21 st CCLC FY 2010 Request for Proposals

1. 21st CCLC FY 2010 Request for Proposals Technical Assistance Workshops January 22, 23, and Feb 2, 2009

2. General Information (pp.1, 2) • Title IV, Part B, NCLB • $17.8 million in FY 2010 • Minimum grant award-- $50,000 • Maximum grant award--$150,000 per site • 5 year award, based on sufficient funding from USDE • Final grant award to be negotiated by ISBE

3. Eligible Applicants ( p. 1) • LEAs • public school districts • public lab schools approved by ISBE • charter schools • area vocational centers • Community based organizations • Faith based organizations

4. Eligible Applicants • Public and private entities • Consortium of eligible organizations • ROE/ISC offices that coordinate activities for LEAS or others

5. Population to be Served (p. 2) • Students who attend schools with at least 40% low income families, i.e., schools eligible for Title I schoolwide programs (not necessarily receiving Title I funds)—REQUIRED AS ABSOLUTE PRIORITY • Students in prekindergarten through grade 12 • Students in low performing schools, i.e., identified for state or federal improvement status • Families of students served in the program • Includes homeless and their caretakers/guardians

6. One Competition • One Competition for $17.8 Million • No specific amount set aside for any category of applicant • Classification based on the schools applicant wishes to serve • New Applicants • Previously funded applicants • Differing criteria • Differing award amounts

7. New Applicants ( p. 1) • An entity that has never received a grant under the 21st CCLC Program  • An entity that currently has a 21st CCLC grant or had received a grant in the past and wishes to apply for new funds to serve only schools for which the applicant has not received 21st CCLC funds during any other grant cycle; or   • An entity that has a current 21st CCLC grant and is applying for funds to expand or enhance services (i.e., new grade levels or age ranges of students) in schools that it now serves.

8. Previously Funded Applicants (p. 2) • An applicant that is an entity whose grant has expired or will expire at the end of FY09 and that is applying for funds to serve one or more schools to which it has provided services under a previous grant.

9. Previously Funded Applicants (p. 2) • May also provide services to new schools but will be limited by amount of funds that a previously funded applicant may receive. • Any new school added to a grant of a previously funded applicant must be in improvement status.

10. Applicant Experience (p. 1) • New applicant: If the applicant has had no previous experience, demonstrate • the likelihood that it will successfully implement the program and • its capability to provide educational and related activities that will complement and enhance the academic performance, achievement, and positive youth development of the students.

11. Applicant Experience (p.1) • Previously funded applicants: Describe any successful results the applicant has had during the previously funded grant period and • include data from the most recent program evaluation that describe the high-quality programming that has been provided. • indicate how the partnerships the applicant has had in place specifically contributed to the quality and success of the previously funded project

12. Previously Funded Applicants • Describe the roles these and other partners will play in the continued efforts of the grantee. • Include any changes that were made to previously provided programming that resulted from the evaluation. • Submit a copy of the most recent program evaluation with the application.

13. Previously Funded • No continuation or “automatic” funding; competitive • Schools that were previously served but are no longer in status can be proposed for services as long as at least one school in the proposal is in academic status • Any new schools to be served must be in academic improvement status

14. Declining Funding ModelNew Grants (p. 2 and 13) • Year 1--negotiated amount • $50,000 minimum • $150,000 maximum per site • Year 2--level funding • Year 3--level funding • Year 4--90% of FY 2010 • Year 5--75% of FY 2010

15. Declining Funding ModelPreviously Funded (p. 13) • Year 1 award equals Year 5 of previously funded grant • Years 2 and 3—level funded • Year 4—75% of FY 2010 funded amount • Year 5—50% of FY 2010 funded amount Rationale: This is to validate the need for continued sustainability planning over the lifetime of the grants.

16. 21st CCLC Grant Period • Begin date: July 1, 2009 • End Date: June 30, 2010, or August 31, 2010, if includes a summer program • Continued funding based on completion of Continuation Application and successful progress toward meeting goals and objectives • FY 2014 last year of funding

17. Program Continuation • No automatically renewable grants-- • Annual application for continuation of funds • ISBE provides applications, forms, etc. • Substantial progress in meeting objectives will be required (APR and other data)

18. Program Goals (pp. 3, 4) • Programs must: • help students meet the Illinois Learning Standards • help students meet local standards • be aligned with/complement the curriculum of school (esp. important for CBO/FBOs) • be scientifically based • be secular, neutral, and non ideological

19. Competitive Priorities (pp. 4, 5) 25 additional points will be awarded to applicants who propose to: • Serve students in schools that are at least 40% poverty; and • Submit a joint application with at least one LEA and one public or private community organization; and

20. Priority Points New Applicants: Propose to serve only schools that are identified for federal or state academic improvement status Previously funded: Serve at least one school that is in status; may serve previously funded schools that are not in status, but all new schools must be in status.

21. Additional Priority (p. 5) Based on guidance from USDE: • An additional 15 points will be awarded to an applicant that proposes services to at least one middle or high school. • Middle School—includes the following grades exclusively • 5-8 • 6-8 • 7-8 • High School • Any school that serves a combination of grades 9-12 and grants a diploma

22. Additional Information Don’t propose services to schools already being funded. • Lists of schools currently being served by the grant are posted on line at http://www.isbe.net/21cclc/PDF/schools_served.pdf • Lists of schools “in status” are posted at http://www.isbe.net/research/htmls/improvement.htm.

23. Program Specifications (p. 6) • Provide students with academic enrichment opportunities as well as additional opportunities to complement regular academic programs • Offer academic, artistic, and cultural enrichment programs when school is not in session

24. New Requirements for Programming(p. 6) • 12 hours per week • 28 weeks per year • Parental services required • GED classes • Citizenship classes • Literacy • Parenting • Social services • ESL classes • Other

25. Service Times (p. 6) • After school • Before school • Weekends • Vacations • Summer • Days when school is not in session

26. Locations of Programs • Elementary, middle, secondary schools; or • Locations as safe and accessible as schools • Describe how students will travel safely to and from the site and home • Funds (reasonable amounts) from grant can be used for transportation, including public transportation

27. Programs Not Allowed (p. 6 ) • No Saturday or summer school only programs • No programs during the regular school day unless for preschool or family members • No noon or recess programs • No drop in programs; attendees must be registered

28. Allowable Activities (pp. 6, 7) • Remedial education services and academic enrichment • Reading, math, and science activities • Arts and music education • Entrepreneurial education programs • Tutoring and mentoring

29. Allowable Activities (pp. 6, 7) • Activities for ELL students • Recreational activities • Expanded library hours • Technology education

30. Collaboration (p. 7) • No application from an entity other than a school district will be accepted without letters of collaboration from the school(s) to be served • School districts must have letters of collaboration from partners • Systems must be put into place to gather information from schools—especially important with CPS schools • Description of collaborator(s) required in app

31. Principles of Effectiveness (pp.7, 8) Community Learning Center Programs must be based on • an assessment of objective data regarding the need for before-and after-school programs and activities in the schools and communities • an established set of performance measures aimed at ensuring the availability of high quality academic enrichment opportunities • If appropriate, scientifically based research that provides evidence that the program or activity will help students meet the Illinois Learning standards and local student academic achievement standards

32. Activities Based on Scientific Research (p. 8) Cite these in the text of the narrative—no works cited page. • Research that is systematic, empirical using methods that draw on observation and experiment • Applicants base proposed strategies on such research, especially when providing services in core academic areas where it is available-- math, reading, and science (cite research in the narrative)

33. Evaluation Requirements (p.8) • Annual evaluation required • Results used to refine, improve, and strengthen the program • Document made available to public and ISBE upon request—will be required as part of the Continuation Application each year • Participate in state and federal evaluation • Copy of Program Evaluation required from previously funded applicants

34. Evaluation (p. 9 and Attachment 6) • Used to refine, improve, and strengthen the program • Submitted to ISBE annually • Made available to the public upon request

35. Evaluation –Previously Funded In addition to other requirements: • Describe and indicate whether maintaining or modifying the previously used evaluation plan and why this decision was made. • If changing, provide rationale for proposed changes.

36. Private School Participation (p. 10) • Students, teachers, and other ed personnel are eligible to participate on an equitable basis • Must provide comparable opportunities for the participation of both public and private school students in the area served by the grant

37. Private School Participation (p.10) • Must consult with private school officials during the design and development of the services described in the application • Program services must be secular, neutral, and non ideological • Sign off is required—Attachment11

38. Sustainability (p. 10 and Attachments 7A/B ) • How will you maintain the size and scope of the program including the minimum number of hours per day and weeks per year as the funding declines in years 4 and 5? • Predict and include as part of plan other sources of fund that will be available in years 4 and 5.

39. Allowable Uses of Funds (p. 13) • Parental involvement and literacy • Assistance to truants, suspended, or expelled to allow academic achievement • Drug and violence prevention, counseling, and character education

40. Non-allowable Use of Funds( pp.14, 15 ) • Proposal preparation costs • Pre award costs • Overnight or out of state travel for students • Food for professional development events, faculty, staff, or administrative meetings for staff in any setting except at Family Nights, etc.

41. Non-allowable Uses of Funds • Clothing • Incentives of cash, clothing, or other unreasonable costs • Purchase of equipment—computers, printers, scanners, telephones, etc., regardless of cost • Daily snack/meal costs (ISBE nutrition, www.isbe.net/nutrition or 217/782-2491)

42. Non-allowable Uses of funds • Furniture • Staff events that include retreats, lock-ins, or other events of a similar nature • Field trips that are purely recreational in nature (have no academic support) • Promotional or marketing items (mugs, pens, totes, banners, etc.)

43. Non-allowable Uses of Funds • Decorative items • Facility construction, remodeling, or renovation • Classes previously offered and paid for by district or other fund sources • Supplanting

44. Reporting Requirements • Collect and submit required annual performance report • Demonstrate substantial progress being made toward meeting goals and objectives of project • Participate in state-wide evaluation • Participate in the federal evaluation

45. RFP Appendices (A-C) • A. List of Resources—not all inclusive • B. Statewide Objectives • C. Function and Object Descriptors to assist with budget preparation

46. State Objectives (Appendix B) • Objective 1: Participants will demonstrate an increased involvement in school activities and in participating in other subject areas such as technology, arts, music, theater, and sports and other recreation activities. • Objective 2:Participants in the programs will demonstrate increased academic achievement.

47. Objectives, cont. • Objective 3: Participants in the programs will demonstrate social benefits and exhibit positive behavioral changes. • Objective 4: The 21st CCLCs will work toward services that benefit the entire community by including families of participants and collaborating with other agencies and non-profit organizations.

48. Objectives, cont. • Objective 5: These programs will serve children and community members with the greatest needs for expanded learning opportunities. • Objective 6: 21st CCLC Program personnel will participate in professional development and training that will enable them to implement an effective program. Professional development activities must be aligned with the No Child Left Behind Act definitions and National Staff Development Council’s professional development standards.

49. Objectives, cont. • Objective 7: 21st CCLC Program projects will use the funding most efficiently by coordinating and collaborating with other federal and state funding sources, agencies, and other community projects to supplement the program and not supplant the funds, and to eventually become self-sustaining.

50. Program Specifications-Attachment 13 A-S--Read carefully • E. Notice of intent to submit • F. Active collaboration with schools the students attend • H. Keep attendance records • I. Conduct criminal background checks • J. Train for and report suspected child abuse and neglect • K. Get permission to use students for public relations purposes