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Site License Advisory Team

Update on Microsoft updates, Windows 10 and Office 2016 availability, Adobe DPS for students, renewals for SAS, Secunia, Sigmaplot, Adobe, JMP, and Maple, support updates for ExamSoft, and purchasing updates for enterprise-wide technology products.

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Site License Advisory Team

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  1. Site License Advisory Team October 30, 2015 meeting

  2. Agenda • Microsoft Updates • Windows 10 • Office 2016 • Adobe DPS and Adobe for Students • Renewals • SAS, Secunia, Sigmaplot, Adobe, JMP, Maple • Support Updates • ExamSoft • Purchasing Updates: • Bids for enterprise-wide technology products • Update on Hardware

  3. Microsoft Windows 10 • KMS Servers Updated • Education and Enterprise editions available in Self Service for SLSC’s • IT Service Desk recommends Enterprise edition for Faculty and Staff machines • Microsoft now recommends skipping Windows 8 if you have not deployed

  4. Microsoft Office 2016 • Office 2016 is available to SLSC’s • Both Windows and Mac versions • Office 2016 interacts with Office 365: if you have a consumer license and log in with that MS account, it will “tick off” one consumer license. • You can skip this step, but it may nag your user for a login • ITSD has tested both versions, and you can get them now • KMS Servers updated

  5. Adobe CC for Students • Adobe is very interested in providing their software to students, and the pricing is about right • $15/student FTE/year • There is no central funding for this • Deadline: middle of Nov. • This might allow us to update our CC license with other items • TypeKit, Stock, Captivate, etc.

  6. Adobe Digital Publishing Solution (DPS) • Adobe has offered enterprise-wide usage of Adobe DPS • $150,000/year to cover the campus • Includes the creation of unlimited apps, including students in the classroom • Used primarily on campuses for advancement, athletics, and alumni purposes, and is a revenue generator • Excellent for marketability of students as well • Engineering, Athletics, University Communications, Journalism have expressed immediate interest

  7. Renewals • SAS – complete, pending codes • Secunia – complete • Adobe – in progress • Sigmaplot – in progress • JMP – in progress • Maple – in progress

  8. Renewals: SAS • Codes should begin to provide warnings Nov. 15 • Codes will continue to work until Dec. 31 (hard fail) • Codes are expected shortly (within the next two weeks) • Funding gap to be resolved via FTE distribution • Assuming this continues, we should see faster renewals in future years • We have not determined how to manage Admin copies, but are discussing with the vendor

  9. Renewals: Secunia • Renewal complete • Secunia was purchased by Flexera in the last weekend in October • Appears to be undergoing a rebranding effort • We are working with Secunia to ensure no loss of service after midnight, Oct. 31

  10. Renewals: Adobe CC • Adobe CC is up for renewal this month • Year 2 of a 3-year contract • No price change/increase • We are updating Adobe on the number of FTE’s for this license • There are no new codes or processes to update • TechHub is working to handle home use distribution

  11. Renewals: Other Products • Sigmaplot • Expected renewal on time • Codes expire Dec. 31 • JMP • Expected renewal on time • Codes warn Jan. 15, hard fail March 1 • Maple • Expected renewal on time • No code expiration for this product

  12. Support Changes • OSU Purchasing has reassigned part of a resource to help SLS • Eric D’Huyvetter has begun supporting SLS (training is ongoing) • Three products are in transition: • ESRI – ESRI/ArcGIS support has moved to Arts & Sciences • Red Hat – Support for new accounts has moved back to OCIO • Qualtrics – We have begun discussions on moving this to OCIO for central support

  13. Possible Site License: ExamSoft • ExamSoft offered pricing is as follows: • $8/student/year at 30,000 users • Support separate • Currently, we have 5,000 active test takers at $40-45/taker • Current spend: in excess of $200,000 • We believe our current need is for 10k test takers

  14. OSU Purchasing IT Update • Bids in flight now • ERP bid is closed, and we are reviewing responses • Multi-Factor Authentication bid closes early next month • Vulnerability Management bid opens next month

  15. OSU Purchasing IT Update • Updates to Computer Hardware costs: • Dell machines can now be purchased through CDWG • Purchases can be done through eStores

  16. Questions/Comments • Next meetings • November 30, location TBD • April 27, 2016 is the third annual IT & eStores Vendor Expo • For SLS Questions, copy software@osu.edu with any correspondence

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