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Science Libraries and ReCAP: Update and Statistics

Science Libraries and ReCAP: Update and Statistics. Zack Lane ReCAP Coordinator October 19, 2012. ReCAP Columbia University . Outline. Review of ReCAP operations Physical plant Systems Data What there is to look at Basic analysis: accession, requests and circulation ILL/EDD

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Science Libraries and ReCAP: Update and Statistics

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  1. Science Libraries and ReCAP:Update and Statistics Zack Lane ReCAP Coordinator October 19, 2012 ReCAP Columbia University

  2. Outline • Review of ReCAP operations • Physical plant • Systems • Data • What there is to look at • Basic analysis: accession, requests and circulation • ILL/EDD • System-wide trends ReCAP Columbia University

  3. ReCAP: Physical Plant • 9.7 million books • CUL 4.0, NYPL 3.5, PUL 2.2 • 5 Modules complete • 2 planned for construction: Module 8 & 9 have broken ground, expected to open June 2013 • CUL manages transfers with quotas • Tours conducted once or twice each year ReCAP Columbia University

  4. ReCAP Systems • CUL and ReCAP computer systems do not dynamically interact • CUL systems are designed to keep in sync with ReCAP systems • Patrons place requests via CLIO; different levels of request permissions are in place for staff in order to manage special collection • On such a large scale and in context of complex systems problems may ensue… ReCAP Columbia University

  5. Sciences at ReCAP • The Science Libraries have primarily general collections at ReCAP • Circulating and non-circulating collections • Items in poor physical condition do not circulate • Lots of information and instructions can be found on the Sciences/ReCAP website ReCAP Columbia University

  6. Data Available • Four basic categories of data • Accessions • Requests • Delivery • Circulation • Detailed information can be found at the ReCAP Data Center website • Website now includes introductory presentations for all basic categories AND analysis ReCAP Columbia University

  7. Accessions / Requests by CLIO Location • TOTAL : 456,887 / 46,184 (Request Rate 1.45%) • off,bio: 55,185 / 6,683 (1.78%) • off,che: 48,656 / 3,447 (1.31%) • off,eng: 170,304/ 16,096 (1.14%) • off,glg: 40,730/ 2,617 (0.99%) • off,gsc: 8,173/ 239(0.87%) • off,mat : 1,314 / 55(1.06%) • off,phy : 45,638 / 3,799 (1.20%) • off,psy : 28,725 / 5,111(3.28%) • off,sci: 58,162 / 8,137 (2.21%) ReCAP Columbia University

  8. Accessions • View of Science Libraries accessions by fiscal year • Major load in phase during first three years • Project transfers FY08-FY10 to prepare for Science Library consolidation ReCAP Columbia University

  9. ReCAP Columbia University

  10. Request • Requests begin immediately after transfer • Monthly request volumes in phase with academic calendar • Data for lower-use collections is noisy ReCAP Columbia University

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  14. System-wide Data • Plateau of request volume in past four years • “ReCAP Year” divided into trimesters • Volume lowest in summer, but only by a third • Request volume by hour of day • Busiest period roughly 9am-5pm ReCAP Columbia University

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  18. Delivery • Items physically delivered to circulation desks • Requests outpace deliveries – indicating Science collections going to other locations more often • May be due to closure of several locations • Patrons developing new habits ReCAP Columbia University

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  22. Request Rate • Request rate is a measure of collection usage • It is the percentage of ReCAP collections requested during a twelve-month period • Provides staff one way to gauge overall use of offsite collections • Request rate is one factor used to structure ReCAP facility staffing model • Patron access to offsite collections is excellent: dynamic with few failures • Measured two ways: • Annual • Lifespan ReCAP Columbia University

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  25. More Data Available • More information about data sets can be found on the ReCAP Data Center website • Primary data categories include: accession, retrieval, delivery and circulation • Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator • Please see the main ReCAP website for general information about CUL procedures and systems ReCAP Columbia University

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