Welcome Volunteers

1. Welcome Volunteers GVE Parent Volunteer Training 2014-2015

2. GVE is a PBIS School We teach all students to… Be Respectful Be Responsible Be Ready to Learn

3. VOLUNTEER ROLES AT THE ELEMENTARY LEVEL These suggestions are only a beginning • Reproduce materials • Prepare bulletin boards • Gather resource materials • Set up science experiments • Assist children in the lunch room • Conduct flash card drills • Make and play instructional games • Help children select library books • Help with handwriting practice • Prepare/stuff Thursday folders • Assist during classroom parties • Help children with arts and crafts • Help with book fairs • Help arrange assembly programs • Assist with field trips • Discuss careers or hobbies

4. Accountable Hours • Everything you do for our school is considered volunteer time • Volunteering in the school or at home • Field trips • Any time spent on committees • Babysitting so another parent can volunteer • PTA meetings • Shopping for items for events • If you are not sure if something you are doing is considered volunteer time… JUST ASK!

5. Personal/Health Concerns Each volunteer must fill out an emergency contact form and school volunteer application and confidentiality agreement, along with a copy of identification. All forms need to be submitted to the main office, where your information will be held in confidence.

6. Personal Belongings Please bring ID with you to the school. Lock your other personal belongings in the trunk of your car, or make sure they are not visible from any window. Coats may be kept in the classroom…please check with the teacher for the best place to hang it.

7. Phone Calls School phones are generally not used unless there is an emergency. Cell phones should be on vibrate during regular school hours. Please check with the office staff, they can assist you with getting an outside line.

8. Respecting Instructional Time When you come in to volunteer, it is not the time to have a meeting with the teacher to discuss your child’s progress. If you need to meet with the teacher, please set up a different time that is convenient for both of you. Please respect the teacher’s planning time.

9. Confidentiality Be careful of the following practices, which are sometimes commonly done but represent unintentional violations of student confidentiality rights: Publicly indicating when a student “has detention” or “is suspended”. Forgetting to close a door and people outside of the office (especially students) overhear the trouble you are having with a particular student. Chatting in the hallway - impromptu discussions that reveal disciplinary action, students receiving special education services, medical needs, or family challenges. Open discussions about students with parent volunteers or school personn who DO NOT HAVE A LEGITIMATE NEED TO KNOW.

10. Attendance Teachers rely on you to be a key player in the instructional program. Please call the school so we can notify the teacher if you are unable to volunteer on your scheduled day.

11. Dress Code Dress appropriately for the task. For example, your dress would be different for a field trip to a farm than a regular volunteer day at GVE.

12. Field Trips All chaperones must complete this volunteer presentation, sign a confidentiality agreement, and emergency contact form before attending field trips for the year. Always remember…notify the teacher immediately if a difficult situation arises.

13. Sign In All visitors and volunteers must sign in and wear an identification badge/sticker. Safety is our number one priority!!

14. WelcomeGreen Valley Elementary SchoolVolunteers • Press buzzer button • 2. Follow instructions • 3. Enter through the starred door

15. Where to go… Sign into the building here

16. Logging Volunteer Hours Please be sure to keep track of your volunteer hours and log them into the binder at the volunteer table.

17. Volunteer Table Volunteer News Volunteer Prize Jar (Monthly Winners) PTA Handbooks Keep track of your volunteer hours here

18. The Workroom Tape/3 hole punch/staplers/pencil sharpeners/misc office supplies When copies are needed fill out a copy slip and place in the bin Binding machine

19. Staff Lounge The staff lounge is open daily to volunteers, closing from 11:00am to 2:00pm to accommodate staff lunch times. Construction paper, paper cutters, and other tools are located in the lounge, and are available for all volunteering needs outside of these hours. The copiers located in the lounge area are for staff use only.

20. This area is used to work on non-classroom volunteering projects Always clean up after yourself

21. Paper Roll paper is located in the staff lounge. This paper is used to cover the bulletin boards. Construction paper is located in the staff lounge under the back countertop. They are labeled by color.

22. Paper Cutters The paper cutters are VERY sharp! Never leave blades up. Please lower and latch after use.

23. Die Cut Machines The die cut machines are located on the back counter of the staff lounge. The die plates are organized in alphabetical order. Please remember to put die cut machines and die plates back in the appropriate places. There is a recycle bin by the counter for all left over scrap paper.

24. Press Bar Die Cut Instructions Step 1 The die plate should be placed rubber side down on top of paper being cut. Step 2 Step 3 Step 4 Completed Product

25. Roller Die Cut Instructions Place the tray to the right side of the roller. The die plate should be placed rubber side down on top of paper being cut then placed in the die cut tray. Step 1 Step 2 Turn handle clockwise until tray is completely through Step 3 Completed product

26. Copiers All Copiers are for staff use only ALWAYSASK FOR ASSISTANCE

27. Mailboxes Mailboxes for staff are located between the volunteer table and office work room. They are organized by grade then alphabetically by the teacher’s last name.

28. Mailboxes Teacher Mailboxes PTA & Committee Mailboxes PTA Disbursement Forms

29. Discipline Discipline of all students is to be done by the classroom teacher. If you are working with a child or a small group and difficulty arises, let the teacher know immediately. Remember it is the behavior of the student we disapprove of, not the student.

30. Emergencies To report an emergency please call the office on any school phone by dialing 63400.

31. Universal Precautions In the event of a student injury… Contact the nearest teacher. Contact the office or health room.

32. Reporting Suspected Child Abuse or Neglect Address your concerns with the teacher and/or school administrator.

33. Fire Drills Everyone must leave the building immediately and exit with the nearest class. We cannot re-enter until administration gives the “all clear.”

34. Lockdown In the event of a lockdown, everyone must remain within the building until clearance has been given to leave. We are responsible for every individual within the school during a lockdown and safety during this time is crucial.

35. BLOOD BORNE PATHOGEN INFORMATION for Volunteers Be Safe – Use Caution The risk of contracting a blood borne pathogen disease such as Hepatitis B, Hepatitis C and HTV in the school setting is extremely low, but does exist. It is important to take time to protect yourself before rushing to the aid of a child who is experiencing a bloody nose or is bleeding from a cut or scratch. Resist the natural impulse to rush to a child’s aid without regard to your own personal safety. Allow the teacher to care for the situation if at all possible. If the teacher is not immediately available, put a barrier between yourself and the blood before touching the child. Ideally, this barrier should include latex or vinyl gloves, but several layers of tissue, paper towels or other material may be used if you do not have gloves. Be prepared by knowing where gloves, tissues and paper towels can be found. 1/2

36. BLOOD BORNE PATHOGEN INFORMATION for Volunteers continued Care for Exposures Immediately If you get blood or other body fluids visible contaminated with blood on broken/non-intact skin or if you are stuck by a contaminated sharp object or bitten or scratched hard enough to draw blood, you should: encourage bleeding from the injury, wash the area thoroughly with soap and water, notify the school principal and go to Corporate Occupational Health Solutions (301-698-3001) for evaluation. If the blood is only on your clothing or is on intact skin, it is not a true exposure and follow-up is not necessary. 2/2

37. Volunteer Forms School Volunteer Application and Confidentiality Agreement Volunteer Medical Form Please complete and send in forms prior to volunteering

38. Thank you so much for your willingness to volunteer your time here at GVE. We appreciate everything you do and hope to see you often.