CENTRAL 1 O.C.S.C.C. No. 903 Annual General Meeting –November 15, 2016

1. CENTRAL 1 O.C.S.C.C. No. 903 Annual General Meeting –November 15, 2016

2. AGM Agenda • Confirmation of Quorum • Introductions: Board of Directors, Property Manager, Auditor, Chair • Presentation of Audited Financial Statements: Annette Jensen, WG Chartered Accountants • Appointment of the Auditor for Current Fiscal Year • Approval of the November 18, 2015 AGM Minute • President’s Report • Appointment of Scrutineers • Nominators • Election of one (1) Director • Election of 1 position for a 3 year term for which Resident Owners only may vote • Election Results • Motion to Destroy Ballots • General Discussion • Adjournment

3. CENTRAL 1 O.C.S.C.C. No. 903 Annual General Meeting –November 15, 2016 President’s Report – A Year in Review

4. A Year in Review • Introductions • Reserve Fund Study Update • Financial Summary • Items of Interest • General Reminders • Questions

5. Introductions Board Members • Marty van Gaal (term ending Fall 2018) – President • Rick Butson (term ending Fall 2017) – Secretary • Krista Nonnenmacher-Biddiscombe (term ending Fall 2016) – Director Property Manager (Taggart Realty Management) (1 year contract – May 31, 2017) • Michelle Compton (email: mcompton@taggart.ca) • Viktoriya Neadow (assistant) Concierge (employee of the Condominium Corp) • Patrick Lebrun (email: conciege@central1condo.com)

6. Reserve Fund Study Objective • Set up a schedule for the anticipated repair and replacement of common element items • Create a special account for major repair items and replacement of common elements and assets of the Corporation • Determine the annual contribution necessary to maintain an adequate balance - for the 30 year period of the study • Satisfy the legislation regarding the Condominium Act, 1998 and related regulations • Follow Investment Rules • All investments must be 100% guaranteed • Federal or Provincial (no limit), Banks ($100,000 CDIC insured) • Update study every 3 years (paper followed by full inspection) • Paper Study - spring of 2016 (completed) • Full Study – spring 2019 • Study cost is paid from the reserve fund

7. Reserve Fund – Plan and Financial Summary • 2016 Paper Study Completed • 2% increase for next 3 years • assumption of 2% inflation and 3% interest for next 30 years • Current Audited Balance as of May 31, 2016 - $1,190,005 • investing in 1to 5year GICs (rates of 1.7% to 2.26%) • Withdrawal • $28,713 for Gladstone Replacement Garage Door • $2,170 for 2016 Paper Study • Planned Withdrawals in 2016-2017 • $50,467 for Parking Garage Membrane Repair (partial) – planned for in Reserve Fund Study

8. Reserve Fund – Investment Plan • Current GIC Investments (as of May 31, 2016) • Future Investments - $50,000 GICs (approx. every 2 months) • $32,701 in interest saving account (as of May 31, 2016)

9. Contracts

10. Shared Facility Allocation

11. Financial - Summary • 2015-2016 Year End • Operating Cash Surplus - $206,109 (previous year -$239,525) • Reserve Fund - $1,190,005 (previous year - $894,867) • Surplus is invested ($95,000 at 1.9% maturing May 26, 2017, $57,084 in high interest saving account) • 2016-2017 Financials • Hydro /Water - over budget by $24,353 • Sept 2016 financials – projecting a surplus • 2.0% increase (previous year - 5.06% reduction) • 2% increase in Operating Budget • 2% increase in Reserve Fund • 46.2 cents/sqft/month (previous year was 45.3 and before 48.0) • Green Loan Retirement • $95,042 balancing owning on October 1, 2017 • Will utilize portion of operating surplus to pay out the balance remaining

12. Other Items of Interest • Information Session – June 7, 2016 (presentation of annual budget) • New rules • rolling screen door • bike tags (free) – control abandoned bikes • Saturday moving ($) and use of McLeod elevator • locking ring (for bikes) in parking spaces • Fitness Room – 5:30am (M-F) • Pet wording (dog to pets) • Proposed Bylaw and Rules coming: • To reduce insurance cost – change to standard unit description and deductible • Christmas lights on railing • 10 additional bike racks installed in P1/P2 • Smoking Survey – not conclusive, 50/50 • Amenity Room – Folding chairs purchased instead of ongoing rentals • Gladstone Garage Door replaced • Agreement with Central 2/3 for sharing after-hour coverage • Gladstone Garage Door coded door entry device (bikes, foot traffic) • Building appraisal for insurance – increased from $54.5m to 69.4m (increase of insurance premium by $9, 170) • 24/7 monitoring of 10 floor mechanical room • FOB audit is planned • Plan to rent out small parking space in P2

13. Other Items of Interest (continued) • Bars for Real Estate lock boxes (Gladstone/McLeod drive through area) – other real estate boxes in and around building will be removed • Minimum of 6 Month Leases • Short term use of units (e.g. Air BnB) not allowed • Issues with HVAC (heat pumps) in Units – Unit owner responsibility • Screen door bulk purchase – 40 units took part • HVAC maintenance – bulk discount • Glass Breakage – Thermal Shock – keep blinds a bit open during extreme temps • Bundled telecom from Roger’s (saving of $510 per month) • Monitor to be installed at Gladstone Desk – visibility of security guard • All unit doors MUST be on a Condo Master Key system • Winter carpets replaced • Plan to repaint garage floor lines and numbers • Deputized Concierge and Board Members to issue by-law parking infraction tickets and tow vehicles • Installation of no-parking signs • Clothing and bottle deposit donation boxes • Elevator – tile replacement and wood protective flooring for moves • Central 1 residents are not entitled to the use of Central2/3 facilities

14. Other Items of Interest (continued) • Scheduled Items • Regular Maintenance (every 2 months) • Garage Doors, Garbage Chute/Compactor, Boilers, Closed Water Loop, Fitness Equipment, Elevators, Landscaping • General Cleaning (7 days per week, 5 days - entire building – 2 days - elevators and lobbies) • Carpet Cleaning (entire building 2 times/yr, 2nd Floor 4 times/yr) • Spot cleaning between • Window Cleaning (annual) • Garage Floor Cleaning (spring and fall) • Weekend Security (Friday and Saturday – 7:30pm to 2:30am, Sunday 7pm to 11pm)

15. Volunteers Wanted! • Landscaping • What to do with Courtyard and Gladstone • Ongoing maintenance (spring – summer – fall) • Enercare Replacement Options • Monthly Financial Reviews and Comparison to Budget • Report to Board

16. Communication • Owner to Owner for issues that are impacting each other (e.g. noise, general water leaking/damage, smoke) • ONLY the owner (except for emergencies) is to communicate with the Property Manager • Owner can make a request to communicate with the Board (via Property Manager or Suggestion Box) • Renter – (except for emergencies – e.g. water leaks) report issues/concerns to their LANDLORD ONLY • Owner is responsible to communicate the name (s) and contact information of their tenant to the Property Manager and provide a copy of the lease • Owner is responsible for the actions of their tenant • Owners are responsible to inform their tenant of declarations, bylaws and rules • Serious problems in a unit (e.g. fire, major water spill) that will seriously impact other units are to be reported immediately (911, Concierge, Property Manager, After-Hour Emergency Line)

17. Communication (Continued) • Communication with Concierge • Booking the Amenity Room and Elevator (for moving) • Reporting possible Declaration, Bylaw and Rule infractions • Parcel pickup • Reporting Common Element Issues (e.g. Garbage Room/Chute, Amenity Room – AV system, Fitness Equipment, Garage Doors) • Changing Unit Lock Cylinder (must stay on building master key system) • Not involved with issues within the unit (e.g HVAC and thermostats, HRV) or issues from other units (unless deemed an emergency) • Hours at Gladstone Desk (between these hours, somewhere in building) • Monday to Thursday, 8:00am to 8:30am and 4:30pm to 5:00pm • Friday, 8:00am to 8:30am and 2:30pm to 3:00pm • central1condo.com (continually upgrading) • Booking forms (elevator, amenity room) • Abloycylinder order form • General Information (e.g. programming thermostat) • Declarations, Bylaws, Rules • Amenity Room Booking (must book if 8 or more in attendance) • Contact Information

18. Reminders for Owners and Residents • Reminder notices will be issued to residents, followed by warnings, administration fees, etc. • Balconies/Terraces • Permitted: Plants (completed form to property manager), Screen Door (completed form to property manager) quality seasonal furniture, electric barbeques only • Not Permitted: items on hanging on railings, gas/charcoal barbeques, bikes, non-patio items (e.g. tires, picnic coolers, sports equipment, boxes), non-outdoor rugs, camping chairs, dead plants, laundry racks/clothes drying, pet litter pans/grasses, etc. • Weeding of terraces is an owners responsibility (extra strength vinegar) • Parking Spots • No storage of any items, only bikes allowed. • Can only be rented to residents and sold to unit owners • Noise & Disturbances: • All residents are entitled to quiet enjoyment of their unit. • Report disturbances to Concierge/Security Guard • Keep Log and Report to Ottawa By-Law (3-1-1) • City Councillor (Catherine McKenny) for issues outside the building (613-580-2424) • Bicycles – not allowed on balconies/terracesnor in elevators or lobbies • Water Escape – largest condo insurance claim - locate your units water shut-off – normally in back of bathroom vanity panel

19. Reminders for Owners and Residents • Smoking: • Not permitted in any common area, including 2nd level courtyard and stairwells • Do not throw cigarette butts from balconies • Dispose of cigarettes in disposal receptacles (e.g. not in plant pots) • Control Your Pets: – Not allowed in Courtyard, Fitness Room, Amenity Room. • Must be on leash in all other common element areas of the building (ingress and egress) – “No dog business” on exterior landscaping beds and exclusive use common element balconies/terraces. • Damage & Theft: • Residents are responsible for the actions of their guests • Theft and damage of condo assets cost everyone • AV System, Damaged Walls, Pool Table, Fire Exit Map, Fire Extinguishers, Glued Door Bolts, Open Fire Hose

20. Reminders for Owners and Residents • The Condo Corporations responsibility ends at a unit door. The owner is responsible for all items within their unit, such as • Entry Doors - handles/locks • Replacement and/or cleaning of filters • Issues with the HRV (Heat Recovery Ventilator) and HVAC (Heating, Ventilating and Air Conditioning) • Items related to interior plumbing and fixtures • Noises generated from within the unit • Wood flooring • Importance of Unit Owner’s carrying their own personal insurance • Provide a copy of the standard unit description and corporation’s updated insurance certificate to their insurance company to ensure that you are properly covered • Included with your purchase and sale documents • Can request documents from our Property Manager

21. Backup Slide

22. 5 Year Condo Fee Summary

23. June 1, 2016 to May 31, 2017 Budget

24. June 1, 2016 to May 31, 2017 Budget