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CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne Mahony Office of Career and Technical Education September 23, 2011. FUNDING SOURCES. FEDERAL CARL D. PERKINS TITLE I CTE PERKINS TITLE II TECH PREP (not funded for 2012). FUNDING SOURCES. STATE
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CTE FUNDING SOURCES NEW CTE ADMINISTRATORS WORKSHOP Joanne Mahony Office of Career and Technical Education September 23, 2011
FUNDING SOURCES FEDERAL CARL D. PERKINS • TITLE I CTE PERKINS • TITLE II TECH PREP (not funded for 2012)
FUNDING SOURCES STATE STATE EDUCATION FUNDING ACT • SECTION 61a(1) ADDED COST • SECTION 61a(2) ADMINISTRATOR REIMBURSEMENT
Carl D. Perkins Act – purpose To more fully develop the academic and career and technical skills of students who enroll in career and technical education programs
FEDERAL • CTE PERKINS – TITLE I • GRADES 9 thru 14 • CTE PERKINS 85% ALLOCATED TO SCHOOLS Reserve Option • STATE-APPROVED CAREER AND TECHNICAL EDUCATION PROGRAMS
FEDERAL TECH PREP PERKINS – TITLE II • Intent was to support a seamless transition from Secondary to Postsecondary • Academic alignment • Non-duplicative coursework • Earn articulated credit • Reduce remediation
PROGRAM OF STUDY • GRADES 11 thru 16 • ALIGNED CTE CURRICULUM • ARTICULATED CTE PROGRAMS WITH POSTSECONDARY • ENTERED ON MEGS
ADDED COST FUNDINGSTATE EDUCATION FUNDING ACT – SEC. 61a(1) FUNDING PURPOSES • SUBSIDIZE CTE PROGRAM COSTS WHICHARE OVER AND ABOVE NORMAL COSTS • DRIVE FUNDING TO SUPPORT PROGRAMSLEADING TO HIGH WAGE/HIGH SKILL/HIGH DEMAND EMPLOYMENT
ADDED COST ALLOCATIONSState Dollars • 60% • ALLOCATED TO PROGRAMS BASED ON STATE-DETERMINED RANK LIST • STATE APPROVED CIP PROGRAMS • RANK LIST IS DETERMINED BASED ON: • Job Openings • Placement • Wages
ADDED COST ALLOCATIONS 40% • DIVIDED PROPORTIONALLY AMONG 53 CEPDs • STATE APPROVED CIP PROGRAMS FCS – Parenthood plus 3 other segments required • CEPDs DETERMINE RANKING: CEPD’s Options or State Rank List
ADDED COST ALLOCATIONS NOTE: ADDED COST FUNDS ARE GENERATED BASED UPON THE PREVIOUS YEAR’S DATA (ENROLLMENT, MINUTES PER WEEK, AND NUMBER OF WEEKS)
ADDED COST ALLOCATIONS For Example: Added Cost Funds received in 2011-12 were based upon 4483D enrollment data submitted in 2010-11
MAJOR REPORTS Due Dates CEPDOCTE 4/18/12 4/25/124483D – ENROLLMENT REPORT Must be accurate Can be entered and checked throughout the year 6/22/12 6/29/12 4301 – END-OF-YEAR EROLLMENT (unduplicated)
MAJOR REPORTS CEPDOCTE 11/2/11 11/9/11 4033 – EXPENDITURE REPORT (2010-11 Year) 4/30/12 5/7/12 FOLLOW - UP
USE OF FUNDS MINIMUM OF 90% OF ADDED COST FUNDS RECEIVED FROM STATE MUST BE SPENT ON PROGRAM IMPROVEMENT CATEGORIES
PROGRAM IMPROVEMENT EXPENDITURE CATEGORIES INCLUDE: Line ItemExpenditure Category Instruction 3 Local Travel 4 Equipment Rental & Maintenance 5 Supplies, Materials & Other Expenses
Line ItemExpenditure Category Support Services 8 Career Guidance – Pupil 9 Student Organizations – Pupil 10 Career Placement & Follow-Up Survey – Pupil 12 Professional & Curriculum Development – Improvement of Instruction
13 Planning, Research, Evaluation & Marketing –Central Services 14 Advisory Committees – Community Services, Other Equipment 22 Equipment Instruction – Capital Outlay 23 Equipment Support – Capital Outlay
Line ItemExpenditure Category Instructional Salary Breakdown 25 Summer Agriculture Production Salaries 23 Summer Co-op/Capstone Coordination Salaries ADDED COST FUNDS MAY BE SPENT ON ANY STATE-APPROVED CTE PROGRAM
LOCAL CONTRIBUTIONREQUIRED MATCH PLEASE REFER TO THE ADDED COST GUIDELINES ON THE OCTE WEBSITE.
PERKINS GRANT PROCESS Federal Perkins CTE JULY 1 - Perkins Grant / Program Year Begins AUGUST (last business day of the month) - End-Of-Year Report for Previous FY Grants Due
SEPTEMBER/OCTOBER - Perkins CPI Data Generated (Previous Year) - Previous Grant Year Close-Outs Completed - Tech Prep Data Collected DECEMBER 31 - Consolidated Annual Report (Perkins Year-End Report) due to USDOE (Narrative, Accountability/Data, and Financial)
JANUARY Grant Dissemination Technical Assistance Meeting FEBRUARY Next Fiscal Year CTE Grant Allocations determined and disseminated
FEBRUARY/MARCH CPI Target Negotiations APRIL 1 CTE Applications for next Fiscal Year are due through MEGS
APRIL/MAY • Grant Applications for next fiscal year are reviewed by OCTE JUNE 1 Current Year Budget Revisions Due/Amendment Lock Out
JULY • Federal Letter of Credit Received • Perkins Grant Approval for next Fiscal Year Notification to recipients (Formula grants via MEGS) JUNE 30 End of Current Fiscal/Program Year JULY 1 Beginning of new Fiscal Grant Year “New Cycle”
“TO DO” LIST PRIOR TO GRANT APPLICATION SUBMISSION: • REVIEW ALL RELEVANT DATA/INFO Activities are driven by indicator performance • REVIEW GUIDELINES FOR GRANTS (ALLOWABLE EXPENDITURES/FunctionCode Guide, etc.)
PLAN ACTIVITIES ON THE BASIS OF INDICATOR PREFORMANCE, REGIONAL NEEDS, AND STATE PRIORITIES • REVIEW PREVIOUS YEAR’S APPLICATION AND END-OF-YEAR REPORT • TRAIN STAFF ON ENTERING APPLICATION VIA MEGS
AFTER GRANT SUBMISSION • MONITOR GRANT EXPENDITURES CONTINUOUSLY • SUBMIT BUDGET REVISIONS AND REVISED ACTION PLANS PROMPTLY
NO BUDGET REVISIONS AFTER 1st WEEK IN JUNE MEGS LOCKOUT • DRAW DOWN FUNDS MONTHLY (every 30 days)
THROUGHOUT PROCESS • WORK VERY CLOSELY WITH BUSINESS OFFICE • Example: Final Expenditures on MEGS should be same as those on CMS • REQUEST TECHNICAL ASSISTANCE FROM OCTE STAFF
WWW.MICHIGAN.GOV/MDE/OCTE OFFICE OF CAREER AND TECHNICAL EDUCATION
MICHIGAN ELECTRONICGRANTS SYSTEM(MEGS) WEB-BASED (OFFICIAL) SUBMISSION OF GRANT APPLICATIONS AND END-OF-YEAR REPORTS • CTE PERKINS
MEGS PREPARATION • OBTAIN MEIS ACCOUNT NUMBER FROM MICHIGAN DEPARTMENT OF EDUCATION WEBSITE • LEVEL FOR THE GRANT(S) DETERMINED BY LEVEL 5
MEGS LEVELS DETERMINED BY 5s • 5 – SUBMISSION LEVEL • SUPERINTENDENT • DESIGNATED FISCAL AGENT CONTACT • 4 – GRANT ADMINISTRATOR/WRITER • ASSIGN LOWER LEVELS • INITIATE/MODIFY • SUBMIT TO PERKINS GRANT COORDINATOR
3 – GRANT ADMINISTRATOR - LIMITED • ANOTHER AGENCY 2 – WRITE AND VIEW • CAN ASSIGN LEVEL 1 1 – VIEW ONLY
OCTE Team Leaders • Jacqueline Dannis – dannisJ@michigan.gov • Regions 1, 2, 3, 4, 5 and 25 • Patricia Talbott – talbottP@michigan.gov • Regions 6, 7, 8, 9, 11 and 16 • Christine Reiff – reiffC@michigan.gov • Regions 10, 14, 15, 17, 18, 22 and 23 • Norma Tims – timsN@michigan.gov • Regions 12, 13, 19, 20, 21 and 24
QUESTIONS? Please contact the Team Leader or Joanne Mahony mahonyj@michigan.gov (517) 335-0405