Mission and strategy City of Gent

1. Fired-uPKick off London june 11, 2012Jan Van De Putte, director Services andLogisticsChris Van de Voorde, LieutenantColonel, Chief Ghent Fire BrigadePhilippe De Clerck, Secretary of the DeputyMayor’s officeLies Helsloot, adjunct van de directie, Project Manager

2. Mission andstrategy City of Gent "Ghent, a creative city that plays a leading role in the development of a sustainable, united and open society by actively consolidating all its creative forces"

3. Mainstrategic goals shaping policy • Knowledge, innovation, creativity • Social/people aspect sustainability • Economic aspect sustainability • Ecologic aspect sustainability • Communication and participation All being translated to operational goals=> sustainability within Fire Brigade and City of Gent

4. Fire department:2 divisions • Fire department emergencies: medical and fireCall center (100)emergency calls 19 november 2007 - Brandweer Antwerpen

5. Fire Brigade: 5 cells • Operations • Public safety • Prevention • Logistics • Administration 19 november 2007 - Brandweer Antwerpen

6. X-corps, only professionals • 4 crews111 fire men/women per crew • Work planningshifts: 12 hoursday – night - 2 days leave – etc.(7.30 AM till 7.30 PM) 19 november 2007 - Brandweer Antwerpen

7. 5 locations • Headquarters- new location since 2006 • 4 posts Oost: Gentbrugge Zuid: Sint-Denijs-Westrem (Flanders Expo) West: Wondelgem/Evergem Noord: Havengebied (Volvo) 19 november 2007 - Brandweer Antwerpen

8. Gent Deelgemeenten 5 beschermde gemeenten (De Pinte, Destelbergen, Evergem, Lovendegem, Sint-Martens-Latem) Totaal number inhabitants: 312.552 Total surface area: 30.955 ha 19 november 2007 - Brandweer Antwerpen

9. Somenumbersandfacts • Staff: 533 (3 ladies) • 60 vehicles • 5.562 interventions • +/- 500 fires • +/- 150 station visits • +/- 3500 preventionvisits/reports 19 november 2007 - Brandweer Antwerpen

11. LogisticsandfleetDivision • Budget: • 350.000€ (log.) • 1.4 mlj €(Fleet operational cossts) • 2 mlj € (investment cost fleet) • Number of employees:46 VTE • 2 cels: • Logistics • fleet

12. Logistics division • Role: • Management 8 warehouses for storage and distribution variety of goods for own use in production departments and for the use of our clients (several city departments). • Internal moving operations: moving of workplaces employees. • Logistics management is a brand new task for our department and started in 2011. The main goals here are: • Inventory management • Assuring transparency in the logistics procedures

13. Fleetmanagement • Role: • Fleet Management for approximately 900 vehicles: City administration, Police and Fire Brigade. • About 500 cars (passenger and van up to 3.5t) and approximately 110 trucks, tractors and utility cars (including salt dispensers road) • 300 cars for the police department • 75 cars for the fire department • Research, development and management of sustainable, work-related transport for all city departments.

14. Fleet management • Past achievements/successes • Green Fleet Award 2008 • Civitas Elan (EU funded project) • First Belgian fleet who introduced EURO V trucks • Ecodriving: 3 projects: up to 14% fuel reductions • 10 % reduction of passenger cars in our fleet (august 2011) • Car sharing system Cambio: introduction of car sharing in a public administration environment • Introduction hybrid vehicles • Introduction electric vehicles since 2000: 12 new cars/pick-ups expected in 2012 •  Hybrid truck (innovation!): delivery foreseen for summer 2012

15. Work package 4: specificationdevelopment • Building further on findings WP2 and 3 • Development of procurement specifications • Product(s) to be procured: more input needed • LFB: ?? • Gent: innovative fire truck and build-up/power management system • Foundation: building on principles of Smart SPP: created under Procura+/Iclei • Study EU guidelines on pre-commercial procurement and risk management (case studies?) • Internal organisation: hiring additional staff

16. Work package 4: specificationdevelopment • Early market engagement: • Further refining needs (WP2) market fire brigades • Communication needs to market • Definition functional needs fire appliances • Definition of current energy efficiency: quantification targets • Initial market research: results WP2

17. Work package 4: specificationdevelopment • Step 1: informing the market • Goal: creating a contact list of possible supplier partners for innovative solutions: LFB and Gent • (again following procedures Smart SPP) • Actions: month 1-12 • workshop month 11 + WP2 workshop • Identification information channels • Raising interest market: how? • Small info workshops potential suppliers: first presentation Fired-uP

18. Work package 4: specificationdevelopment • Engaging/consulting the market: • Goal: assessment possible solutions offered by market • Check if they meet technical and environmental requirements • Is this achievable by end year 1?? Depending on other WP’s • TO DO: • Need for assessment criteria selection potential suppliers • Determination market consultation methods • Direct dialogue (later) • Test procedures??(later)

19. Work package 5: procurementexercise • GOAL: • determination of available an most appropriate tendering procedures to meet our functional/performance-based requirements. • Analysis of procedures/situation in London and Gent: different approaches require different procedures??? • Coming to actual procurement of the innovation created in synergy with the market • Key questions: see section C • Success factors… • First step: creation of procurement cell: all project leaders and specialists