Project Management Peter R. Harvey Space Sciences Laboratory University of California, Berkeley

1. Project Management • Peter R. Harvey • Space Sciences Laboratory • University of California, Berkeley

2. Project Management • AGENDA Overview Organizations Personnel Processes Concept Schedule Cost Summary THEMIS Lessons Learned

3. Overview • Programmatic Overview • PI Mode PI Team Provides Space, Ground, Data Segments PI Team Provides Cost, Schedule, Quality Management Period : Oct 1, 2009 to Sep 30, 2012 • Cost Single Cost Cap of $0.9M for CINEMA Launch I&T Excluded • Quality Assurance No Quality Requirements Specified GSFC_STD_7000 Environmental Tests • Implementation Strategy Use Commercial Parts & Purchased Systems Train and Use Students with Engineer Mentors Keep It Simple

4. Organizations

5. Personnel

6. Processes • Management Responsibilities Staffing and Facilities, Training and Certification Subcontract Generation and Tracking Schedule Generation and Tracking (*) Budget Generation and Tracking Cost .v. Schedule Compliance Risk Identification, Risk Tracking, Risk Actions (*) Descope Identification, Cost Evaluation, Descope Actions Trade Studies Identification, Evaluation, Change Implementation Action Item Generation, Distribution and Tracking Technical & Financial Report Generation * : Crucial Elements in a Constellation Project

7. Processes • Systems Engineering Responsibilities Requirements Identification and Formalization Design Coordination, Studies (FTA, FMEA, etc) Technical Review Coordination, Informal and Formal ICD Generation Configuration Control Verification Plan Development Design Compliance Operations Plan Development Action Item Management Weekly telecons on S/C bus, Instrumentation, Ground Systems Periodic On-site meetings * : Crucial Elements in a Constellation Project

8. Processes • Performance Assurance Responsibilities Assurance Requirements Identification Implementation Plan Subcontractor Assurance Plan Reviews System Safety Support Supplier On-Site Inspections of Facilities and Procedures Parts and Materials Research, Selection Parts Qualification, Procurement incl. Common Buy Program Verification Planning Inspections and Test Verifications Failure Report Management Weekly telecons on S/C bus, Instrumentation, Ground Systems Periodic On-site meetings * : Crucial Elements in a Constellation Project

9. Processes • Risk Management Management Takes Lowest Risk Approach Overall • Assessments Generated by Knowledgeable Engineering • Tradeoffs Discussed with PI for Disposition Typical Actions Taken to Retire Risk • Simplify Launch Sequence • Schedule Early Testing to Detect Design Flaws • Drop New Technology items • Improve Margins

10. Concept • Essentials for Development & Operation of a Constellation • Control Mass & Power (Very Limited Resources) • Minimize Design Flaws (Limited Budget) • Automated Testing for Repeatability (Multiple Spacecraft) • Simple to Operate • Leave Complexity on the Ground • Minimize On-Orbit Computation • Use Ground System Computation

11. Concept • Control of Mass & Power Typical Mission Performance Typical Initial Margins on Mass, Power, Fuel and Schedule

12. Concept • Minimizing Design Flaws Good Communications Between Developers Engineering Model Tests • STEIN, MAG, Solar Array • Early Integration of Electronics to Identify Interface Issues • Early Benefit of Operations Experience & Data Flow Tests Parts Control • Common-Buy Parts Program • Minimize Number of Different Part Types • Maximize Confidence Level in the Parts We Have

13. Communications • Team Communications • Day-to-Day • Extensive use of Email Lists • FTP sites for documents (Wiki) • Web-Based Products and Video Conferencing • Weekly Meetings • Instrument • Spacecraft • Ground Systems • Management, Systems Engineering and Science • Monthly Meetings and Reports • Comprehensive Meetings with Action Items • On-site at Subcontractors • Comprehensive Report Integrating All Internal Status • Reports Available on the project website

14. Schedule • Development and Maintenance Bottom Up Development • Follows Concept Development • Developers Generate Detailed Schedules • Each Schedule has >30-40 Items • Iterated to Understand Schedules • Do Not Optimize Across Schedules • Generate a Master Schedule Schedule Maintenance • Developers Report to Developer schedule Monthly • Project Scheduler Updates Master • Provides Status to Project Management • Non-Compliances Get Management Attention • Workarounds include Work Reduction, Addition Support, ReOrganization

15. Schedule Needs Definition: 1. Update to Current Plan 2. Add KHU Activities 3. Add IAUPR Activities

16. Schedule • Key Features Instrument/Spacecraft Development • Need a Detailed Schedule at Component level • Assuming Single Integration and Test of CINEMA • No Separate Integrations of Instrument or Spacecraft • Unknown Buildup of Spacecraft#2 and #3 Ground Development • Assume GSE will be used for Operations • BGS modification to use microHard is simple NSF Proposal Schedule • Does Not Include Spacecraft #2 or #3 • Does Not Imposed a Firm Launch Date for #1 • NSF Will Provide UCB/SSL a Launch Date when firm • UCB/SSL Must Report Monthly After That

17. Cost • Development and Maintenance Bottom Up Development • Follows Schedule Development • Developers Submit Detail Requirements • Generated Level 3 Budgets by Month • Iterated with Developers to Understand Costs • Removed Overlapping Efforts between WBS • Generated a Final Master Cost • Generated Comparison Data from Prior Projects • Reviewed and Approved by Project Board of Directors, SPO, UCOP Budget Maintenance • Financial Data & Subcontractor Reports Matched to Budget • Project Management Comparison of Cost v Schedule • Non-Compliances Get Management Attention • Workarounds include Work Reduction, Addition Support, ReOrganization

18. Cost • Key Features Instrument Development • Integrate & Test at UCB Using Existing Facilities • Simplified Instrument Interfacing (C&DH does both instrument & S/C) • Automated Instrument Testing (GSE scripts directly usable for flight) Spacecraft Development • ACS Simulation and Simple Physical Verification • Complexity Left on the Ground Ground Development • Leverage HESSI & FAST & THEMIS Operations • Assumed Anticipating When to Torque is Adapted from HESSI/THEMIS NSF Proposal • Does Not Include Integration & Test at Launch Site • Did Not Include a Cost Reserve

19. Issues

20. Summary • Summary Exciting Constellation of Cubesats Helps Find Volunteer Personnel Experienced Engineers Experienced in Small Spacecraft but Not in Mentoring Simple Concept (Keep It Simple) Simple Launch Sequence, Simple to Operate Aggressive Schedule Detectors Moving Along OK, Bus Systems Just Getting Started Unclear Definition of Collaborative Efforts What Do KHU and IAUPR students do and what should they learn? Challenging Budget Two Orders of Magnitude Smaller Than Previous SSL Missions

21. THEMIS • Multiple Spacecraft • Lessons • Learned

22. Schedule

23. Major Reviews

24. Probe 2 I&T F2 I&T at UCB Magnetics at JPL EMC at JPL VIB at JPL TV at JPL Probe Fit Check

25. Probes 1,3,4,5 I&T FM4/5 in Thermal Vac Bus Assembly Probe I&T FM2/FM3 Thermal Vacuum

26. JPL2 PCA Buildup • PCA Assembly and Test

27. JPL2 Environments Acoustics & Shock Vibration Spin Balance Thermal Vacuum FM2/FM3 Thermal Vacuum Storage

28. ASO Probe Processing Delivery to ASO Bolt Cutter Installation Solar Array Illumination Performance Tests

29. ASO Probe Fueling Vibration Acoustics Spin Balance Dry Weigh & Pressurize Fueling Thermal Vacuum Storage

30. ASO PCA Processing Final checks Acoustics Spin Balance PCA Integration SSS Installation Ready for Probes Vibration Fairing Installation Storage Spin Balance

31. Inst Status • Instrument Status Charts (5 Flight & Spare)

32. PFR Tracking • PFR Status Charts (vs. 5 Flight & Spare)

33. PFR Statistics • PFR Statistics Coverage • Instrument I&T • Probe-Instrument I&T • Environments thru Launch • Sequence of Events • Probe Bus A flow halted at Swales • Probe Bus B, Inst B integrated first • Completed Probe B before Integrating the rest • Sequence: B-CDEA or 2-3451

34. PFR Statistics

35. Top Problems Bus I&T Probe 1 Deck Fabrication Problems (3x) Bus I&T Probe 1 RCS Pressure Transducer Bus I&T Overall Schedule Probe I&T All BAU Sockets Showed Damage Probe I&T All Transponders Built with Pure Tin Lugs Probe I&T All Transponders Filter Modification Required Probe I&T All Diplexors Mod for Vib Failure, Venting Modification and Retest Environments Probe 2 Fuel Line Backup thermostat near spec Environments All EFI Axial Boom Covers Contaminated Pre-Launch All EFI Preamp Capacitors Needed Replacement