UNMJobs Forum Presentation: Upcoming Changes in UNMJobs

1. UNMJobs Forum Presentation:Upcoming Changes in UNMJobs Jack Srouji Norma Dye Joyce McCarthy Jason Blankenship

2. Agenda • Welcome! • General Update • Changes that will go live 2/1/2011: • Appointment Type Field Changes • Extending a UNMTemps Employee • Department Originators: Cleaning Up Your Pending Actions Queue • Q&A

3. General Update • Position sync • Digital signatures • Underutilized data • Certification tab

5. Changes to Appointment Type Field Jack Srouji Sr. HR Consultant, HR Client Services jsrouji@unm.edu 277-5805

6. Reason for the Change • Based on user feedback from a previous forum, the Appointment Type field has been changed to include more specific choices related to Appointment Type for Full- and Part-time Staff • 4 menu choices have been added • 2 menu choices have been removed • Used when posting a new position • Applicant will have the ability to see more specific detail on appointment type • This change pertains to Staff only positions

7. Position Details To access the Appointment Type field, go to Begin New Action

8. Scroll down • New menu choices now include: • Staff – Term: Part Time • Staff – Term: Full Time • Staff – Regular: Part Time • Staff – Regular: Full Time

9. Applicants will see Appointment Type toward the top of the posting

10. This Appointment Type Job Aid Helps Define the difference between full time and part time staff:

12. Extending a UNMTemps Employee Norma Dye Staff Recruitment Services and UNMTemps Manager ndye@unm.edu 277-2851

13. Reason for the Change • Based on user feedback, Extending a UNMTemps employee was time consuming • Department Originators will have access to extend a UNMTemps employee through the new Extend Tab, eliminating the need to initiate a new UNMTemps Request • This change pertains to UNMTemps positions

14. Find the approved UNMTemps request Find Approved UNMTemps Request through the Search Actions screen Click only “Approved (UNMTemps Request)”

15. Find the UNMTemps Request by title, in which the current UNMTemps employee was placed, and click “View,” and then click “Edit” (see next slide)

16. Click on the “Extend Tab”

17. Fill in the “New Start Date”, New End Date”, and “Name of Temporary Employee Extending” fields

18. Go to “Funding Tab” (edit if applicable and continue)

19. Go to the “Documents Tab” (edit if applicable and continue to the “Comments Tab,” adding comments regarding the transaction) and then submit to Department Approver

20. Department Approver Clicks Pending Actions to Approve the Extension Once the Approver reviews the updated request, they will either choose the status “Return Action to Submitter” if they have questions or they will choose the status “Submit Action to UNMTemps” if they approve the changes

22. Department Originators: Cleaning Up Your Pending Actions Queue Joyce McCarthy & Jason Blankenship HR Process Improvement unmjobs@unm.edu 277-2779

23. Reason for the Change • Department Originators may have Pending Action queues that contain pending actions that are no longer valid • Dept. Originators will soon have the ability to remove these pending actions • This applies to Staff, Student, and Faculty • Clean queues will also allow more accurate data to be pulled during reporting

24. Department Originators now have the ability to remove actions from their Pending Actions Queue for the following statuses: • Saved Not Submitted • Submitted to Department Approver • Submitted to Dean/Director • Returned to Submitter

27. Cleaning Up Queues & Demo • The ability to delete actions will give the Dept. Originator more ability to clean up their Pending Actions queues.

29. Questions? Contact Call the appropriate Employment Area or send email to: UNMJobs@unm.edu