LCLS Science Groups

1. LCLS Science Groups Michael Scharfenstein

2. Environment, Safety &Health for the LCLS • What is ES&H? • An organized and managed process that: • Defines the task or scope of the activity. • Identifies and reviews the hazards, as well as the work practices and conditions the work is performed under. • Develops hazard control methods, practices and programs to mitigate risk • Communicates hazard control information through classroom training or OJT • Measures the effectiveness of the controls employed and fine tunes as necessary • Safety First! Michael Scharfenstein

3. ES&H for the LCLS • Why do we need ES&H and in particular safety programs? • To reduce and prevent incidents that have an adverse effect on personnel, the environment, and property • To promote good morale through commitment from management • It saves: • Resources • Time • Money Michael Scharfenstein

4. Integrated Safety Management System • So what is ISMS? • 7 Guiding Principals • A comprehensive set of best management practices, fundamental to developing, maintaining and promoting a viable scientific program • 5 Core Functions • Provide the day to day tools used to translate policies into something we can all understand and use. Michael Scharfenstein

5. Integrated Safety Management System • It’s a 12 step program • What does a 12 step program do? • A program that helps change and manage the habits of people! • Change • Manage Michael Scharfenstein

6. Integrated Safety Management System • Lets focus on the 5 core functions – the tools we will use to prevent accidents, protect the environment and property. Michael Scharfenstein

7. Define the scope of work • What is planned to happen? - Define what work needs to be done to achieve the mission of the experiment. • Experiment Proposal • Defines the scope of work/activities. • Tells us what experiment you will conduct. Michael Scharfenstein

8. What are the hazards? • Proposal submittal process will ask you to define hazards. • What safety hazards are present or possible? • You have defined the work/activities in the proposal, now figure out – What hazards will I encounter? • ES&H review of proposal will also confirm and identify hazards that may have been missed. • Help is always available: • LCLS ES&H Coordinator Michael Scharfenstein

9. How do I control my hazards? • You have developed a proposal, you have figured out the hazards, now what will you use to mitigate them to an acceptable level • Engineering (Preferred – engineer out the hazard completely) • Administrative (Procedures – only as good as the staff that follows them) • PPE (Personal Protective Equipment – must be accompanied with procedures) • In agreement with LCLS, controls will be specified to allow experiment to run safely and in compliance with LCLS and DOE rules and policies. Michael Scharfenstein

10. Performing the experiment! • You have defined the activities, you know the hazards, you have determined what controls need to be in place to mitigate the hazard, but how are you going to perform the task? • Safely! • Don’t take chances, cut corners or rush to finish. • Confirm readiness of controls to do their job – work permits, control forms, availability and condition of PPE…. Michael Scharfenstein

11. Feedback and Improvement • You have scoped the activities, found the hazards, implemented controls and performed the work, but what can you do to make it easier and safer? • Feedback and continuous improvement – make notes if a process involved with getting your experiment (or experimenter) on-line could be done in a better way, talk with User Admin Office, ES&H Coordinator, complete end of run forms. • It is a necessity to understand what works, what doesn’t and get the system changed. Michael Scharfenstein

12. Re-Cap • Re-Cap – ISMS provides tools that help: • Planning activities • Document your work plan • Identification and Understanding of hazards • Experiment Proposal, JHAM, AHA’s • Development of Controls needed to mitigate hazards • Engineered, Administrative & PPE • Allows for work to be performed safely • If in doubt stop and ask • Feedback and continuous improvement • Staff meetings, supervisor, close out, non-routine JHAM • Importantly – it gives the authority to everyone to stop the activity if it doesn’t feel right. How can this job be performed safely? You have developed a work plan, you have figured out the hazards, now what will you use to mitigate them to an acceptable level Engineering (Preferred – engineer out the hazard completely) Administrative (Procedures – only as good as the staff that follows them) PPE (Personal Protective Equipment – must be accompanied with procedures) Michael Scharfenstein

13. Conclusion – how can ISMS help you! • Investigators – It will help prevent the staff under your direction from getting hurt and provides a means for you to set forth your expectations about safety being the first priority. • LCLS – It will help us know; • the scope of your experiment • the hazards you may face • the controls that shall be used • how your experiment should be conducted • provides a forum for discussing the process and how it could be improved How can this job be performed safely? You have developed a work plan, you have figured out the hazards, now what will you use to mitigate them to an acceptable level Engineering (Preferred – engineer out the hazard completely) Administrative (Procedures – only as good as the staff that follows them) PPE (Personal Protective Equipment – must be accompanied with procedures) Michael Scharfenstein

14. Wrong Way Michael Scharfenstein

15. Right Way Michael Scharfenstein

16. If you think ISMS doesn’t work! • Time taken to comply with Directors “Safety Comes First” process • For those of you who work at SLAC – think how much of the above (time, money, effort) you have spent after 10/11 on assuring yourself and your immediate manager that YOU can work safely? Hours, Days, Months? • 3 months of no accelerator operations • 3 months of restricted, suspended or no regular work activities. • 3 months of catching up with completion of JHAM’s, AHA’s and Training requirements • Moral at an all time low. Michael Scharfenstein