MEAP Coordinator Briefing

1. MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2012

2. Welcome James A. Griffiths, Manager Assessment Administration and Reporting GriffithsJ@Michigan.gov Gayle de Jong, MEAP Program Manager Dejongg@Michigan.gov

3. Agenda • What’s New • Critical Reminders • Accommodations • BAA Secure Site • Receiving and Returning Materials • On-line Social Studies

4. What’s New • Test Administration Manuals (TAMs) have been revised to make them more user friendly. Important Dates, The MEAP Assessment Schedule and Calendar, and The Table of Estimated Test Lengths are now in the first 3 pages of the TAMs. • Based on IEPs, Students may take one subject test with MEAP and another with MEAP-Access. • There will be an On-line Social Studies Pilot for grades 6 and 9 for selected schools.

5. What’s New Test Administration Manual

6. What’s New IMPORTANT MEAP DATES FOR FALL 2012

7. What’s New

8. What’s New MEAP Feedback: We are interested in feedback about student and test administratorexperiences with the 2012 MEAP. After testing has been completed wewould appreciate your responses to a survey found at: https://baameap.wufoo.com/forms/2012-meap-feedback-survey/ This link may be found on the MEAP website (Test Administration Manuals) at: www.michigan.gov/meap.

9. What’s New Test Manual • The first section of the TAM focuses on information for coordinators and school/district administrators

10. What’s New Test Manual • The second section focuses on information for test administrators and accommodation providers

11. What’s New Test Manual • The third section contains the actual grade and subject specific directions for test administration.

12. What’s New Test Manual, The Appendix: • DVD Information • Diagram for Packing Scorable Materials • Sample Group/Grade Header Sheets • OSA Security Compliance • Return Verification Form • Answer Document Return Checklist

13. What’s New Administration Order of Test Parts • Test parts for reading, writing, science and social studies must be administered in the specified order unless written permission for change from BAA is provided.

14. What’s New Emergency Tests (Form 99) • Emergency tests now include Reader Scripts for Math, Science and Social Studies • Incidence reports can be found at the bottom of the BAA Secure Site announcements page

15. Critical Reminders Highlighters • References to highlighters in the test directions have been removed due to problems with use on answer documents (still a universal accommodation)

16. Critical Reminders Requests for Off-Site Test Administration: • Michigan has established policy that all students are tested at the school where they receive instruction. Occasionally, exceptions must be made to this policy, however the security guidance outlined in the Assessment Integrity Guide must be followed: (http://www.michigan.gov/documents/mde/Assessment_Integrity_Guide_291950_7.pdf) • Typical requests for off-site testing are due to seat time waiver programs, homebound students, and suspended or expelled students.

17. Critical Reminders FORM NUMBERS • Schools are assigned form numbers (1-5) • Students must take all tests with the same form • Form 1 is also used for the Accommodated Test

18. Critical Reminders Reader Scripts, CDs, DVDs and Enlarged Print are based on Form 1 • Make sure to use a Form 1 test booklet

19. Critical Reminders • All test materials must be kept in one secure location within the school • Test materials must be returned to this location daily

20. Critical Reminders • Make sure students complete the information at the top of the answer document • Make sure every answer document has a bar code label that matches the student information at the top

21. Critical Reminders • Double check to be sure special education students take the correct tests and use the correct accommodations based on their IEPs

22. Critical Reminders • BAA recommends a full day of school on each initial testing day • Schools must have written permission from BAA to alter the initial testing day schedule

23. Critical Reminders • Provide professional development for staff members This is your staff jumping for joy!

24. Critical Reminders • The Appendix of the Test Administrator Manual provides a table to help schools organize and pack answer documents.

25. Critical Reminders • The Appendix also has a document return Checklist that can be used to provide a record of the Answer Documents Returned.

26. Critical Reminders • Note for Shared Time Students: The Public School must ensure correct Residency codes are entered for home schooled and non-public students.

27. Critical Reminders The BEST PRACTICES Guide will be updated soon and provides a valuable reference about Reporting for Trouble-free Accountability Data See: www.michigan.gov/meap

28. Critical Reminders • Attention to test security benefits everyone. • Observations are done for security and test administration.

29. MEAP Accommodations Kate Cermak, Administrative and Reporting Data Analyst Cermakk@michigan.gov

30. Assessment Accommodations • Most students with disabilities will be able to participate in the MEAP when provided with standard, appropriate accommodations.

31. Assessment Accommodations Assessment Accommodation Summary Table • The Assessment Accommodation Summary Table displays accommodations for MEAP, MEAP-Access, MI-Access, ELPA, and NAEP The Accommodation Table is located atwww.michigan.gov\meap

32. Assessment Accommodations • Accommodation Types • Standard (S) • Universal • Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment

33. Assessment Accommodations • Accommodation Types • Non-standard (NS) • Changes construct of test • Consequences must be communicated to parents • Does not count toward • Valid assessment scores • School accountability

34. Assessment Accommodations Summary Table

35. Assessment Accommodations • The IEP Team has two responsibilities by law: • Choose which state assessment • Choose accommodations (if any)

36. Assessment Accommodations Assessment Continuum

37. Assessment Accommodations

38. Assessment Accommodations • When determining the appropriate state assessment • Never choose based on disability category alone • Never choose based on one piece of data • Consider curriculum and instruction

39. Assessment Accommodations • Kits, other than Braille, were developed from the Form 1 test booklet • Answer documents not included in kits. Use regular answer document with correct barcode

40. Assessment Accommodations • Braille Kit includes: • Braille Form 88 test booklet • If Grade 3, unique Braille answer document • Assessment Administration Booklet for Braille (AABB)

41. Assessment Accommodations • Braille (Form 88) • Student answers must be transferred into scannable answer document with completed student information and barcode label

42. Assessment Accommodations • Braille Version (Form 88) • Braille materials can only be ordered by telephone at 877-560-8378, option 22

43. Assessment Accommodations • Enlarged Print Kit includes • Enlarged print Form 1 test booklet • Regular print Form 1 test booklet • Grade 3 - combined test booklet/answer document

44. Assessment Accommodations • Enlarged Print Version • Student answers must be transferred into scannable answer document with completed student information and barcode label

45. Assessment Accommodations • Audio (CD) kit includes • CD version of Form 1 • Form 1 test booklet • Grade 3 - combined test booklet/answer document

46. Assessment Accommodations • Audio (CD) version • Can be administered in small groups as practiced in the classroom if each student has own headset • Otherwise, administered individually • Not available for reading or writing tests

47. Assessment Accommodations • English, Arabic, or Spanish Video (DVD) kit includes • DVD version of Form 1 • Form 1 test booklet • Grade 3 - combined test booklet/answer document

48. Assessment Accommodations • Video (DVD) version may be administered in small groups as practiced in the classroom • Additional Form 1 test booklets may need to be ordered • Not available for reading or writing tests

49. Assessment Accommodations • Purpose of the video accommodation is to help students find and keep their place in the test booklet – not read the assessment from the screen

50. Assessment Accommodations • Reader Script kit includes • Reader Script (scripted version of test) • Form 1 test booklet • Grade 3 - combined test booklet/answer document