video clips, website, links, etc. • Renee and Suzie will send emails • Contact selected workshop presenters • Pam and Work Group Members • Send thank yous to other applicants

  12. Next Step for Presenters Planning Committee Liaisons • Identify liaisons for each keynote, featured speaker and workshop provider • Liaisons will: • monitor and review session titles and descriptions and send to Renee/Suzie and Stephany • monitor presenter’s itineraries, check on arrival time, room, etc. • serve as onsite contact and logistics assistant • Other?

  13. Presenter Costs

  14. Budget Update • Revenue will be over projection which will offset costs for new and increased expenses • Increased registration revenue • New sponsorship revenue • New expense – Vendor Exhibit • Increased expense - AV Proposal • Presenter costs over projection • Bottom line: On track to increase profits over projection

  15. Sponsor Update

  16. Vendor Fair: sample map

  17. Location for Vendors DeAnza Ballroom

  18. Logistics Work Group • Signage • Room monitors • Ushers • Logo wear options • Other

  19. Logo Wear • Purpose—to make us easy to identify • Embroidered Logos • Sizes XS – 4XL • No set up charge with 12 pc min. • $17.55 - $49.05 price range – includes embroidery Questions for the Group: • What should or should not be consistent? Style? Colors? • With or without 2014? • Place orders • $1500 Budgeted • Per member allocation: $71 • Per region allocation: $125 • Multiple shirts could be purchased with allocation

  20. Horizontal Logo – One Color Thread

  21. Pre-Conference Update • 760 of the 930 attendees plan to participate • Presentations • Buffet lunch option $25/per person • Convenience • Trading value

  22. Technology/Website Work Group • Website www.ciscsymposium.org • Social Media Ideas • Social media ambassadors at the Symposium (Tweeting, posting to Facebook, etc.)

  23. Next Meetings: December 11th:1:00-4:00pm Online January 2014: TBD

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